SVN 2026/14 - Warehouse Associate

Job Description

Under the overall supervision of the Resource Management Officer and the direct supervision of Supply Chain officer, the successful candidate in Douala will be responsible and accountable for supply chain activities, guided by Supply Chain Management (SCM) objectives to  deliver quality goods/services to the beneficiaries at optimal  price and in a timely manner. The responsibility will also include ensuring the appropriate implementation of instructions and policies governing the management of resources related to procurement and logistics in the Douala & Buea sub offices, as well as providing recommendations aiming at increasing effectiveness and efficiency of procurement and logistics management within the listed sub offices. 

• ​IOM procurement and supply chain activities are guided by the general principles of: 

• ​Best Value for Money 

• ​Accountability, Integrity and Transparency 

• ​Fairness and effective Competition 

Responsibilities

1. Assist in the overall management of the warehouse by receiving the goods, updating the warehouse records in the database, and dispatching the goods for all related operations in the mission.
2. Assist in developing Standard Operating Manual for the warehouse and ensure there is always a system in place to be followed.
3. Verify all documents received from the vendors related to goods received and services provided at the warehouse with procurement and finance colleagues before payment is released.
4. Keep the entire warehouse facility well maintained, including ensuring that goods are stacked, stored, a nd updating the stock cards where necessary.
5. Receive goods from vendors/transporters and inspect the quantity/quality to ensure they all meet the same specifications and standards ordered.
6. Monitor the loading/offloading activities at the warehouse whenever taking place and supervise the hired Labour workers to cover the job properly
7. Follow up on the transportation of the goods exiting the warehouse to other destinations to ensure they reach their destination.
8. Responsible for issuing the "Receiving Report Forms" for the new arrival items into the warehouse and for issuing the "Stock Release Authorization Form" when releasing items from the warehouse.
9. Conduct physical inventory of items in the warehouse and provide updates on the inventory records upon completing each activity.
10. Prepare weekly and monthly warehouse report to be shared with the Senior Logistics/Procurement Assistant in Maiduguri as well as program managers.
11. Follow up the warehouse insurance related matters and ensure the relevant documents are signed and are up to date in line with IN_043 Asset and Insurance Policy and coordinated with the SRMO.
12. Ensure that security is always maintained within the warehouse premises in coordination with the Security unit.
13. Assist in supporting the even-flow from receiving to shipping and communicate issues and concerns to Logistics Unit by ensuring all the original shipping documents are well received in case of receiving new arrival shipments like, packing lists, way bills; bills of lading and the shipping invoices.
14. Obtain and document the proper authorization and documents from his/her designated officer in case of releasing/issuing any of the warehouse items to any individual and/or unit within the mission.
15. Manage the archiving system with proper labels.
16. Maintain an accurate inventory through cycle/directed counting.
17. Assist the procurement and program colleagues by labelling tenders' samples for technical evaluation a nd inspection processes.
18. Assist mission procurement unit organizing and maintaining Vendor Creation Forms in PRISM. Prepare and maintain proper documentation.
19. Perform any other duties as may be assigned.

Qualifications

EDUCATION

• University degree in Business Administration, Procurement and 

• Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience; or

• High school diploma with five years of relevant professional experience

• Comprehensive knowledge of the different elements of the supply chain in humanitarian context

• Certification in Procurement, Logistics or Supply Chain Management is an advantage

EXPERIENCE

• Experience in procurement and logistics and working with vendors and service providers;

• Experience with asset management process; 

• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage;

• Experience in warehouse management will be an added advantage;

• Experience working in an international organisation an advantage.

SKILLS

• High level of computer literacy;

• Ability to work with national and international institutions; 

• Ability to prepare clear and concise report; 

• Excellent communication and negotiation skills;

• Ability to work in multicultural and multi-ethnic environments.

• Ability to work under time constraints and deadlines in challenging settings

• Ability to establish realistic resource requirements to meet IOM needs.

Required Skills

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