Expedited SVN Senior Area Coordination Associate

Job Description

Under the overall supervision of the Chief of Mission and Deputy Chief of Mission, and the direct supervision of the Sub Offices Coordinator and with programmatic support from the Programme Managers (Humanitrain, Recovy and Development), the incumbent will be responsible for supporting and coordinating programme functions in Kyiv, Chernihiv, Zhytomyr, Cherkasy and Sumy oblasts and programmatic elements, including engagement with external partners, in support of activities implemented by IOM  within the area of responsibility.  

Responsibilities

1. Maintain and support coordination efforts with local government, donors, and partners, by participating in relevant events and gatherings and regularly consulting and meeting with local government entities and other local stakeholders; provide feedback to project teams and on the results. 

2. Participate in local coordination group meetings with partners and government officials, together with IOM Programme teams as appropriate; obtain necessary clearances and follow-up on administrative actions in the area of responsibility. 

3. Support the facilitation and coordination of field visits, including donor visits, as required. 

4. Conduct regular field visits to project sites to maintain up-to-date contextual awareness of the operating environment.

5. Flag and bring to the attention of the Sub Offices Coordinator and project managers possible delays, any non-complaince, corrective measures or challenges regarding implementation.

6. Assist in field assessments and monitoring missions and propose adjustments as necessary. 

7. Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate programme and support units. 

8. Support Sub Offices Coordinator and the project managers by drafting inputs and providing information for the preparation of reports, outreach materials, situation reports, media outreach and after-action collation. 

9. Coordinate the scheduling of duty-related travel, and assist in organising high-level meetings; prepare and finalise agendas and invitations, verify that relevant documentation is produced and distributed, record meeting notes and minutes, and monitor follow-up actions as required.

10. Support the implementation of safety and security procedures related to the protection of IOM staff, assets, and operations; support the dissemination of relevant security information in coordination with the Field Security Officer.

11. Monitor the implementation of IOM’s policies and procedures regarding emergency response and post-crisis management, including prevention of sexual exploitation and abuse, zero tolerance for corruption, and promotion of a respectful work environment. 

12. Perform such other duties as may be assigned.

Qualifications

EDUCATION

• High school diploma or equivalent with at least six years of relevant experience; or,

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience.

EXPERIENCE

• Experience in humanitarian coordination, liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations; 

• Experience working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups;

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

SKILLS

• Knowledge of humanitarian and recovery activities and socio-political and geographical context of Ukraine;

• Proven team work and coordination skills;

• Solid knowledge in programme planning and implementation;

• Ability to understand, develop and implement administrative and financial control procedures;

• Proven drafting, writing, and reporting skills; confident user of the Microsoft Office Suite.

Languages

For this position, fluency in English and Ukrainian is required.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioral indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Only shortlisted candidates will be contacted.

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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