Officer, Planning Monitoring Evaluation and Reporting

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into four main Divisions: (i) National Society Development and Coordination, (ii) Humanitarian Diplomacy and Digitalization, (iii) Management and Accountability and (iv) People and Strategy.

The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

The IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

The Country Cluster Delegation (CCD) for Russia and Belarus (based in Moscow and present in Minsk) has been present in-Russia since 1992 and in Belarus since 1995. It remains in constant contact with the ICRC delegation in Russia and Belarus which also provides support to National Red Cross Societies of the Country Cluster.

The CCD provides technical and advisory support to the National Societies in the cluster in programming areas including disaster response, health, social inclusion, and migration, as well as in the National Societies’ operational development and capacity-building. The CCD also ensures overall coordination with the National Societies and ICRC to deliver effective and coordinated assistance to affected populations. IFRC is connecting the National Societies of the Country Cluster to possible partners inside and outside the Movement.

The main objective of the incumbent is to ensure that sustainable frameworks, tools, practices, processes and capacities are maintained or established in the National Societies of the designated countries (Russia and Belarus) for accountable and evidence-driven humanitarian programming. This is to be achieved by maintaining/reinforcing the PMER framework within the in-country IFRC team, but primarily in the National Society.

The PMER Officer is responsible for implementing a PMER framework for the operation and for strengthening the quality of PMER systems and functions, by providing technical assistance and guidance across all relevant areas of PMER – planning, monitoring, evaluation / review, reporting, learning and accountability. They will be involved in strengthening the PMER capacity of the relevant NS(s) and will provide capacity building support in PMER to other members of the IFRC team as required, through on-the-job training as part of the response. The PMER Officer will work in close collaboration with the Information Management (IM) / Emergency Needs Assessment (ENA) and Community Engagement and Accountability (CEA) teams, to coordinate data collection, analysis, feedback from affected populations and information to inform operational planning, decision-making and quality programming.
The PMER officer will be responsible for preparation of strategic and operational plans, monitoring process and reporting, periodic reports, donor documentation (including reporting and project proposals), evaluation reports, data trackers and other relevant additional reports, analyses, administrative records, etc. as relevant to specific IFRC needs.

The position holder is also responsible for providing translation/interpretation services at bilateral and/or multilateral meetings into his/her speaking languages. Providing of written transition of project/programme reports, IFRC documents and materials. Accompany English speaking delegates on business trips and meetings to provide required translation services. Coordinate with other Movement translators for consistency. Support Russian Red Cross Linguistic Centre in connecting to the IFRC network and in proof-reading/advising if required.

If applicable, the position holder will be responsible for implementing PMER-related tasks and interpretation tasks of the Partner National Society (PNS) present in the country.

Job Duties and Responsibilities

1. Planning

Provide technical assistance and support to set up and implement a Federation-wide planning process to develop quality plans for operations.
Provide technical advice and support to the individual teams to ensure quality plans (e.g. design of the Logframe and indicators) and support the coordination of the plans from the different teams to bring together a coherent and high- quality plan of action.

• In addition to the existing results-based management approach to planning, promote an adaptive management approach to planning, working closely with IM and CEA teams if present, to ensure that feedback and lessons learned inform the evolution of the operational response.
• Verify that monitoring and evaluation activities are incorporated into the plan and budget and plan for their implementation of the relevant monitoring systems and reporting deadlines from the outset.
• Maintain good communications and liaise with technical / operational counterparts, particularly IM and CEA, and with NS staff and volunteers, to ensure that plans are informed by accurate and relevant information and by the voice of those affected.
• Engage with host national society, participating national societies and IFRC staff to provide evidence and necessary data on fundraising and resource mobilisation initiatives and efforts

2. Monitoring

• Support the development and implementation of a M&E plan for operations, including outlining data sources, collection methods (quantitative and qualitative methods), frequency, and audience.
• Provide technical guidance to programme staff to help them incorporate the appropriate M&E systems (e.g. post- distribution monitoring - PDM) for their areas of expertise, including setting up indicators.
• Assist with the development and implementation of monitoring tools and activities to capture and provide reliable and timely monitoring data to inform quality programming.
• Work closely with IM and CEA colleagues, if present, to ensure that planned monitoring is well informed by available information / data and engages with and reflects the voice of the affected population.
• Undertake field monitoring visits with technical and NS teams.
• Support or prepare analysis of monitoring, through reports, data visualization and ensure it is evidence based, user- friendly and accessible for those managing the operation, to inform decision-making.

3. Evaluation / Review

• Prepare, design and implement any necessary surveys, such as baseline surveys, reviews, evaluations or lesson learning exercises or other relevant studies, in response to operational requirements.
• Participate in any internal reviews of operational progress, including lesson learning reviews
• Verify all review or evaluation work is evidence based and considers the outcomes, as well as the outputs of the response, to ensure that this informs future operational decision-making and quality programming.

4. Reporting

• Coordinate all reporting activities closely with the PMER Coordinator or, if not present, with operational leadership and Regional PMER team – including agreeing a reporting timetable and deadlines.
• Establish a reporting timetable and deadlines for operations and monitor this timetable to ensure agreed deadlines have been met.
• Support the efficient and effective delivery of emergency reporting on operations (including ops updates, situation reports, information bulletins, facts & figures or other relevant reports).
• Check that all reporting on the operation is compliant with the IFRC’s standards and formats.
• Maintain good communications with technical/operational counterparts and NS staff and volunteers to ensure reports are informed by accurate and relevant information.

• Collaborate with technical and support managers, including finance and PRD, to ensure compatibility between narrative and financial information in all reports (standard and non-standard) and for any pledge-based reporting.
• Facilitate the collection of data and narrative information from key focal points implementing operations
• Draft reports and other documents as required.

5. Accountability

• Contribute to the accountability focus of all PMER work across the operation, working closely with the CEA team to ensure accountability to affected populations
• Promote a culture of accountability with management and across all sectors
• Support the evidence-base of monitoring and evaluation work on the operation, to inform accountability to donors and partners

6. Learning

• Support the cross-sharing of accessible information and learning from ongoing operational monitoring and reviews
• Ensure that learning from all monitoring, reviews or evaluations in accessible and relevant, and can be used to inform operational decision-making and the direction of operations
• Set up systems and forums for capturing and sharing operational learning
• Help animate the global PMER community of practice to foster knowledge sharing, peer learning, and exchange of best practices

7. PMER capacity building in the NSs, focusing on the below key areas:

• overarching monitoring framework for the National Society’s programmes and operations. Supporting the development, roll-out, and sustainable functioning of a centralised and harmonised activity monitoring and reporting system between branches and the NS HQ, ensuring key capacities and focal points are in place for reporting and consolidating data.
• The monitoring framework is to include impact measurement (baseline, end line surveys/PDMs) learning activities.
• Reviewing/creating SOPs, templates and online systems as needed, and defining a standard set of end products to improve internal and external reporting.
• Learning or knowledge sharing events related to PMER, including trainings or other means of capacity development for National Society staff to facilitate the collection and reporting of activity monitoring data (in cooperation with IM capacities in-country if existing),
• Assessing needs, and support defining the role and space for the National Society PMER focal point, as well as supporting the recruitment, onboarding, training, potential mentoring and potential handover of certain duties.

8. Translation

• Consecutive and simultaneous interpretation from English into Russian and vice versa during events and meetings in Moscow and on missions outside Moscow and the Russian Federation.
• Written translation from English into Russian and vice versa of documents/materials/reports.
• Support upon request during meetings, events and provide the briefing notes, records and ensure effective dissemination.
• Drafting minutes of the operational meetings, briefings, and debriefing with the participation of various stakeholders, especially during business trips.
• If necessary coordination with Linguistic centre and other translators/interpreters in the Movement.
• Proofreading and Quality Assurance of Translations: Review and edit translated documents (including reports, communication materials, and technical guidelines) to ensure accuracy, consistency, and cultural appropriateness across all supported languages. This involves verifying that the translated content faithfully reflects the original message, adheres to organizational terminology standards, and maintains a professional tone suitable for the target audience.

Required:

• Graduate degree in a relevant humanitarian or Social Sciences, ideally studies relating to data management, statistics etc.
• Proven translation and interpretation experience (especially in humanitarian/development contexts)

Preferred:

• Basic Delegate Training Course or IMPACT, ERU, CAP Training or equivalent experience.

Required:

• Minimum 3 years’ experience working in planning, monitoring, evaluation and reporting
• Background in data collection, management, analysis and presentation methods and tools, and ability to set up systems and procedures for reliable data collection and management

Preferred:

• 3 years’ experience working for the RCRC Movement
• Experience working in an emergency response context

Required:

• Skills in supporting organizational learning, accountability and performance
• Strong analytical and written skills, including report writing and presentation skills
• Strong skills in designing and using PMER concepts, tools, and best practices
• Knowledge of results-based or adaptive management systems and processes
• Knowledge and skills around results-based planning (logframe) and setting up robust planning systems for complex programmes
• Knowledge of assessment, survey and monitoring methodologies and experience implementing them
• Demonstrated core proficiency in (a) digital communication & collaboration, (b) basic digital content creation, (c) digital safety & security, (d) data literacy, and (e) problem solving with technology (including responsible use of AI assistants
• Understanding of and commitment to IFRC’s mission and values.
• Knowledge of evaluation and review for disaster response or recovery work
• Fluently spoken and written Russian & English

Preferred:

• Knowledge of IFRC’s PMER systems and standards, including the IFRC planning and reporting system, the IFRC Results’ Matrix, Apple, Business Objects etc
• Good command of another IFRC official language (French, Spanish or Arabic)

Values: Respect for diversity; Integrity; Professionalism; Accountability
Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust