Field Site Assistant - Sjenica

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), UN Volunteers with at least twelve (12) months of continuous service in IOM, and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Organizational Context and Scope

Under the overall supervision of the Chief of Mission and direct supervision of Project Coordinator/Legal Focal Point and in close coordination with Reconstruction Coordinator the incumbent will be responsible for closely monitor and control the technical process of reconstruction/refurbishment works on improvement of accommodation conditions and services at the Asylum Center in Sjenica. In particular the incumbent will be responsible and accountable for the following tasks:

Responsibilities

1. Daily control and closely monitoring of the technical process flow of works in accordance with the contracted time-schedule, as well as the quality and quantity control of supplied materials on the field sites.

2. Oversee a detailed reconstruction/refurbishment works delivered by the assigned construction company

3. Control and closely monitor the work of successful tenderer(s) on reconstruction/refurbishment works.

4. Monitor project site, repair specifications, logistics and administration of technical resources to meet project obligations.

5. Monitor and analyze project process and product, specifically aimed at increasing effectiveness and ensuring appropriate action.

6. Maintain project level quality control checks and respective written records throughout the reconstruction process.

7. Lead regular coordination meetings with on-site reconstruction/refurbishment staff. 

8. Review constantly IOM's reconstruction processes and recommend to the Reconstruction Supervisor solutions for improving these processes, as well as quality aspects and timelines of reconstruction.

9. Coordinate with Project Coordinator and Reconstruction Supervisor on overall construction statistics, reconstruction/refurbishment progress, and other required reporting elements.

10. Assist with project monitoring and quality control of reconstruction/refurbishment, and propose further improvements in the applied methodologies.

11. Represent IOM in technical meetings with external counterparts, including donors, UN agencies, NGOs and local government bodies as requested.

12. Undertake duty travel to other locations of the implementation of Project.

13. Performs any other duties as assigned by the Head of Office.

Qualifications

Required Qualifications and Experience

Education

• University degree in Architectural or Civil Engineering

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• 5 years previous experience in the field of performance of reconstruction / refurbishment works on construction sites

• Holder one of the licenses No. 400, 410

• Experience in liaising with governmental authorities and local communities, as well as national and international institutions

Skills

• Ability to draft clearly and concisely

• Good  level of computer literacy

• Ability to supervise staff and coordinate administrative activities

• Excellent communication and negotiation skills

• Personal commitment, efficiency, flexibility, drive for results, respect for diversity, creative thinking

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in Serbian and English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (applicable only if with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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