Programme Associate (CP management) SC-6

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

📌 Type of Contract: Service Contract

➡️ Unit / Division: CP Management Unit / WFP Ukraine

📍 Duty Station: Kyiv

➡️ Duration: 12 months (renewable)

🇺🇦 The position is only open to Ukrainian nationals or residents of Ukraine, with a legal work permit.

What will you do in this position? 

You will be responsible for the provision of support to policy and programme activities that effectively meet NGO partnerships management. Programme Associate will manage activities aimed at ensuring that WFP remains compliant with its policies and guidelines in engaging its cooperating partners. These activities include implementing due diligence activities, analyzing budgets from the cooperating partners (CP) and expenditure trends, WFP’s business processes, capacity building and strengthening of the CPs and WFP staff.

Why work with WFP Ukraine? 

The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world who depend on its food supplies. The war has caused immense suffering for civilians, displaced families, and disrupted supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe, and almost 3.6 million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south of Ukraine do not have reliable access to nutritious food.

WFP uses a combination of food and cash assistance to support communities affected by the war. This includes working with local partners to distribute food boxes in areas near the frontline and providing cash transfers in locations where people have access to banks and markets to buy food. Since March 2022, WFP has distributed food and cash assistance equivalent to 3.7 billion meals to people displaced and affected by the war.

At WFP Ukraine, we offer a wide range of benefits and entitlements and favorable working conditions for Service Contract holders. Some of them are:

✅ Competitive salaries per job level

✅ Pension contribution added to net salary

✅ Medical insurance with the possibility to enroll eligible dependents

✅ Applicable danger pay (revised on quarterly basis)

✅ Annual leave - 30 days per year

✅ 18 weeks of parental leave for birth mothers and 4 weeks of parental leave for non-birth parent

✅ 1 day per week remote working option within the duty station (subject to conditions)

✅ Accessible premises & reasonable accommodation

✅ Learning & development opportunities

How can you make a difference?

In this position, you will have to:  

• Preparation of drafts Field Level Agreements between WFP and NGO-partners;

• Provide up-to-date tracking of the utilization of budget against planned targets, and advise on any observed discrepancies and implications;

• Support NGO Partner invoice-claim and payment process; ensuring timely review, verification and processing of invoices, including distribution reports by all relevant team members as per the established standard operating procedures (SOP)

• Support capacity assessments for partners (NGO, government, civil societies etc) to establish gaps and support the development and implementation of capacity-building activities/training;

• Ensure that the partner payment status is produced and circulated to Management on a monthly basis and feedback provided to partners on a timely basis as per the SOPs;

• Assist in maintaining an up-to-date “FLA Tracking Sheet” and share with Programme Policy Officer on a weekly basis, provide status of signed versus unsigned, commitments (Purchase Orders), expenditures (SES) and payments, creates SOAs, PODAs, SESes if requested;

• Ensure that the FLA filing system captures all updates, in liaison/consultation with M&E and that the Master list of partners captures all updates;

• Collects information for briefings on partnerships, FLA for programme briefings, talking points, and reports as required; prepares NFRs and other docs for CPC and TRAC

• Review, troubleshoot and follow up with NGO partners on all contractual and reporting obligations, including monitoring and evaluation, and advise Programme Policy officer on the need to escalate follow up;

• Assist to Programme Policy officer on FLA budget implementation monitoring and tracking including bilateral meetings with NGO partners and field oversight visits.

• Support Programme unit with additional tasks, as required by Programme Policy Office.
   

To join us in saving lives, changing lives, you will have:

Education: Completion of secondary school education. A post-secondary certificate in Social Science, Economics, Finance, Public Administration, Governance & Public Policy, International Relations, or development studies

Experience: Six or more years of progressively responsible relevant work experience in general administrative work, programme support, partnerships, project administration, finance, or related fields. Post-secondary education can compensate for some years of experience. For example, you will be considered as eligible if you have:

• Three (3) years of work experience in combination with a Master’s Degree;

• Four (4) years of work experience in combination with a Bachelor’s Degree.

Knowledge & Skills:

• Proficiency in MS Office packages, especially word processing and spreadsheet.

• Familiarity with contractual documents and agreements (e.g. FLAs, MOUs, grants, or similar partnership agreements) or strong willingness to learn

• Ability to analyse and interpret programmatic and financial data

• Good communication skills to provide specialized business support services to a wide range of individuals within WFP and externally

• Ability to build relationships with a variety of individuals across functions; and

• Experience in coordinating the work of others and self, training, and supporting others

Language: Fluency (level C) in both in English and Ukrainian languages.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.