Project Procurement and Finance Officer, Kiwa Local Projects Component A
The Project Procurement & Finance Officer will lead the financial, procurement, and travel management for the KIWA Project, ensuring compliance, efficiency, and alignment with IUCN’s standards and donor expectations
This Procurement & Finance Officer reports to the Kiwa Project Coordinator with matrix reporting to the ORO Regional Finance Manager.
2. SPECIFIC DUTIES:
2.1 Procurement
• Oversee all procurement activities for the Kiwa Project in compliance with IUCN Global, ORO procurement policies and AFD procurement guidelines.
• Provide support and technical assistance to Kiwa on-grantees in the development and updating of their procurement plans.
• Assume overall responsibility for updating and maintaining the IUCN Kiwa procurement plan.
• Ensure that all necessary AFD no-objection requests are submitted in a timely manner during the procurement process for ORO and all on-grantees.
• Lead the Kiwa Project's Procurement Committee, organizing meetings, and ensuring documentation and follow-through on decisions.
• Negotiate contracts and maintain relationships with suppliers while seeking continual improvement in procurement practices for Kiwa.
• Implement, monitor and update the Kiwa procurement plans that align with AFD and IUCN guidelines specific to the Kiwa project.
• Provide guidance and training to Kiwa project staff and partners on procurement policies and procedures.
• Ensure AFD Statements of Integrity are signed by all vendors including those engaged by on-grantees.
2.2 Finance
• Support the recording, classifying, and summarising of financial transactions for the Kiwa Project (ORO and all the on-grantees involved) in accordance with international accounting standards and IUCN policy.
• Support timely and accurate financial reporting to stakeholders involved in the Kiwa Project, including project managers, donors, ORO, and IUCN HQ.
• Support timely review and validation of financial reporting of on grantees involved in the Kiwa Project.
• Support timely the disbursement process to on grantees involved in the Kiwa project.
Ensure the reconciliation and archiving of the supporting documents of all financial reports (ORO and on-grantees).
• Support external and internal audits as required.
Track the registration and disposal of fixed assets within the Kiwa project according to IUCN policies.
• Support the collection and review of payment-related documents and expenditure justifications, prepare payment files, and support the fulfilment of conditions precedent for donor drawdown requests.
2.3 Travel
• Coordinate and manage all travel logistics for the Kiwa project in compliance with IUCN travel policies, including arranging travel, accommodations, and managing travel expenses.
• Maintain travel records, process travel claims, and ensure all travel-related documentation for the Kiwa Project is accurate and complete.
2.4 Administrative Support
• Provide logistical support for Kiwa project workshops, meetings, and special events when required.
• Assist in the administration of the Kiwa project, particularly in matters concerning finance and procurement.
• Ensure the reconciliation of the finance reports of on grantees and assist the preparation of the semi-annual and annual report to donors
• Ensure the regular updating and monitoring of the Kiwa operations and procedures manual.
• Support Kiwa project audits, including the preparation of TORs, bid evaluation, monitoring, proofreading, and quality control of deliverables.
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
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