Project Support and Coordination Associate (LICA 9)

The goal of this function is to provide substantive and administrative support to the coordination and implementation of project activities.

Dili, East Timor

until 31 January 2027, with possibility of extension.

BACKGROUND: The International Trade Centre (ITC) is a joint agency of the United Nations (UN) and the World Trade Organization (WTO). It is the only multilateral agency fully dedicated to supporting the internationalization of micro, small and medium-sized enterprises (SMEs). ITC’s mission is to foster sustainable and inclusive growth and development through trade and international business development. ITC projects and programmes contribute to the global efforts to achieve the UN Global Goals for Sustainable Development and the Aid for Trade Agenda. ITC is implementing the project titled Timor-Leste: “Supporting Regional Integration and Trade” (Project) funded by the European Union (EU). The Project aims to contribute to Timor-Leste’s economic integration and trade in the world and in the Southeast Asian region. This will be achieved through supporting Timor-Leste’s accessions and post-accessions to the World Trade Organisation (WTO), the Association of Southeast Asian Nations (ASEAN), and the European Union-Pacific (EU-P) Economic Partnership Agreement (EPA). In doing so, the Project aims to further develop Timor-Leste’s economy and dynamize the private sector through better integration in the multilateral trading system. While the overall objective of the Project is to contribute to Timor-Leste’s economic integration in the world and in the Southeast Asian region, the specific objective of this Project is to promote economic development and diversification through trade. The Project is implemented under the leadership of the Cabinet of the Vice-Minister for ASEAN Affairs (VMAA). Other main stakeholders within the government are the Cabinet of the Coordinating Minister for Economic Affairs (MCAE) and the Ministry of Commerce and Industry (MCI). In addition, key stakeholders also include the National Parliament, the private sector and civil society. RESPONSIBILITIES: Under the direct supervision of the Programme Officer, DMD/SPTI, the Project Support and Coordination Associate will be responsible for the following duties: • Provide substantive and administrative support to the planning, implementation and evaluation of project initiatives, etc.; monitor and analyzes specific aspects of project initiatives implementation; review relevant documents and reports; identify problems and issues to be addressed and recommends corrective actions; liaise with relevant parties; identify and tracks follow-up actions. • Develop and maintain the Project filing and documentation systems (electronic and hard copy), ensuring systematic storage of project-related records s; • Carry out basic research on selected aspects of the Project, operations and other activities, etc., to include collection, analysis and presentation of basic data, on the Project and related topics or issues, from diverse sources; • Provide administrative and substantive support to Project implementation; serve as focal point for coordination across units. Coordinate with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on key administrative actions such as recruitments, travel arrangements, trainings and study tours, payment authorization, funds disbursement and procurement services; • Contribute to the preparation of various project outputs; draft background papers, analytical notes, sections of reports and studies, minutes of internal and external meetings, inputs to publications and other project related documents • Prepare correspondence and communications related to various aspects of project administration. • Provide administrative and substantive support to consultative and other meetings, conferences, etc., to include, preparation of background documents and presentations, handling logistics, taking minutes of internal and meetings with government counterparts and other stakeholders etc. • Coordinate activities related to budget funding (project preparation and submissions, progress reports, financial statements, etc.) and preparation of related documents/reports; • Undertake translation and editorial review of media releases, reports, event invitations, and other key communication materials between English, Portuguese, and Tetum; • Contribute to the preparation and dissemination of various communications materials, particularly by drafting, translating, scheduling, and posting social media content and related updates (e.g., on Facebook, Instagram, and LinkedIn) and ensure alignment with Project milestones; • Maintain records of media coverage and social media engagement analytics, including storing and recording it in the established system; • Perform other duties as required. Copyright : The personnel has to ensure that s/he has obtained the necessary permissions with regard to intellectual property rights required to perform his/her services under this consultancy contract and for the subsequent dissemination by ITC in any form. Documentary proof is to be submitted to ITC. Should any license fee be due for the use of copyrighted materials of third parties, the Consultant shall request the prior written permission from ITC. S/he has further to ensure to obtain accreditation to event(s), if required.

EDUCATION: Advanced university degree (Master’s degree or equivalent) in business administration, management, economics or a related field. A first-level university degree in combination with additional two (2) years qualifying experience may be accepted in lieu of the advanced university degree. EXPERIENCE: A minimum of two (2) years of relevant experience in project or programme management, administration or related area. Experience experience in working with government, donor, regional and/or international organizations, including the UN. COMPETENCIES: Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or another specialized field. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; can tailor language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Fluency (written and spoken) in Tetum, English and Portuguese.

This contract will be administered on behalf of ITC by UNOPS. This vacancy is open for locally residing nationals of East Timor only. Applicants must be authorized to work in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.