Project Clerk (Documentation) - Pacaraima

Job Description

Context

The International Organization for Migration (IOM) in Brazil is implementing various projects addressing the protection, assistance, and integration needs of migrants, refugees and other vulnerable populations in Brazil. IOM recognizes the importance of accurate and timely information to foster adequate programming and ensure accountability to affected population, donors and governments. 

Under the direct supervision of the National Project Officer of the IOM Office in Boa Vista and in close collaboration with CCCM, Regularization and/or Relocation coordinators, the successful candidate will provide assistance to IOM Program activities in the Northern Brazil.

Responsibilities

In particular, the person will have the following responsibilities:

1. Provide general/clerical assistance in the implementation of project activities.

2. Retrieve, compile, summarize, and present information/data on specific project topics 

3. Support project coordination for project implementation, involving liaison with diverse organizational units or external parties to initiate requests, obtain necessary clearances, process, and follow-up on program actions

4. Draft status reports, correspondence, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.

5. Support the organization of meetings, workshops and training sessions 

6. Provide general assistance to the CCCM, Regularization, Relocation and Operations Teams in the field activities and project development.

7. Respond to general information requests and inquiries; set up and maintain files/records 

8. Perform any other related duties as assigned by the supervisor.

Qualifications

EDUCATION

• High School diploma with 02 years of relevant professional experience

EXPERIENCE

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups. 

• Ability to work independently according to established structures and guidelines, including administrative requirements.

• Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi- cultural setting is an advantage.

Languages

IOM’s official languages are English, French, and Spanish. 

REQUIRED

For this position, fluency in Portuguese and Spanish is required (oral and written).

DESIRABLE

English is desirable.

Competencies

The incumbent is expected to demonstrate the following values and competencies:

VALUES – All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES – Behavioral indicators (level 1)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Required Skills

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