Property Management and Supply Chain Officer

This position is located in the Property Management Team, General Support Section (GSS), Division for Management (DM), United Nations Office at Vienna (UNOV) / United Nations Office on Drugs and Crime (UNODC), in Vienna, Austria. The Property Management Officer and Supply Chain Officer will report to the Chief, General Support Section (GSS). For more information on UNOV, please visit the website www.unov.org

Within assigned authority, the incumbent will be responsible for the following specific duties: • Setup and management of a modern property management function covering all global UNOV/UNODC presences, UN Secretariat and UN system entities serviced, and all types of UN property. Associated tasks include but are not limited to: (a) operational level policy development, including its dissemination and implementation with the aim of improved and uniform practices within UNOV/UNODC and alignment with other UN Secretariat or UN system entities serviced in the management of UN property. (b) hold property management delegation and exercise it in accordance with the global delegation of authority and accountability framework as well as setting up a delegation of authority structure within UNOV/UNODC in line with global thresholds and required segregation of duties. (c) assist in establishing priorities, key actions and key performance indicators for strengthening the stewardship of UNOV/UNODC physical resources, following the UNHQ deployed property management and accountability framework. (d) perform and manage associated tasks in the relevant Umoja modules and ensuring appropriate role assignment of users at Vienna HQ and UNODC field offices, while also acting as functional approver. (e) developing and conducting training as well as standard operating procedures. (f) establish, promote and support a forum of exchange of best practices across UNOV/UNODC and serviced client entities. (g) prepare reports and data-based trend analysis in order to support business intelligence and capital budgeting at UNOV/UNODC. (h) provide recommendations to management and relevant intergovernmental review bodies based on data analysis. (i) collaborate with other stakeholders regarding the re-design and adoption of new business processes for fixed assets and inventory management and accounting in relation to Umoja. (j) Acts as focal point and main interlocutor of the Global Asset Management Policy Service (GAMPS) in the Office of Programme Planning, Finance and Budgets (OPPFB), Department of Management Strategy, Policy and Compliance (DMSPC) regarding policy inputs, application, monitoring and reporting. • Act as the deputy to Chief, General Support Section for the mainstreaming of the Umoja Supply Chain Planning Tool (SCPT) at UNOV/UNODC, with a particular focus on increasing its usability in UNODC field offices. • Act as interlocutor at the operational level with the Office of Supply Chain Management (OSCM)/ Department of Operational Support (DOS) and the Enterprise Resource Planning Solution Division (ERPSD)/ Department of Management Strategy, Policy and Compliance (DMSPC) regarding improvements to the Umoja solution, integration and technical issues in the area of supply chain management, procurement and property management. • Provide guidance and support to UNOV/UNODC end-users, process owners local process experts (LPEs) and clients by analysing issues related to Umoja supply chain, procurement and property management functionality. • Keep local process experts (LPEs), divisional and Field Office Focal Points informed of all the new processes related to Umoja and provide guidance on the procedures relating to supply chain management, procurement, property management. • Provide guidance to Security Liaison Officers (SLO) and SLO focal points on user provisioning of Umoja roles and address any irregularities. • Keep up to date content on the UNOV/UNODC’s Client Support Portal (CSP) relating to Umoja supply chain planning, procurement, property management, user access provisioning, master data management as well as delegation of authority. • Develop, implement and manage the environmental management system for UNOV/UNODC. • Act as organizational focal point for the United Nations Business Intelligence (UNBI) Supply Chain Management taskforce, providing inputs and recommendations on Key Performance Indicator (KPI) reports. • Manage the work and supervise the staff of the Unit; distribute the workload amongst staff through available work distribution and tracing tools, ensure that programmed activities are carried out in a timely fashion, enhance the on-going automation of office procedures. • Manage, guide, develop and train staff under her/his supervision. Carry out administrative tasks necessary for the functioning of the Unit, including preparation of budgets, assigning and monitoring the performance parameters and critical indicators, evaluation of staff performance, interviews of candidates for job openings and evaluation of candidates; recruit staff taking due account of geographical and gender balance and other institutional values. • Actively use information and develop dashboards, infographics for decision-making by leveraging information available from the Umoja system. • Collect and analyze data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. • Perform other work-related duties as may be required.

Professionalism: Has knowledge and understanding of theories, concepts and approaches relevant to property and supply chain management as well as procurement. Knowledge of IPSAS standards in relation to fixed assets. Knowledge of property management and/or real estate. Ability to conduct independent research and analysis, identify issues, formulate options and make conclusions and recommendations. Knowledge of accounting principles, procedures and standards. Ability to apply conceptual, analytical and evaluative skills in property and supply chain operations. Ability to conduct independent research and analysis, identify issues, formulate options and make conclusions and recommendations. Has ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Client Orientation: Considers all those to whom services are provided as “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Advanced university degree (Master’s degree or equivalent) in property management, asset management, supply chain management, accounting, real estate, business administration, finance or related field is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

IPSAS certification or similar is desirable. Please attach a certificate copy.

A minimum of five (5) years of progressively responsible professional work experience in supply chain management, finance, property management, administration or related field is required. A minimum of two (2) years of direct work experience in supply chain management and property management is required. Direct work experience in business process re-engineering in property management or related field within the United Nations common system or a similar international organization is desirable. Work experience in developing and conducting training in the property management, supply chain area, and other cross functional processes is desirable. Work experience with a change management project is desirable. Work experience with the ERP system, such as SAP (Umoja) is desirable. Experience in data analytics or related area is desirable.

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult

https://languages.un.org

for details).

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Required Languages

Language

Reading

Writing

Listening

Speaking

English

UN Level II

UN Level II

UN Level II

UN Level II

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

This position is funded from extra budgetary resources. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment will be subject to the availability of funding. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Applicants, who successfully go through a competitive recruitment process and are recommended for selection and/or inclusion in the roster of pre-approved candidates for subsequent job openings at the same level and with similar functions, may have their application information and roster status shared with other UN Organizations. Such applicants may be contacted by other UN Organizations for similar job openings, subject to the confirmation of their interest. Placement on the roster is no guarantee of a future selection. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Vienna is classified in the H category (family duty station). Please note that pursuant to the Staff selection system policy (ST/AI/2025/2): (1) Applicants for positions in the Field Service category cannot be of the nationality of the country where the position is located, and (2) Applicants for positions in the Professional and higher categories in a mission, field operation, or resident coordinator’s office cannot be of the nationality of the country where the position is located. For currently serving staff of a United Nations Common System organization, only the UN-recognized nationality will be considered for the purposes of these restrictions.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.