This selection exercise may be used to generate a roster of pre-approved candidates to address future staffing needs for similar functions in any of the Departments and Offices of the Organization.
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.
Organizational Setting
The Department of Nuclear Sciences and Applications (NA) implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, marine environment and radiation technologies. These programmes are supported by laboratories in Seibersdorf, Monaco and Vienna. The Major Programme's objective is to enhance the capacity of Member States to meet basic human needs and to assess and manage the marine and terrestrial environments through the use of nuclear and isotopic techniques in sustainable development programmes.
The Research Contracts Administration Section (NACA) manages the IAEA's coordinated research activities (CRAs). The objective of the coordinated research activities is to stimulate and coordinate the undertaking of research and development in selected nuclear fields by scientists in IAEA and FAO Member States. NACA manages all aspects of the CRAs, including programmatic and financial planning and implementation relating to research, technical and doctoral contracts and research agreements, coordinated research projects (CRPs) and Research Coordination Meetings. NACA is also in charge of the administration of the IAEAâs Collaborating Centres Scheme and manages the administrative aspects of Practical Arrangements and Memorandum of Understanding for the Department.
Main Purpose
Reporting to the Section Head, the Associate Research Contracts and Partnership Officer contributes to the partnership and outreach activities related to the Coordinated Research Activities and Collaborating Centres Scheme, as well as the Practical Arrangements and Memorandum of Understanding in the Department. He/she also contributes to the efficient administration of the Coordinated Research Activities and Collaborating Centres Scheme. He/she comprises and processes documents and contracts, checks accuracy and quality of information and records and maintains various kinds of data and information.
The Associate Research Contracts and Partnership Officer obtains, provides or clarifies information relevant to Coordinated Research Activities and Collaborating Centres Scheme with staff at all levels in the Section or related programmes on matters related to the assignment and relays instructions from the Section Head, gathers information and documents, and reminds internal and external stakeholders of deadlines. She/he may exchange standard information with officials outside the IAEA. The Associate Research Contracts and Partnership Officer may provide guidance to temporary or more junior staff.
Role
The Associate Research Contracts and Partnership Officer is a team member, working collaboratively within the Section to assist in enhancing partnership and outreach activities and coordinated research activities; and a contributor, supporting the Section Head in administering the Collaborating Centre Scheme.
Functions / Key Results Expected
Record, process and maintain information related to the Collaborating Centres Scheme, and prepare relevant standard letters to be sent to the Collaborating Centres or to the Permanent Missions.
Support the coordination and facilitation processes of designations and re-designations of the Centres under the IAEA Collaborating Centres Scheme, contributing to efficient administration of the Collaborating Centre Scheme across the Departments.
Assist in refining the process and procedures of the Collaborating Centre Scheme.
Assist in optimizing the Departmental partnership database.
Engage in the Departmental effort in enhancing the work on partnership resource mobilisation.
Prepare, format and upload information on the CRA and Collaborating Centre web pages.
Carry out duties related to the administration of the research, technical and doctoral contracts and research agreements such as data input, information validation, document preparation, quality check, and follow-up of pending issues.
Assist in design, testing and documenting procedures of IT solutions for management of Coordinated Research Activities, Collaborating Centres Scheme and Partnership.
Support in the preparation of relevant information, tables, charts and other components of documents relating to Coordinated Research Activities and Collaborating Centre Scheme.
Perform back-up work and other duties within Coordinated Research Activities and Collaborating Centres Scheme portfolios, as assigned by the Section Head.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Divisionâs programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Sectionâs priorities. Takes into account potential changes and proposes contingency plans. |
Functional Competencies
| Name | Definition |
|---|---|
| Client orientation | Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction. |
| Commitment to continuous process improvement | Identifies opportunities for process, system and structural improvement as well as improving current practices, increasing effectiveness and achieving efficiency gains. Actively supports the application of sound quality management standards and process improvement. |
| Judgement/decision making | Consults with supervisor/manager and makes decisions in full compliance with the Agencyâs regulations and rules. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Administrative Support | Document Management | Experience or knowledge of a document management system and ERP system, preferably Oracle. |
Asset Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Information Technology | Database Management | Ability to retrieve data from a database, in particular, financial data, to analyse this data and to produce statistical reports. |
Qualifications, Experience and Language skills
Bachelor's Degree - Management, Business Informatics, Business Administration, Economics, Social Sciences, Political Sciences, Engineering or a related field.
Some relevant working experience at the national or international level including programme/project support and partnership would be an advantage.
Knowledge of designing, implementing and maintaining Sharepoint platform, PowerBI and relational database.
Ability to analyse data and business process, suggest innovative solution, and produce statistical reports and documents for programme review, analysis and outreach.
Ability to assist in IT solution design.
Ability to focus on quality and accuracy and pay attention to detail.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $43834 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 22838, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks' annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at\: https\://www.iaea.org/about/employment/professional-staff/conditions
General Information
- The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.