Job Description

The conflict in Ukraine has led to the overspill of over a million forcibly displaced persons to Poland. As migratory flows continue unabated, IOM is boosting its capacity in Poland to provide multi-sectoral assistance to respond to urgent emerging humanitarian needs in a dynamic context. 

Under overall supervision of Field Coordinator, and the direct supervision of Field Protection Coordinator, the successful candidate will provide support in the implementation of protection activities in the assigned site(s) in close coordination with other protection partners, stakeholders, and authorities. Staff members in field-based positions might be required to be mobile.

Responsibilities

  1. Assist in the implementation and monitoring of project activities. 

  2. Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
  3. Assist in Drafting status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
  4. Assist in Drafting correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
  5. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions; 
  6. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. 
  7. Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
  8. Assist in Providing  guidance/training to new/junior staff.
  9. Perform other related duties as assigned.

  10. Conduct vulnerability assessments with migrants and refugees and provide comprehensive case management to the most vulnerable persons coordinating   access to rights and services.

  11. Provide migrants and refugees with information and contribute to the development of leaflets, and outreach messaging for the  correct dissemination of information.

  12. Organize information meetings and other community awareness raising sessions for beneficiaries.

  13. Contribute to protection services mapping and work on protection referral pathways.

  14. Cooperate and navigate work with internal units like MHPSS, Basic Needs and LMI.

  15. Draft correspondence on protection issues, briefing notes, graphics, statistical tables, and other forms of documentation.

  16. Report on situation and specific protection needs of people at the reception centers and other spots within assigned site(s).

  17. Participate in meetings and conferences; maintain effective coordination with shelters’ coordinators, local authorities, partners, intergovernmental and non-governmental organizations and other stakeholders relevant to assignment.

  18. Actively participate in meetings with protection and case management actors to discuss case management and collect feedback on existing risks, challenges, and gaps in service provision for protection cases.

  19. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.

  20. Implement measures to ensure confidentiality when handling personal information and data of migrants and refugees.

  21. Perform other related duties as assigned.

Qualifications

Education 

  • School diploma with five years of relevant experience; or,
  • Bachelor's degree in political or social sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.

  • Master’s degree in above fields is an advantage.



    Experience:

  • Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;

  • Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

  • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage

    Skills

  • Strong interpersonal and communication skills in a multi-cultural setting;

  • Strong organizational, facilitation, communication, writing and presentations skills;

  • Proficient in a Microsoft Office environment and office software packages. Knowledge of spreadsheet and database packages, experience in handling of web-based management systems;

  • Strong work ethics and commitment to humanitarian principles;

  • Knowledge of data protection and case management practices;

  • Ability to conduct assessments, develop and implement case plans, and follow up on cases;

  • Driving licence.

  • Background in international law is an asset.

    Languages:

  • Fluency in Polish, Ukrainian and/or Russian is required. 

  • Basic English is necessary.
     

Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion wherever possible.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
  8. Only shortlisted candidates will be contacted.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies


 

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: 5
Org Type: Country Office - Sub Office
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-5
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.