Company Description

At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature.

Job Description

Introduction:

Within the newly established Internal Justice Secretariat (IJS), working in close coordination with the Registrar, and in support of the Chairs and Deputy Chairs of the boards, you will provide day-to-day administrative assistance to facilitate the smooth organisation and proper documentation of appeals and disciplinary proceedings before the Boards in accordance with CERN's legal framework and confidentiality requirements.

Functions:

  • Provide administrative support to the Registrar, Joint Advisory Appeals Board (JAAB), and Joint Advisory Disciplinary Board (JADB), and their panels in handling appeals and disciplinary cases.
  • Manage end-to-end processing of case files from registration to closure in line with procedures.
  • Register and track incoming submissions and correspondence in the case-management system.
  • Maintain accurate, secure, and compliant electronic case files.
  • Monitor deadlines and flag delays to the Registrar or relevant Chairs.
  • Prepare and circulate procedural documents, notices, and decisions.
  • Support hearings and meetings (scheduling, documentation, minute-taking, logistics).
  • Act as a point of contact for Boards, members, and internal services on administrative matters.
  • Respond to queries on procedures, timelines, and documentation requirements.
  • Assist with reporting, statistics, templates, registers, workflows, and website updates.
  • Handle general administrative tasks, including guidance on procedures and personnel-related formalities.

Qualifications

Bachelor's degree or equivalent relevant experience in the field of Paralegal or a related field.

Experience:

  • Extensive experience providing administrative support to internal justice boards and/or committees.
  • Organising and supporting meetings and hearings (scheduling, documentation, minute-taking).
  • Managing the registration and tracking of formal correspondence and documentation.
  • Creating and maintaining secure electronic case files.
  • Monitoring deadlines and procedural timelines.
  • Solid experience handling confidential and sensitive information.
  • Ensuring compliance with applicable rules, procedures, and data protection standards.

Technical competencies:

  • Secretarial work.
  • Knowledge of administrative rules and procedures: in particular, the ability to work strictly within established procedures, templates, and workflows, and to provide factual administrative information without offering legal advice.
  • Use of office software packages.
  • Information and document management.

Behavioural competencies:

  • Achieving Results: delivering high quality work on time and fulfilling expectations.
  • Demonstrating Accountability: maintaining confidentiality.
  • Learning and Sharing Knowledge: proposing ways to improve or streamline existing procedures, processes and methodologies.
  • Solving Problems: assimilating large quantities of information, identifying key issues and formulating conclusions clearly and concisely.
  • Working in the Interest of the Organization: behaving consistently with CERN's values and goals.

Language skills:

Spoken and written both English and French.

Additional Information

Eligibility and closing date:

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible, and applications should normally reach us no later than 01.05.2026 at 23:59 CEST.

Employment Conditions:

Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.

Working Hours: 40 hours per week

Job Flexibility: Fully Onsite

Job grade: 4-5

Job reference: SO-IJS-2026-84-LD

Field of work: Support Services (Finance, HR, Legal, Procurement)

Benchmark Job Title: Executive Personal Assistant

Global Benefits

  • A competitive salary (tax free), increasing in line with your years of relevant experience.
  • 30 days of paid leave per year plus 2 weeks annual closure.
  • Coverage by CERN’s comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
  • Family, child and infant monthly allowances depending on your individual circumstances.
  • A relocation package (installation grant, removal, travel expenses) depending on your individual circumstances.
  • Possibility to extend your contract up to 8 years + eligibility for indefinite contract tenure.

Overview of CERN - Discover a world where the impossible is made possible!

At CERN, the European Organization for Nuclear Research, we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific, and administrative fields. Together, we foster an environment where innovation and collaboration thrive.

Every day, we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams, ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation, and it remains central to our mission and continued success.

If you are ready to be part of a dynamic, inclusive community pushing the boundaries of knowledge, CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART!

More information about us, here: careers.cern

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.