Officer – P01

Duties and responsibilities:

This is an entry-level, professional position designed to provide substantive contribution to a specific project and/or activities in the fulfillment of the mission of the Department of Public Security’ Security and Justice Section and is assigned all or part of the following responsibilities. (NOTE: these responsibilities and expected results are standardized, and are not necessarily performed by all staff members sharing this job title):

• Provide support in the development and strengthening of relations with key institutions and organizations working in the field of the Security and Justice Section’ activities and mission (e.g. projects, cases, initiatives), including but not limited to: the organization and coordination of meetings, conferences, presentations, events and seminars; following-up on the development of joint activities at the local and regional levels, researching information and drafting reports.

• Research and synthesize information, participating in the elaboration of publications documenting the work of the department towards facilitating the systematization of methodologies and conceptual frameworks and their dissemination among scholars, practitioners and other interested parties.

• Support the organization of fact-finding and needs assessment.

• Participate in the formulation and execution of projects, programs, activities and events related to the area of work.

• Support the execution and accounts of assigned activities and projects, processing and following-up on administrative and financial actions, including assisting in hiring human resources, purchasing equipment and supplies, travel arrangements, etc.

• Support and participate in various initiatives in furtherance of the Security and Justice Section’ activities and mission; including, but not limited to, drafting, reviewing and editing for consistency and language, correspondence, reports, proposals and joint proposals, budgets, financial reports, work plans, and documents and publications, researching information, as well as maintaining various databases relating to departmental activities.

• Research and identify potential training seminars and other programs, obtaining information regarding their requirements, operations and procedures, drafting proposals and following-up on such, as appropriate.

• As required, provide support in the planning, fundraising, implementation and evaluation of missions, programs, projects and activities at Headquarters and in the field, e.g. preparing/ ensuring the preparation of documentation and logistical arrangements for personnel traveling from/to country projects and programs.

• Actively engage in the Performance Evaluation System: Provide leadership, guidance, coaching, and motivation to staff by regularly discussing performance and providing feedback; solve interpersonal conflicts; actively support the development and career aspirations of staff; evaluate performance fairly. Also, staff member should establish work expectations with the direct supervisor by defining individual annual objectives.

• Perform other related duties as assigned, including replacing and backstopping for others.

qualifications:

Education & Experience:

Essential: First University Degree in communication, political science, law, international relations, business administration, economics or related field AND 1 year of relevant experience including internship(s) in similar positions at national and/or international level.

Desirable: Experience or knowledge of the OAS mandates and priorities as related to the area of work and/or the dynamics of the Inter-American agenda and system. 

COMPUTER SKILLS:

Essential: Ability to effectively work using Microsoft Office (e.g., Word, Excel, PowerPoint, Outlook, and other applications and software applicable to the area of work, such as Visio, Access, Share Point), and software applicable to the area of work.

Languages:

 

Essential – Proficient in at least two of the four official languages of the OAS (English, Spanish, French and Portuguese), (read, write, and communicate).

Desirable – Working knowledge of other two OAS official languages.

Personal Competencies:Client Orientation, Knowledge Sharing, Teamwork, Interpersonal Skills. Ability to clearly communicate in the languages required for the post.

The GS/OAS embraces equality, diversity and inclusion. Thus, the GS/OAS, in accordance with its rules and regulations, is committed to providing equal opportunities in employment, achieving a diverse staff, and will take into account a wide geographic representation, as well as gender equity and equality, in the selection of candidates.

Please note that the mandatory retirement age for staff members at the General Secretariat of the OAS is 65 years.