Coordination Officer (P)

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:
   Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu

Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.

Organizational Context and Scope

Under the direct supervision of the Chief of Mission (CoM), and in close coordination with the Chief of Mission Office (COMO) and relevant units in the Country Office, the Coordination Officer (CO) provides coordination, analytical and administrative support to the work and responsibilities of the CoM and the Chief of Mission Office (e.g. Deputy Chief of Mission, Chief of Resources Management Unit).

The CO supports planning, coordination, communication and information-management processes by facilitating the consolidation of inputs, tracking priority actions, and assisting in the preparation of briefings and reports.  The position contributes to maintaining effective information flow related to IOM’s operational activities, planning and coordination functions, in line with IOM policies, procedures and strategic objectives. 

Responsibilities

Support for planning and management
1. Provide coordination and backstopping support to the Chief of Mission Office (COMO), including facilitating outreach and engagement with the unit heads in the CO and supporting coordination with external and UN counterparts (e.g. Resident Coordinator’s Office), as required.
2. Support the CoM by assisting with coordination mechanisms, planning processes, partnership engagement and resource-related follow-up, in line with IOM policies and strategies.
3. Provide analytical, organizational and conceptual support to the CoM, including contributing inputs and background materials to support decision-making processes, in close collaboration with relevant units. 

Support for coordination
4. Coordinate with relevant units to collect and consolidate inputs and information on organizational and operational activities, and assist in the preparation of briefings, updates, presentations and talking points for internal and external meetings.
5. Track organizational and operational developments and support coordination with Headquarters (HQ) and the Regional Office (RO) to facilitate information exchange, knowledge sharing and follow-up on planning and reporting-related initiatives, as required.
6. Support the CoM’s coordination with HQ departments/divisions, the RO, and external counterparts by preparing background information, talking points and consolidating inputs.

Substantive support
7. Prepare status reports and draft or consolidate inputs for responses to incoming communications, in collaboration with relevant units.
8. Undertake research on substantive and management-related issues and draft inputs or coordinate statements, talking points, briefing notes, background papers, presentations, project documentation and other analytical summaries, for review by senior management.
9. Undertake duty travels in the region, as required.
10. Perform any other duties as may be assigned by the CoM, in line with the scope of the position.

Qualifications

Required Qualifications and Experience

Education

• Master’s degree in Political or Social Sciences, Business Administration, International Relations, Law or a related field from an accredited academic institution with two years of relevant professional experience; or,
• Bachelor’s degree in the above fields with four years of relevant professional experience.

Experience

• Proven experience in the coordination of offices/departments/divisions and executive units, in particular experience in supporting and advising executive leadership;
• Proven experience in organizing/coordinating events/meetings at regional and global levels;
• Experience in the field of migration and development issues, including operational and regional/field experience, project development, management and reporting;
• Experience in liaising with governmental authorities, donors, academia, other national/international institutions and Non-Governmental Organizations NGOs; and,
• Lived experience as a migrant or migration-affected personnel is an advantage, especially from countries that have large IOM operational footprint.

Skills

• Excellent writing and communication skills, interpersonal and organizational skills;
• Ability to think analytical and propose practical solutions; 
• Trustability to work collaboratively and build effective working relationships;
• Knowledge on project management; and,
• Knowledge on project cycle.

Languages

IOM's official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) and/or any local languages spoken in the Region is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators- Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators - Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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