Security Assistant

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

The Office of Staff Security (OSS) is responsible for providing leadership on safety/security policy management and Mission operational support to enable the safest and most effective implementation and delivery of IOM programs and activities. 

Under the overall supervision of the Chief of Mission (COM), and under the direct supervision of the National Security Officer, the Security Assistant will be responsible for actively assisting the IOM Burundi security unit in  all aspects of staff safety and security management in Burundi . The LSA will be expected to supporting the implementation of appropriate safety and security management procedures that will effectively address issues that could and have impact on all safety, security and the protection of IOM personnel and assets, including programme implementation in the country of Burundi .

Responsibilities

1. Support all  IOM security related activities in Burundi in coordination with the National Security Officer in Burundi, as per the OSS Burundi structure

2. Support the verification and preparation of all security-related mission documents, and coordinate security-linked logistics, escort arrangements, and any other security requirements and submit to IOM National Security Officer for review and further processing.

3. Support the National Security Officer in Burundi by providing regular updates, information and trends in the field for all matters related to safety and security.

4. Carry out all OSS administrative matters including asset management, custodian records, issuing and tracking of security assets and support field mission with all the necessary equipment available within OSS custody. 

5. Support the National Security Officer in filing and updating  security protocols and mandatory security requirements in Burundi  (staff list, Call tree, warden system, mission tracking ,inventory list .etc. 

6. Assist in the absence of the National Security Officer in providing regular briefings for all the new arrivals, visitors, mission participants. And Provide them with the recent advisories and security updates.

7. Maintain good relationship with UNDSS, Host government authorities and other UN Country Security Focal Points.

8.  Provide basic support to the National Security Officer in the processing of  security incidents within the area of responsibility.  while ensuring strict confidentiality. 

9. Perform any additional duties as requested by the IOM National Security Officer.

Qualifications

Required Qualifications and Experience

Education

• 1.Associate degree or equivalent in social science, administration, law enforcement or accredited academic institution with two years of relevant professional experience 

• 2. High School Degree in the above field with four years of relevant experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in working with an international organization or the United Nations. 

• Knowledge of UN / INGOs security management 

• Experience in using security and communication Equipment including VHF/HF/Mototrbo radios.

• Good knowledge of the Security, political and social of Burundi.

Skills

• Computer literacy, Good knowledge of commonly used applications such as MS. Word, PowerPoint and outlook.

• Ability to work in a multi-cultural environment with others with diverse backgrounds.

• Ability and Willingness to respond to emergencies after working hours, weekends and official holidays

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in French is required (oral and written).

Working knowledge of English, Kiswahili and Kirundi is desirable.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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