The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Position Overview:

Under the direct supervision of the Supply Chain Coordinator, the Supply Chain Administration and Logistics Officer is responsible for ensuring the effective delivery of standard logistics and administrative services in support of IRC programs. This includes overseeing transport and fleet management, facilities maintenance, and general administrative functions, as well as coordinating flight bookings. The role also ensures full compliance with IRC policies, donor requirements, and established operational standards.

Working relations:

Position Reports to: Supply Chian Coordinator

Other Internal and/or external contacts:

Internal: Supply Chain procurement teams, HR & Administration, Program staff, Finance, Grants, Field support staff.

External: Logistics cluster, IRC partners, May serve as IRC supply chain representatives in outside meetings, other non-governmental organizations, inter-agency groups and foundations.

Main responsibilities:

Supply Chain Planning

Effective supply chain planning and preparation to support program implementation. Supply chain planning

includes:

  • ln collaboration with program Coordinators/Managers and internal and external partners to support program implementation.
  • Sending program supplies to the field sites, ensure that supply chain department (Warehousing and Assets, Transport, Maintenance and Facilities) is well staffed and roles and responsibilities of each have clear job description.
  • Preparing, warehousing plans, transport plans and distribution plans.
  • implementing all IRC inventory and Assets procedures and policies, Transport and facilities Management policies.
  • Develop sourcing strategies and relationships with suppliers for Vehicles and truck rentals and Generator Maintenance.
  • Actively participate in supply chain meetings, and leading sessions as required.
  • Implement the IRC inventory policies to all project items including cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies where applicable.
  • Develop and ensure material distribution plans and up-to-date and being adhered to.
  • Coordinate inventory disposal procedures
  • Developing of assets maintenance plans as per IRC policies, including repairs and insurance coverage process.
  • Logistics and Fleet Operations
  • Work with the Supply Chain Coordinator to design a suitably staffed and equipped transport function to support the IRC's vehicle operations and policies.
  • Implement and ensure IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.
  • implement country fleet management policies that are consistent with transport requirements.
  • Dissemination and adherence of the vehicle safety policies by all vehicle users.
  • Conduct transport need assessments, develop and monitor fleet movement plans, vehicle repairs, drivers assignment, vehicle safety, and fuel consumption.
  • Develop vehicle management cost analysis and compile carbon emission reports, ensure fleet legal status (customs clearance, registration, licenses, insurance) are up to date.
  • Regular issuance, review, and use of vehicle monthly reports to inform strategic decision-making process.
  • Manage and be accountable for the vehicle fleet, ordering and inventory management of all IRC vehicle related parts and consumables, including fuel.
  • Ensure that appropriate communications and tracking equipment is installed and functioning in IRC vehicles to meet the operational and security requirements.
  • Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.
  • Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, etc.
  • Prepare weekly and monthly reports on the transport department and discuss them with the Supply chain coordinator, Work with the supply chain Coordinator to ensure that vehicles are prepared for routine and emergency security requirements
  • Facilities Maintenance Conduct regular inspection of offices and warehouses ensuring building structure, fittings, plumbing and taps, wiring and electrical sockets, lighting, doors and windows, tiling, carpentry, painting etc. are regularly maintained and constitute a safe working environment for IRC staff.
  • Routine inspection of household equipment including air conditioners, UPS, batteries, fire extinguisher, fans and other electrical appliances and address repairs and maintenance, ensure they are in working condition. Have them repaired promptly in case of malfunction.
  • Ensure fire alarm and other protection systems are in perfect working.
  • Ensure that repairs done -Facilities & Maintenance and external parties in all IRC facilities are completed on time, Work with the SC Coordinator to determine office spaces and inventory required for staff needs and to implement the outcomes of any such discussions.
  • Ensure procurement and distribution of household equipment, cleaning and kitchen supplies and materials for facilities) and follow up with Supply Chain Officer-Facilities & Maintenance as required.
  • Keep track of and ensure timely payment for office, warehouse, and guesthouse utilities (water, electricity,and other utilities).
  • Provide comprehensive orientation on IRC polices and logistic systems and procedures to all new staff.
  • Support recruitment of Supply Chain staff (written tests and interviews) through the effective utilization of the IRC supply chain competency matrix.
  • Deliver Training and development programmes to Supply Chain Staff
  • Coordinate training and maintain training records
  • Compliance
  • Ensure adherence to IRC and Donor policies and procedures
  • Ensure health, safety and security protocols are always followed, and take timely corrective actions as required and in consultation with supply chain coordinator.
  • Promptly inform supply chain coordinator of any areas of concern for potential or suspected violations of policies and procedures.
  • Promote and actively participate in initiatives and efforts to build team engagement, inclusion, and cohesion in IRC [team/office]
  • Foster ongoing learning, honest dialogue, and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies.
  • Educate/raise awareness among the community and clients about the existing feedback mechanisms and response processes

Minimum Qualifications:

REQUIREMENTS: (Qualifications, Skills and Abilities):

A.Education:

The incumbent should be a graduate from an accredited university with a degree in social studies, political science, business administration or equivalent.

Any professional education in supply chain, CIP etc is highly desirable

Advanced professional certification in supply chain management and/or emergency response management are strongly preferred.

Experience:

At least 4 years of experience in handling humanitarian supply chain.

Strong ERP roll out and management skills.

Demonstrated ability to develop and roll-out supply chain policy and SoPs.

Ability to mentor, coach and train staff both in person and remotely.

·Pharma and cold chain management experience is highly desirable.

Experience working with a diverse portfolio of Donors and knowledge of specific donor guidelines

Skills and Abilities:

·Proven people management skills.

·Customer & client centered and service-oriented mind & attitude.

·Energetic, with good networking, interpersonal and communication skills.

·Excellent problem-solving skills, creativity and flexibility.

·Ability to work independently.

·Ability to handle pressure.

·Detail-oriented and professional patience.

·Ability to use Microsoft office 365 and other Microsoft products.

·Microsoft Dynamics 365 skills is a strong advantage.

Fluency in English and Arabic both writing and speaking

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation

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The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

PROFESSIONAL STANDARDS

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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