Head of Office

Job Description

Under the direct supervision of the Sub-Regional Director, and in close coordination with relevant units at the Sub-Regional and Regional Office, the incumbent will be responsible and accountable for the activities of IOM Lithuania, including day to day management and implementation of relevant programme activities, donor liaison, and staff management. 

The Head of Office is responsible for liaison with the Government regarding the full range of IOM activities and keeping the Sub-Regional Office (SRO) and Headquarters (HQ) Units informed of relevant government concerns, emergencies, and programmatic developments. 

The incumbent is responsible and accountable for developing and promoting IOM's strategy and programming within the overall regional framework. 

In particular, the incumbent will:

Responsibilities

1. Maintain liaison with governmental authorities and diplomatic missions, UN agencies, international, regional and non-governmental organizations as well as voluntary agencies, airlines and public media.

2. Promote the full range of IOM programmes and services in Lithuania and keep the Subregional Office informed of relevant country specific concerns and programmatic developments.

3. Identify  programmatic opportunities, develop projects and fundraising strategies.

4. Plan, organize, implement and coordinate all aspects of projects implemented in IOM Lithuania, in close coordination with the donors and other stakeholders. 

5. Ensure that proper monitoring and backstopping mechanisms are in place, including the required internal evaluations of the projects under implementation, and to ensure compliance with all reporting obligations. 

6. Coordinate the collection, updating and storage of relevant data on project implementation. Prepare statistical analysis, narrative and progress reports, including advising the Sub-Regional Director on recommendations to present to donors and implementing partners.

7. Ensure regular consultation, liaison and organization of meetings with IOM’s implementing partners in matters arising from the implementation of project activities. 

8. Undertake duty trips as necessary for monitoring, coordination and liaison; to attend relevant meetings, conferences, etc. 

9. Manage personnel, budgetary and financial matters related to the projects implemented at IOM Lithuania and together with other project staff in IOM Lithuania; coordinate on the oversight/management aspects of the IOM Lithuania Office.

10. Contribute to the advancement of Sub-Regional and Regional priorities.

11. Perform such other duties as may be assigned.

Qualifications

Education

• Master’s degree in Political or Social Sciences, International Relations, Business Administration, Law or a related field from an accredited academic institution; or,

• University degree in the above fields with two years of relevant professional experience.

Experience 

• Experience in humanitarian programmes for migrants and capacity-building activities;

• Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions; 

• Experience in project management/development;

• Familiarity with financial and business administration; and,

• Knowledge of the country.

• Familiarity with financial and business administration;

• Sound and proven understanding of internal and international migration issues in Country and related issues; and,

• Knowledge of the Region is an advantage.
  
  Languages

• All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
  For this position, fluency in Latvian and English is required (oral and written).
  Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

• Required Competencies

• Values 

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results:produces and delivers quality results in a service-oriented and timely manner;is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

• Managerial Competencies[1] – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others and building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

• Please refer to the IOM Competency Framework for more information on the level of competencies required: https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

• Other

1. .Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for Latvia at the time of the application will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
7. IOM only accepts duly completed applications in English submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
   For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info