National Finance Officer

Job Description

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Resources Management Officer (RMO), in close collaboration with the Regional Office and in close coordination with the Department of Financial and Administrative Management (DFM) at Headquarters (HQ), the Administrative Centres in Manila and Panama City, the National Finance Officer will be responsible and accountable for supporting and coordinating the budgetary and financial functions of the Burundi Country Office (CO) and its Sub-Offices.

Responsibilities

1. Assist with the monitoring and oversight of the financial management for all activities related to the management of all projects including; oversight of financial expenditures and accountability. 

2. Assist with financial analysis and report interpretation of all activities for all projects. Draft Donor Financial reports for review ensuring that all commitments are cleared from the project. 

3. Assist with the preparation and timely submission of implementation plans with required budgets, human resources, and financial progress reports. 

4.  Conduct inancial forecasting during projects implementation phases,  and monitor all commitments of the project  in coordination with Procurement & Logistics Officer. 

5.  Participate in the establishment of a project-level budget monitoring and reporting system, monitor budget expenditures and maintain a proper record of approved project budgets and their revisions. Ensure accuracy of supporting documents. 

6. Respond to queries with respect to financial aspects of the programme, liaise with appointed and external auditors wherever required; 

7. Ensure that vendor, customer and GL accounts are cleared in a timely manner and review all other outstanding financial matters with banks and suppliers. 

8. Undertake quality control checks on the monthly accounts, ensure that all open items including bank reconciliations are cleared in a timely manner and review all other financial matters with banks and vendors throughout the project cycle. 

9. Supervise, train and provide guidance and assistance to Finance Admin Assistants with recommendations and follow-up for changes in internal control system.  Monitor the day to day responsibilities of staff and plan work in the department accordingly. Responsible for the function of SES manager for the staff. 

10. Respond timely to ad hoc requests for information, statistics, cost estimates and budgets. 

11. Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness. 

12. Liaise with PMs and Procurement Officer in organizing and following up on various trainings and purchases for successful implementation of the projects; 

13.  Review and process payments ensuring accuracy and compliance with financial rules.  Create and maintain files for all relevant documents (vouchers, invoices); 

14. Liaise with the Admin & Finance Officer and HR Unit to ensure that salaries for staff and consultants are correctly allocated to projects and consistent with IOM’s projectization criteria.

15.  Monitor the settlement of travel claims to accurately follow DSA rate, exchange rate and IOM Regulations, with supporting documentation;

16.  Contribute to capacity building of newly on-board Implementing Partners (IPs) and IPs which are working with IOM on policy procedural compliance to ensure accountability and transparency in use of funds;

17. Maintain inventory / book keeping of records of projects deliverables, documents, files, equipment and materials;

18. In coordination with the Resource Management Officer (RMO) and Admin & Finance Officer liaise with IOM-HQ Geneva, MAC, PAC Brussels, Regional Offices Nairobi and Cairo and other IOM missions to coordinate financial responsibilities for the project.

19. Perform any other duties as may be assigned. 

Qualifications

• University degree in Accounting and Finance, Administration or equivalent

• Minimum of two years of professional working experience in the area of Accounting and Finance

•  Relevant professional experience managing staff;

• Knowledge of IOM or UN accounting systems, software and procedures.

• Experience in Business Administration, Office Management, Human Resources or other related fields will be an asset

• Knowledge of International Public Sector Accounting Standards (IPSAS);

• Knowledge of IOM/UN accounting system, software and procedures, Common System regulations, policies and procedures are a distinct advantage;

• Familiarity with financial oversight and public administration is an advantage; and,Sound judgment, ability to extract, interpret, analyse and format data and make decision rapidly to resolve operational problems. 

• Knowledge of MS Office products and good computer literacy skills are required.

Required Skills

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