Aden Senior Finance Associate (Budget and Reporting) G7

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Chief of Mission (CoM) and the HRMO in Yemen, and direct supervision of the Finance Officer and, in collaboration with relevant units at Headquarters and the Administrative Centres, the incumbent will support the financial management and budget monitoring functions in the Aden Office.

Responsibilities

1. Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff, particularly in relation to budget preparation and project financial monitoring.

2. Review and follow up on the monthly and long term projectization of staff and office costs coverage for all IOM Offices in Yemen, in coordination with the Finance Officer and all the relevant units.

3. Manage the monthly projectization for the support staff, in close coordination with the Finance Officer and complete the allocation of staff and common office costs in PULSE.

4. Contribute to the preparation and revision of project budget proposals alongside Project Managers and the Finance Officer.

5. Draft donor financial reports for projects in accordance with IOM regulations and established procedures, in close coordination with the finance officer, as well as relevant units in HQs or Manila.

6. Respond to queries as appropriate with respect to financial aspects of the projects, liaise with external auditors wherever required.

7. Provides specialized support in the financial management for Project Activities in Yemen Country Office including tracking financial expenditure and accountability, bring any material discrepancies to the attention of the Finance officer, Head of RMU and Project Manager (PM) and suggest necessary adjustments.

8. Contribute to financial forecasting during project implementation phases and monitor all commitments of the project.

9. Prepare annual budget submissions and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses.

10. Monitor compliance with financial policies, procedures, rules and regulations.

11. Provide regular and ad hoc financial information to support informed financial decision making.

12. Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation.

13. Perform periodic reviews and coordinate with the Supply Chain Unit (SCU) for the clean-up of outstanding commitments.

14. Perform other related duties as required.

Qualifications

Required Qualifications and Experience

Education

• High school diploma with seven years of relevant experience; or,

• Bachelor’s degree in Business Administration, Accounting, Finances, or related field from an accredited academic institution with five years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in budget preparation, financial monitoring, and donor reporting in a projectized environment.

• Experience coordinating workflows in a financial or administrative function.

• Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage.

Skills

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage.

• Strong analytical skills with attention to detail and ability to organize financial information systematically.

• Discreet, detail and client-oriented, patient and willingness to learn new things.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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