SVN-2026-003 Admin, Finance and Accounting Assistant (UG)

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), UN Volunteers with at least twelve (12) months of continuous service in IOM, and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Organizational Context and Scope

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of the Head, Resources Management Officer and direct supervision of the Finance, Accounting and Reporting Coordinator, the incumbent will be responsible for the following duties:

Responsibilities

1. Ensure that all cash, wire transfer and cheque payment requests are duly completed, certified and authorized by authorized staff and all necessary supporting documents are provided before payment is done. 

2. Maintain a filing system and to ensure proper custody of financial documents – vouchers, bank correspondence etc. 

3. Assist to disburse payments to suppliers and staff members in IOM Costa Rica, upon obtaining approval from the HRMO and CoM.

4. Assist in the verification of invoices and ascertain that the equipment, supplies or services that referred to are duly received or provided before proceeding with request for payment.

5. Assist in preparing financial supporting documentation for submission to the donors, auditors upon request.

6. Ensure proper and systematic filling of all posted payments and other accounting documents according to the established standards;

7. Assist the Head, Resource Management Officer and Finance, Accounting and Reporting Coordinator in replying to queries concerning accounting and project reports

8. Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required.

9. Respond to accounting, budget or financial queries regarding data from staff in the unit and elsewhere.

10. Review all types of payment requests verifying that they are duly authorized, and all the supporting documents are attached therewith.

11. Extract and input data from various sources in financial or accounting systems.

12. Prepare necessary receipt and journal vouchers.

13. Responsible for the Petty Cash of the office.

14. Direct communication with financial entities related to fund entries, payments, payment refunds and various procedures with the banks.

15. Perform any other duties as assigned by supervisor as required. 

Qualifications

Required Qualifications and Experience

Education

• High School diploma with four years of relevant experience; or,
• Bachelor’s degree in Business Administration, Accounting, Finances, or related fields with two years of relevant professional experience.

Experience

• Proficiency in computer skills, including proficiency in MS Office Packages (Office, excel, Power point, outlook) internet and E-mail and experience in working with databases and online applications.
• Prior experience in usage of SAP an added advantage

Skills

• Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues.
• Mature individual, able to work independently under pressure, able to maintain accuracy, paying attention to details, meeting deadlines and working with minimal supervision.

• Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities

Languages

For all applicants, fluency in Spanish and English is required (oral and written).

Competencies:

The incumbent is expected to demonstrate the following values and competencies:

VALUES - All IOM staff members must abide by and demonstrate these five values:

 

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

 

CORE COMPETENCIES - Behavioural indicators

 

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
 

Como Aplicar?

El candidato debe enviar su aplicación por medio de la plataforma.

La aplicación debe incluir: 

• Curriculum con 3 referencias (supervisiones anteriores).
• Una carta de interés (máx.1 página)

• Este puesto tendrá una duración inicial de 1 mes, con posibilidad de prórroga, siempre que haya fondos disponibles.
• Salario Bruto: CRC 747.000 mensuales.
• Fecha límite para aplicar: Domingo 10 de mayo a media noche (Hora Costa Rica).
• Este puesto está sujeto a contratación local. Solo podrán ser considerados aquellos que posean un permiso de residencia y de trabajo válido para el país en el que se encuentra el puesto.

• Solo se contactará con los candidatos preseleccionados. 

• Cualquier oferta que se haga al candidato en relación con esta convocatoria de vacante está sujeta a la confirmación de la financiación.

• El nombramiento estará sujeto a la certificación de que el candidato es médicamente apto para el puesto, a la verificación de la residencia, al visado y a las autorizaciones del Gobierno correspondiente, cuando proceda.
• La OIM aplica una política de tolerancia cero ante conductas incompatibles con los fines y objetivos de las Naciones Unidas y de la OIM, incluyendo la explotación y el abuso sexuales, el acoso sexual, el abuso de autoridad y la discriminación por motivos de género, nacionalidad, edad, raza, orientación sexual, origen religioso o étnico o discapacidad.
• La OIM no cobra ninguna tasa en ninguna fase de su proceso de selección (solicitud, entrevista, tramitación, formación u otras tasas). La OIM no solicita ninguna información relacionada con cuentas bancarias.
• La OIM solo acepta solicitudes debidamente cumplimentadas presentadas a través del sistema de selección en línea de la OIM. La herramienta en línea también permite a los candidatos realizar un seguimiento del estado de su solicitud.

Required Skills

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