Travel Support Assistant

In Afghanistan, UN Women works in four thematic areas i.e., Governance and Participation, Ending Violence Against Women, Women Economic Empowerment, and Women Peace and Security (WPS). On Women Peace and Security, UN Women is catalysing the UN system and supporting Afghanistan to deliver on the women, peace and security agenda and enhanced capacities and opportunities for gender equality advocates to participate in peace processes at all levels. UN Women ACO assists the Government of Afghanistan to implement their commitments on women, peace and security and more women and civil society organizations and those actors with gender equality agendas, influence peace, and security processes. UN Women’s priority outcomes for WPS in Afghanistan are the following: (i) supporting an enabling environment for the implementation of WPS commitments; (ii) ensuring that women are represented and meaningfully participate in all peace and security, peacebuilding and recovery processes, including formal and informal peace negotiations processes; and (iii) supporting gender-responsive security sector and justice reforms. Under the overall guidance from the Country Representative and Deputy Representative, the WPS Analyst will report directly to the Head of WPS Thematic Area and will support engagement with civil society, as well as with government counterparts and support coordinating, and monitoring of UN Women interventions implemented through civil society organizations and selected government institutions.

Afghanistan is one of the world’s most complex emergencies, and the world’s largest humanitarian crisis. Afghan people are grappling with the impact of conflict, poverty, economic decline, and natural disasters. In this context, Afghan women and girls face unique vulnerabilities and require urgent support as gender inequality is interwoven with conflict dynamics and humanitarian needs. The consultant will be reporting to Title, and will be supported by Title, who will be the point of contact on the contract and payment issues.
The Travel Support Assistant will work under the direct supervision of the Procurement and Administration Specialist and will have daily contact with the Programme managers and with functional units at the Country Office.

- Closely work with the programme teams to facilitate the preparations and implementation of field activities, events, assessments, and support if needed admin/finance, procurement and mission travels to the field.
- Ensuring events and meetings are properly scheduled and organized.
- The Travel Support Assistant is responsible for on-the-ground preparations of activities for the implementation of the programme activities, events, and communications.
- Support the production of any material needed for information purposes, such as reports, articles for the web, brochures, films, etc.
- Report on daily basis activity progress.
- Provide timely data collection for reporting purpose;
- Participate in relevant trainings and workshops as required;
- Support in the preparation of procurement plans;
- Review procurement requests, ensure the compliance and support Admin Team to initiate procurement procedures for office and projects equipment, supplies and services, as necessary.
- Perform Buyer role in Quantum, prepare/close Purchase Orders (POs) and contracts in and outside Quantum;
- Organize local travel including purchase of tickets, Daily Subsistence Allowance (DSA) calculation;
- Monitor and order stationary, office supplies, and business cards.
- Ensure supplies ordered are in line with sustainability and recycling policies of UN Greening the Blue;
- Submit requests for stationary including business cards and ad hoc items as needed by personnel;
- Any other duties that may be requested.