Senior Programme Associate

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Chief of Mission and direct supervision of the Senior Programme Manager (IBG), the incumbent will be responsible for the incumbent will be responsible in providing specialized support in project implementation the implementation of the activities of the projects under Immigration and Border Governance Unit portfolio of the Country Office.

Responsibilities

1. Independently lead and coordinate the implementation of the project; monitor implementation of the activities to ensure work is proceeding according to established plans; analyse implementation difficulties and make recommendations for adjusting implementation modalities and work plans to best reflect changing environment on the field.
2. Coordinate implementation of activities of the project(s), day to day activities and administrative processes; report regularly on the challenges and progress recorded in realization of activities.
3. Take the lead in coordinating all logistical and administrative arrangements of project activities such as conferences, trainings, workshops, study/field visits etc.
4. Actively participate and contribute to project activities (conferences, trainings, workshops, study/field visits) via moderation of events; preparation and delivery of presentations; responding to questions of the participants etc.
5. Coordinate effectively in the monitoring of project budget; suggest amendment of the project budget if necessary.
6. Conduct research and assessment work particularly in view of strategic, programmatic and project-specific funding opportunities.
7. Coordinate preparation of various project related correspondence (programs of activities; list of participants; invitation letters etc.).
8. Prepare and draft Terms of References as well as contracts of the consultants working in the project.
9. Coordinate and actively participate in editing and preparing of relevant situation/activities donor/project reports, updates, info sheets, publications, press-releases, presentations and other information materials, analysis of statistical information for the purposes of the Program etc. in cooperation with relevant officials at IOM Turkiye, project partners and other IOM missions involved.
10. Actively coordinate maintaining linkages/strengthening cooperation with national authorities, national counterparts, civil society, international organizations, acting as focal point for project activities etc. and act as a focal point in collaboration and communication with the beneficiary and other stakeholders of the projects.
11. Assist in M&E of the project activities
12. Participate and moderate project-related meetings, either internal and external with government, non-governmental and UN agencies/institutions, inter alia preparing reports, strategy papers, taking minutes of the meetings, brief notes/notes for the file,
13. Perform functions of the national project coordinator in his/her absence
14. Coordinate planning of new IBG projects as well as backstopping ongoing activities as well as synergize IBG work with other units of Migration Management.
15. Regularly research, follow-up, compile, analyze and share information/data on national, regional and international developments, reports, legislation and other relevant documentation on migration relevant to work of IOM Turkiye, noting and highlighting noteworthy issues and proposing actions especially in the field of integration
16. Carry out informal translation of high level correspondences and project related documents, reports if requested by the supervisor.
17. Perform other duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree in Social and/or Political Science, International Relations or related fields from an accredited academic institution with five years of relevant professional experience.

• Completed High school diploma from an accredited academic institution with seven years of relevant experience.

Experience

• Proven knowledge on integration and relevant national/international policies is an asset;

• Proven experience in project management particularly in matters related counter migrant smuggling, combatting irregular migration as well as alternatives to detention;

• Proven experience in liaising with governmental authorities, other national / international institutions;

• Proven familiarity with diplomatic environment

• Experience in writing papers, briefings and articles;

• Proven analytical, interpersonal and organizational skills;

• Good level of computer literacy;

• Experience working in the region an advantage.

• Good knowledge of IOM financial rules, procedures and processes.

• Prior experience in functions relating to project implementation and programme activities.

• Willingness to travel if needed and required.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in Turkish and English is required

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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