CFA2026/002 Monitoring & Evaluation Assistant

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), UN Volunteers with at least twelve (12) months of continuous service in IOM, and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Organizational Context and Scope

Under the direct supervision of the Project Development and Reporting Office and secondary supervision of the Project Manager (OCHA) the successful candidate will be responsible to carry out the below activities as the Monitoring and Evaluation Assistant.

Responsibilities

1. Support in the design, development and implementation of the Monitoring and Evaluation (M&E) activities of the Program not limited to results matrix, work plans and monitoring of compliance with indicators. 
2. Assist in the design and development of new M&E tools. Ex: dashboard & other innovative templates.
3. Support new project development and upscaling of existing projects.
4. Keeping in mind the deadlines for reporting, timely collect data - guaranteeing IOM data protection principles – in liaison with the different project staff, using various methodologies and tools including surveys, interviews, focus groups, among others.
5. In coordination with the program team, compile and analyze periodic donor reports in line with the M&E plans and agreed reporting schedules.
6. Update the results matrix of all the programs in line with the agreed times and update the calendar with the reporting times of the Programs.
7. Carry out visits and / or monitoring calls to the beneficiaries within the terms established in the programs and cases in which it is required.
8. Assist in the adaptive learning and community response and feedback activities across all project activities.
9. Develop a clear and innovative presentations of the Program data (power point presentations, information sheets).
10. In coordination with the Communication unit, document the process and activities of on-going projects such as capturing case stories for donor reports, website, SitReps and newsletters based on M&E activities in the project sites.
11. Liaise with the Communications team and the Finance Officer to ensure adherence to the visibility guidelines and compliance to all donor specific requirements.
12. Support the programme team in planning and organizing meetings, workshops, events, dialogues and/or consultations.
13. Train and provide capacity building support to project staff and implementing partners staff on M&E, reporting and adaptive learning.
14. Serve as primary contact of the projects on all data management matters.
15. Maintain timely updated and organized results and progress matrix of all the program's indicators.
16. Contribute to the analysis and reporting of all the Program’s progress, as well as the identification of good practices and lessons learned.
17. Support the internal and / or external evaluations of the Program.
18. Educate on the use of IOM specific tools such as PRIMA and MIMOSA
19. Develop administrative tasks assigned to him.
20. Perform other related duties as assigned.

Qualifications

Required Qualifications and Experience

Education

• •School diploma with four years of relevant experience; or,
  •Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience, preferably in Monitoring and Evaluation or similar roles.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• •Good management of data processing programs: Excel, Word, Power Point, Access, as well as other programs from the Office suite or other systems.
  •Experience with statistical, database, and design software (eg, STATA, SPSS, Access, Publisher, and / or InDesign) will be an asset.
  •Knowledge of the M&E requirements of the UN, and other donors will be an advantage.
  •Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
  •Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
  •Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• Knowledge of the broad range of migration related subject areas dealt with by the Organization
• High degree of judgment and initiative; ability to work with a high degree of independence within assigned areas.
• Knowledge of UN and bilateral donor programming
• Excellent communication, analytical and interpersonal skills

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

IOM’s official languages are English, French, and Spanish.
REQUIRED
For this position, fluency in Spanish is required and working knowledge of English (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (applicable only if with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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