Details
Mission and objectives
Working in 190 countries and territories to protect the rights of every child, UNICEF has spent 70 years improving the lives of children and their families.
UNICEF promotes the rights and wellbeing of every child, in everything we do.
Together with our partners, we work in 190 countries and territories to translate that commitment into practical action, focusing special effort on reaching the most vulnerable and excluded children, to the benefit of all children, everywhere. In all of its work, UNICEF takes a life-cycle based approach, recognizing the particular importance of early childhood development and adolescence. UNICEF programmes focus on the most disadvantaged children, including those living in fragile contexts, those with disabilities, those who are affected by rapid urbanization and those affected by environmental degradation.
UNICEF was created with a distinct purpose in mind: to work with others to overcome the obstacles that poverty, violence, disease and discrimination place in a child's path. We advocate for measures to give children the best start in life because proper care at the youngest age forms the most robust foundation for a person's future.
We promote girls’ education – ensuring that they complete primary education as a minimum – because it benefits all children, both girls and boys. Girls who are educated grow up to become better thinkers, better citizens, and better parents to their own children. We act so that all children are immunized against common childhood diseases, and are well nourished: no child should suffer or die from a preventable illness. We work to prevent the spread of HIV/AIDS among young people because it is right to keep them from harm and enable them to protect others. We help children and families affected by HIV/AIDS to live their lives with dignity.
We are UNICEF, the United Nations Children’s Fund.
UNICEF promotes the rights and wellbeing of every child, in everything we do.
Together with our partners, we work in 190 countries and territories to translate that commitment into practical action, focusing special effort on reaching the most vulnerable and excluded children, to the benefit of all children, everywhere. In all of its work, UNICEF takes a life-cycle based approach, recognizing the particular importance of early childhood development and adolescence. UNICEF programmes focus on the most disadvantaged children, including those living in fragile contexts, those with disabilities, those who are affected by rapid urbanization and those affected by environmental degradation.
UNICEF was created with a distinct purpose in mind: to work with others to overcome the obstacles that poverty, violence, disease and discrimination place in a child's path. We advocate for measures to give children the best start in life because proper care at the youngest age forms the most robust foundation for a person's future.
We promote girls’ education – ensuring that they complete primary education as a minimum – because it benefits all children, both girls and boys. Girls who are educated grow up to become better thinkers, better citizens, and better parents to their own children. We act so that all children are immunized against common childhood diseases, and are well nourished: no child should suffer or die from a preventable illness. We work to prevent the spread of HIV/AIDS among young people because it is right to keep them from harm and enable them to protect others. We help children and families affected by HIV/AIDS to live their lives with dignity.
We are UNICEF, the United Nations Children’s Fund.
Context
UNICEF, established in 1946 to provide emergency assistance to the most vulnerable children, now operates in over 190 countries and territories to advance the survival, protection, and development of every child. UNICEF supports child health and nutrition, water, sanitation and hygiene, quality education, and the protection of children from violence, exploitation, and disease, while also promoting opportunities for adolescents and young people to reach their full potential.
In the current context, marked by heightened vulnerabilities and repeated shocks since late 2024, with a renewed escalation in early 2026, the demand for timely, coordinated, and high-level engagement has significantly increased. The Front Office therefore plays a critical role in ensuring strategic leadership, effective coordination, and streamlined communication to support the continuity and scale-up of UNICEF’s response. The UNV Executive Assistant will contribute to this effort by facilitating senior-level engagement, strengthening internal and external coordination, and supporting the efficient management of priorities in a dynamic and fast-paced environment.Top of FormBottom of Form
Under the supervision of the Executive Officer, the Executive Assistant provides high-quality administrative and coordination support to the Front Office and the Deputy Representative, ensuring the smooth and efficient management of day-to-day activities. The role requires a proactive and service-oriented approach, with a strong focus on quality, timeliness, and results.
In addition to duty station specific vaccine requirements, appointments are subject to confirmation of fully vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the appointment. It does not apply to UN Volunteers who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their contracts.
UNICEF offers reasonable accommodation for UN Volunteers with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the recruitment process and afterwards in your assignment.
In the current context, marked by heightened vulnerabilities and repeated shocks since late 2024, with a renewed escalation in early 2026, the demand for timely, coordinated, and high-level engagement has significantly increased. The Front Office therefore plays a critical role in ensuring strategic leadership, effective coordination, and streamlined communication to support the continuity and scale-up of UNICEF’s response. The UNV Executive Assistant will contribute to this effort by facilitating senior-level engagement, strengthening internal and external coordination, and supporting the efficient management of priorities in a dynamic and fast-paced environment.Top of FormBottom of Form
Under the supervision of the Executive Officer, the Executive Assistant provides high-quality administrative and coordination support to the Front Office and the Deputy Representative, ensuring the smooth and efficient management of day-to-day activities. The role requires a proactive and service-oriented approach, with a strong focus on quality, timeliness, and results.
In addition to duty station specific vaccine requirements, appointments are subject to confirmation of fully vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the appointment. It does not apply to UN Volunteers who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their contracts.
UNICEF offers reasonable accommodation for UN Volunteers with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the recruitment process and afterwards in your assignment.
Task description
Within the delegated authority and under the supervision of the Executive Officer, the Executive Assistant will:
Knowledge Management and SharePoint Management:
. Assist in maintaining and regularly updating the Front Office SharePoint, ensuring a well-structured and user-friendly system with up-to-date documents, and key templates. Support the review, standardization, and improvement of templates to enhance consistency and efficiency.
Tracking and Data Management:
. Assist in developing and maintaining practical tracking tools and dashboards for Front Office priorities, based on data consolidated from different sections and units, to support monitoring, follow-up, and informed decision-making.
Office Calendar and Planning Support:
. Assist in maintaining and regularly updating a consolidated office calendar of key events, engagements, in close coordination with Partnerships and Communications to support forward planning and visibility.
Generic Email and Correspondence Coordination:
. In close coordination with the Senior Executive Associate, screen generic UNICEF email, ensure timely triaging and referral to relevant colleagues and ensure appropriate follow-up.
General Administrative and Logistical Coordination:
. Assist in providing administrative and logistical support for meetings, missions, and high-level events, including preparation of venues, catering, and related arrangements. Assist with documentation and translation of materials as needed and contribute to the smooth and efficient functioning of Front Office operations.
Support to Deputy Representative Programme:
. Managing the Deputy Representative’s calendar and scheduling meetings
. Coordinating logistical arrangements, including transportation, travel, field visits.
. Providing secretariat support to key internal meetings including preparation of agendas, documentation, capturing action points, and tracking follow-up.
. Follow-up on Dep Rep approval requests.
Other Duties:
Perform any other related tasks as required by the supervisor.
Knowledge Management and SharePoint Management:
. Assist in maintaining and regularly updating the Front Office SharePoint, ensuring a well-structured and user-friendly system with up-to-date documents, and key templates. Support the review, standardization, and improvement of templates to enhance consistency and efficiency.
Tracking and Data Management:
. Assist in developing and maintaining practical tracking tools and dashboards for Front Office priorities, based on data consolidated from different sections and units, to support monitoring, follow-up, and informed decision-making.
Office Calendar and Planning Support:
. Assist in maintaining and regularly updating a consolidated office calendar of key events, engagements, in close coordination with Partnerships and Communications to support forward planning and visibility.
Generic Email and Correspondence Coordination:
. In close coordination with the Senior Executive Associate, screen generic UNICEF email, ensure timely triaging and referral to relevant colleagues and ensure appropriate follow-up.
General Administrative and Logistical Coordination:
. Assist in providing administrative and logistical support for meetings, missions, and high-level events, including preparation of venues, catering, and related arrangements. Assist with documentation and translation of materials as needed and contribute to the smooth and efficient functioning of Front Office operations.
Support to Deputy Representative Programme:
. Managing the Deputy Representative’s calendar and scheduling meetings
. Coordinating logistical arrangements, including transportation, travel, field visits.
. Providing secretariat support to key internal meetings including preparation of agendas, documentation, capturing action points, and tracking follow-up.
. Follow-up on Dep Rep approval requests.
Other Duties:
Perform any other related tasks as required by the supervisor.
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.