Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

This is an expedited recruitment process, open for applications from internal and internal-equivalent candidates only. 

Organizational Context and Scope

Under the overall supervision of the Resources Management Officer (RMO) and direct supervision of Human Resources Officer (HRO), and in close collaboration with the Regional Office (RO), Department of Human Resources (DHR), and Administrative Centres, the Human Resources Officer will be responsible for coordinating the Human Resources (HR) functions of the Country Office (CO) including its Sub-Offices.

Responsibilities

1. Coordinate and monitor the Human Resources Management functions in the office in accordance with the organization’s regulations, instructions, policies, procedures and practices and in light of operational activities of the office.

2. Verify all Human Resources processes and actions for conformity with relevant IOM policies and procedures. Ensure that Human Resources processes and procedures remain consistent with relevant IOM policies and procedures.

3. Assist in setting up and implementing effective administrative procedures and internal controls; review audit recommendations on Human Resources matters and coordinate and implement them.

4. Participate in evaluating and planning staffing needs; coordinate national and international recruitment processes in an effective, efficient and transparent manner.

5. Monitor effective administration of the organizational HR system; oversee and validate recorded data and carry out assigned roles accurately and timely.  

6. Monitor and facilitate the timely implementation of the performance management system; encourage and guide staff and managers for completion of the process within the deadlines.

7. Participate in the analysis of staff training and development needs and suggest areas for improvement in collaboration with management and relevant units at HQ.  

8. Provide verbal and written explanations to all staff on staffing, recruitment, entitlements, leave administration and other Human Resources matters.

9. Work with supervisors on the interpretation and application of Human Resources policies and instructions.  

10. Coordinate the preparation of reports pertaining to personnel administration; draft sections of special reports and participate in Human Resources projects as requested.

11. Reinforce the standard of conduct and a respectful working environment. Promote commitment to maintaining mutual respect, safety and tolerance in the workplace.

12. Coordinate extensively with the Regional Office, Administrative Centers, and the Department of HR on a range of different Human Resources issues and initiatives.

13. Attend external meetings when required and brief management accordingly.

14. Guide, train and supervise the work of the Human Resources Unit staff.

15. Perform other related duties as assigned.
 

Qualifications

Required Qualifications and Experience

Education

  • Master’s degree in Human Resources, Business Administration, Psychology or a related field from an accredited academic institution; or
  • University degree in the above fields with two years of relevant professional experience. 

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

  • Experience coordinating HR functions, including recruitment, staffing, and personnel administration;
  • Experience ensuring compliance with HR policies, procedures, and internal controls;
  • Experience managing HR systems and maintaining accurate personnel data and reports; and,
  • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 
     

Skills

  • Strong communication and interpersonal skills with a client-oriented approach;
  • Attention to detail and ability to organize paperwork in a methodical way;
  • Discretion, professionalism, and a client-oriented approach; patient and willing to learn; and,
  • Proficient in Microsoft Office applications (e.g. Word, Excel, PowerPoint, E-mail, Outlook); experience with Oracle is a distinct advantage.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and French is required (oral and written).

Working knowledge of another official UN language (Arabic, Chinese, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

This vacancy is only open to current and former IOM staff members who were separated in the last 12 months due to the structural adjustment process.

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Fixed-term (1 year with possibility of extension)
Initial Contract Duration: 12 months with possibility of extension
Org Type: Country Office
Vacancy Type: Vacancy Notice
Recruiting Type: Professional
Grade: P-1
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.