HR Assistant

The Asia Pacific Regional Office, based in Bangkok, Thailand, provides strategic leadership and oversight for UNOPS operations across 17 countries, ensuring high performance, operational excellence, and alignment with organizational goals. Operations currently span Afghanistan, Bangladesh, Cambodia, China, India, Indonesia, Lao PDR, Myanmar, Nepal, Papua New Guinea, Pakistan, the Philippines, Sri Lanka, Thailand, Vietnam, and the Pacific Islands. Across these countries, we work closely with key stakeholders to strengthen partnerships and maximize impact through five main operating units: Afghanistan (AFCO), Myanmar (MMCO), South Asia Multi-Country Office (SAMCO), East Asia and Pacific Multi-Country Office (EAPMCO), and the Asia Regional Health Cluster (ARHC). Through these entities, we provide agile, client-focused service delivery across diverse sectors - including infrastructure, health, procurement, and project management - supporting the implementation of sustainable development solutions across the region.

The South Asia Multi-Country Office (SAMCO) supports UNOPS operations across six countries: Bangladesh, India, the Maldives, Nepal, Pakistan, and Sri Lanka. SAMCO delivers a broad range of services and technical expertise in climate change, water, sanitation and hygiene (WASH), infrastructure, procurement, human resource management, and fund management. Each country office is staffed with local technical experts and maintains strong partnerships with national governments, ensuring context-specific solutions and effective project implementation.

*IMPORTANT*

-This vacancy is for the HR Assistant (Maternity Leave Cover) role.

-The duration is for a 6 months period.

The HR Assistant performs assigned tasks across the broad array of HR service lines provided to Office personnel. The incumbent is responsible for the information with internal clients and ensures consistent HR service delivery.

HR Service Implementation

• Review recruitment requests for international consultants, ensuring completeness, accuracy, and compliance with recruitment policies and procedures. Track request status and proactively follow up to support timely processing.
• Draft and prepare Offers of Appointment/Assignment and supporting documentation for the signature of designated officials.
• Monitor each stage of the recruitment process, identifying delays or issues for prompt escalation to the HR Lead.
• Guide clients and partners on the interpretation and application of recruitment policies and procedures. Maintain and update recruitment systems to support accurate data entry and statistical reporting.
• Address HR-related queries from personnel, including employment and recruitment status inquiries.
• Prepare and submit visa and permit applications in coordination with the United Nations.
• Input and extract data from HR information systems (HRIS) to support personnel processes.
• Verify HR-related claims and benefits for accuracy and alignment with applicable personnel rules and regulations.
• Support the HR Lead in monitoring contract statuses and preparing contract renewals, within-grade increment schedules, and personnel action forms (PAFs) in a timely manner.
• Maintain attendance registers, leave records, Duty Station Allowance (DSA) forms, and other relevant reports.
• Ensure all personnel files are up to date and contain complete documentation.
• Search, retrieve and compile HR statistical data for internal use and reporting.
• Collect and maintain updated information on training opportunities, including schedules, curricula, and associated costs across providers.

Knowledge Building and Sharing

• Actively participate in HR-related training and capacity-building initiatives for personnel.
• Contribute to knowledge networks and Communities of Practice (CoPs)

Required

• Secondary school (or equivalent) with 4 years of relevant experience OR
• Bachelor’s degree (or equivalent) in any discipline with 0 years of relevant experience is required.

Desired

• A globally or nationally recognized professional certificate in Human Resource Management (HRM) is desired.

Required

• Relevant experience is work in any area of Human Resource Management (HRM). 
• Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems are required.

Desired

• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience in development or humanitarian contexts is desired.

• Please note that UNOPS does not accept unsolicited resumes. 
• Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
• Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered. 
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments. 
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 
• UNOPS evaluates all applications based on the skills, qualifications and experience requirements outlined in the vacancy announcement. We are committed to considering all candidates in a fair and transparent manner, and we value diverse perspectives and experiences, including those of women, indigenous and racialized communities, individuals with diverse gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 
• For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here. 
• For more details about the contract types, please click here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. 
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.