Details
Mission and objectives
FAO IND organization mission TBD
Context
The overall objective of this assignment is to strengthen financial integrity, transparency, and compliance of the OPs by conducting a comprehensive transaction-level review and reconciliation of OP expenditures and ensuring that verified financial data are accurately reflected in the Project MIS.
Specifically, the assignment aims to:
• Identify and reconcile discrepancies between OP financial records and MIS data;
• Verify the adequacy and completeness of supporting expenditure documentation;
• Support FAO India and OPs in correcting historical reporting gaps; and
• Contribute to improved financial management, audit readiness, and risk mitigation under the OPIM modality.
Specifically, the assignment aims to:
• Identify and reconcile discrepancies between OP financial records and MIS data;
• Verify the adequacy and completeness of supporting expenditure documentation;
• Support FAO India and OPs in correcting historical reporting gaps; and
• Contribute to improved financial management, audit readiness, and risk mitigation under the OPIM modality.
Task description
Under the overall supervision of the FAO India Assistant FAO Representative (Administration), the Expert will undertake the following tasks:
• Expenditure Review and Verification
o Review OP financial records, including ledgers, vouchers, invoices, contracts, and payment evidence, for the relevant implementation period.
o Verify that expenditures are eligible, correctly classified, and supported by adequate documentation in line with FAO and OPIM financial rules.
o Identify missing, incomplete, or inconsistent supporting documents.
• Transaction-Level Reconciliation
o Reconcile individual transactions recorded by OPs with entries uploaded in the Project MIS.
o Identify discrepancies related to amounts, dates, budget lines, implementing units, or supporting documentation.
o Prepare reconciliation statements highlighting resolved and outstanding issues.
• MIS Update and Data Correction
o Support the correction and completion of financial data in the MIS, based on verified records.
o Ensure that reconciled expenditures are accurately reflected in the MIS, with appropriate document attachments.
o Flag transactions that cannot be reconciled and provide clear justification.
• Coordination with Operational Partners
o Liaise with State Project Management Units (SPMUs), Green Landscape Implementation Units (GLIUs), and relevant State Government finance teams to obtain missing information and clarifications.
o Provide practical guidance to OP staff on documentation standards and MIS financial reporting requirements.
• Reporting and Recommendations
o Prepare a consolidated expenditure review and reconciliation report for each OP, summarizing key findings, corrective actions taken, and outstanding risks.
o Provide recommendations to strengthen expenditure tracking, documentation, and MIS reporting processes going forward.
o Contribute inputs, as required, to audit follow-up actions and management responses.
• Other Tasks
o Undertake additional duties as assigned by the FAO Representative (FAOR) and Assistant FAO Representatives (AFAORs).
• Expenditure Review and Verification
o Review OP financial records, including ledgers, vouchers, invoices, contracts, and payment evidence, for the relevant implementation period.
o Verify that expenditures are eligible, correctly classified, and supported by adequate documentation in line with FAO and OPIM financial rules.
o Identify missing, incomplete, or inconsistent supporting documents.
• Transaction-Level Reconciliation
o Reconcile individual transactions recorded by OPs with entries uploaded in the Project MIS.
o Identify discrepancies related to amounts, dates, budget lines, implementing units, or supporting documentation.
o Prepare reconciliation statements highlighting resolved and outstanding issues.
• MIS Update and Data Correction
o Support the correction and completion of financial data in the MIS, based on verified records.
o Ensure that reconciled expenditures are accurately reflected in the MIS, with appropriate document attachments.
o Flag transactions that cannot be reconciled and provide clear justification.
• Coordination with Operational Partners
o Liaise with State Project Management Units (SPMUs), Green Landscape Implementation Units (GLIUs), and relevant State Government finance teams to obtain missing information and clarifications.
o Provide practical guidance to OP staff on documentation standards and MIS financial reporting requirements.
• Reporting and Recommendations
o Prepare a consolidated expenditure review and reconciliation report for each OP, summarizing key findings, corrective actions taken, and outstanding risks.
o Provide recommendations to strengthen expenditure tracking, documentation, and MIS reporting processes going forward.
o Contribute inputs, as required, to audit follow-up actions and management responses.
• Other Tasks
o Undertake additional duties as assigned by the FAO Representative (FAOR) and Assistant FAO Representatives (AFAORs).
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