Program Manager (Emergency Coordinator) (PRD) (UG)

Job Description

Introduction
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. 

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at  IOM workplace culture | International Organization for Migration

For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. Candidates from the following non-represented member-states: 
Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu

Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.

Organizational Context and Scope

Under the direct supervision of the Chief of Mission, the Program Manager (Emergency Coordinator) will be responsible and accountable for coordination of IOM’s operations in response to humanitarian challenges for the United Nations Office for the Coordination of Humanitarian Affairs (OCHA) project in the Country Office.

Responsibilities

1. Coordinate and monitor the implementation of all operational and administrative aspects of emergency related projects ensuring effectiveness, coherence, integrity and the application of the organization’s policies and procedures.
2. Work in close collaboration with the COM to ensure that all the components of the emergency response and the regular recovery and development activities operate in a coherent and mutually supportive manner.
3. Ensure adequate IOM’s Response Preparedness by:
   •    Improving coordination in the response preparedness capacity of programmes;
   •    Verifying and facilitating alignment of programmatic response preparedness with inter-sector common planning frameworks; and,
   •    Coordinating the implementation of the preparedness efforts envisaged by IOM at different sectors.
4. Keep abreast of humanitarian policies, international standards and best practices relating to the emergency field; recommend how cross cutting issues including gender, age, education, disability, environment and protection can be better incorporated for further enhancement of the cross-border humanitarian response.
5. Ensure timely preparation and submission of all emergency project reports according to IOM and donor formats as required. Coordinate preparation of regular updates, project summaries, lessons learnt, press releases and other relevant materials.
6. Guide and supervise staff responsible for the implementation of emergency projects. Coordinate training to staff on emergency response to promote a common understanding and knowledge of ways and means to strengthen the humanitarian response. 
7. Identify new opportunities for emergency response and participate in the development of emergency project proposals in coordination with Resources Management Unit, Department of Operations and Emergency (DOE), the Regional Office and Program/Project Managers.  
8. Ensure the provision of timely, accurate, standardized and adequate information to all relevant stakeholders regarding movements, new displacements, mobility trends, and conditions in return/relocation areas paying special attention to the situation of vulnerable groups. Liaise with donor representatives and periodically brief them on current and planned programs in order to mobilize necessary financial support. 
9. Participate actively in various fora, including inter-agency coordination groups, and meetings with governmental authorities, non-governmental organizations, donors and other stakeholders. 
10. Undertake duty travel relating to need assessments, emergency project monitoring, liaison with counterparts, problem solving, and new project development, as required.
11. Perform such other duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

• Master’s degree in International Relations, Political Science, Business or Public Administration or a related field from an accredited academic institution with five years of relevant professional experience; or, 
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in fields related to IOM emergency programming including emergency coordination, NFI/shelter, CCCM, DTM, protection, transition & recovery, or preparedness and response;
• Practical experience in project management, including administrative and financial management, procurement and HR procedures, and internal control procedures; and,
• Experience working in an emergency context and ability to liaise with government officials, donors, UN personnel, NGOs, and other stakeholders.

Skills

• Sound judgment, ability to extract, interpret, analyse and format data and make decision rapidly to resolve operational problems; 
• Ability to work with minimum supervision;
• Capacity to work effectively in high-pressure, rapidly changing environments; and,
• Solid computer skills, including proficiency in MS Office package (Excel, PowerPoint, Outlook).

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in Spanish and English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, and Russian) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

The incumbent is expected to demonstrate the following values and competencies:

Values - All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies - Behavioural indicators – N/A

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies - Behavioural indicators – N/A

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. 

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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