SVN-2026-007 Supply Chain Assistant (UG)

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), UN Volunteers with at least twelve (12) months of continuous service in IOM, and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Organizational Context and Scope

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and workscloselywithgovernmental,intergovernmentalandnon-governmentalpartners.IOMis dedicatedto promoting humane and orderly migration forthe benefit of all. It does so by providing servicesandadvicetogovernmentsandmigrants.

UndertheoverallsupervisionoftheSupplyChainOfficeranddirectsupervisoroftheSupplyChain Coordinator,theincumbentwillberesponsibleforthefollowingduties:

Responsibilities

1. Prepareandconsolidate allprocurement requisitionforms for CountryOfficeAdministration; verifytheyhavealltherequiredinformationandcomplywiththePurchaseAuthorizationMatrix and otheroffice instructions andobtain any necessaryadditionalinformation.

2. Keep track of the Organization's assets in Costa Rica, organize the annual physical inventory,use the MAIA tool for scanning asset tags. Coordinate facilities maintenance, control supplies inventory(physicalanddigital).

3. Coordinate insurance policies with the National Insurance Institute (INS), vehicles, technological equipment,furniture,andcivilliability.

4. Review vendor invoices, prepare ISTwith Finance staff, the timely payment to suppliers/service providers.

5. Follow up on the acquisition and control of mobile telephony, lines and equipment, control and process monthly paymentof public utilities (water, internet, telephones, ICE, etc. ).

6. Keep trackof any contractual agreementsand informconcerned partiesfor timely renewal; monitor office supplies and service and prepare requisitions when required and coordinate withFinanceUnitthepaymentofutilitiesinvoicesbyOIPAApp

7. Perform logistics tasks related to property and asset management, warehousing, insurance coverage,maintenance,andtransportation.

8. Coordinate fleet operations activities including preparation of daily vehicle schedule, monitoringofvehicle logbooks,andcoordinationofvehiclemaintenance.Assist incoordinatingand monitoringtheworkofgeneralservicestaff,cleaningstaff,securityguards,driversandtheir agenda

9. ProcessadministrativematterswiththeMinistryofForeignAffairsandCultureandtheMinistry ofFinance.Restrictedareasproceduresandpermits,atAERIS(CostaRicaInternational Airport).Coordinationandlogistics for international staffrelocating for work. Prepare paperwork at the National Registryon vehicles ofthe international staff and of theNationaland RegionalofficesinCR.

10. Provideguidanceandtrainingtojuniorstaffintheunit.

11. Actasthefocalpointforadministrativemattersincludingcoordinationsupportofadmin implementation, initiating requests, obtaining necessary clearances, following-up on, and closing administrative actions and procedures.

12. Assist in the organization and preparation of meetings, seminars, conferences and workshops, both internal and external, in particular those to strengthening regional cooperation on migration governancethroughsupporttotheRegionalConferenceonMigration(RCM),including preparing notes, minutes, systematization of results and handling of logistic-related matters.

13. Performotherdutiesasmaybeassigned.

Qualifications

Required Qualifications and Experience

Education

• UniversitydegreeinBusinessAdministration,Accounting,Logistics,SupplyChainManagementora relatedfieldfromanaccreditedacademicinstitutionwiththreeyearsofrelevantprofessional experience; or

• Highschool diplomawithfiveyearsofrelevantprofessionalexperience

• CertificationinProcurement,LogisticsorSupplyChainManagementisanadvantage

Experience

• Experienceinprocurementandlogisticsandworkingwithvendorsandserviceproviders;

• Experiencewithassetmanagementprocess;

• ExperienceworkingwithIOM/UNProcurementandLogisticsRulesandProceduresisanadvantage

• Experienceworkinginaninternationalorganisation anadvantage.

Skills

• Highlevelofcomputerliteracy

• KnowledgeofSAPhighlydesirable

• Abilitytoworkwithnationalandinternationalinstitutions;

• Abilitytoprepare clearandconcisereport;

• Excellentcommunicationandnegotiationskills

Languages

Forallapplicants,fluencyinSpanishandEnglishisrequired(oralandwritten).

Competencies

The incumbent is expected to demonstrate the following values and competencies: VALUES-AllIOMstaffmembersmustabidebyanddemonstratethesefivevalues:

Teamwork: Develops and promotes effective collaboration within and across units to achievesharedgoalsandoptimizeresults.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is actionorientedandcommittedtoachievingagreedoutcomes.

Managingandsharingknowledge:Continuouslyseekstolearn,shareknowledgeandinnovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibilityforownactionsanddelegatedwork.

Communication: Encourages and contributes to clear and open communication. Explains complex mattersinaninformative,inspiringandmotivationalway.

Como Aplicar?

El candidato debe enviar su aplicación por medio de la plataforma.

La aplicación debe incluir: 

• Curriculum con 3 referencias (supervisiones anteriores).
• Una carta de interés (máx.1 página)
• Este puesto tendrá una duración inicial de 1 mes, con posibilidad de prórroga, siempre que haya fondos disponibles.
• Salario Bruto: CRC 747.000 mensuales

1. Solo se contactará con los candidatos preseleccionados. 
2. Cualquier oferta que se haga al candidato en relación con esta convocatoria de vacante está sujeta a la confirmación de la financiación.
3. Este puesto está sujeto a contratación local. Solo podrán ser considerados aquellos que posean un permiso de residencia y de trabajo válido para el país en el que se encuentra el puesto.
4. El nombramiento estará sujeto a la certificación de que el candidato es médicamente apto para el puesto, a la verificación de la residencia, al visado y a las autorizaciones del Gobierno correspondiente, cuando proceda.
5. La OIM aplica una política de tolerancia cero ante conductas incompatibles con los fines y objetivos de las Naciones Unidas y de la OIM, incluyendo la explotación y el abuso sexuales, el acoso sexual, el abuso de autoridad y la discriminación por motivos de género, nacionalidad, edad, raza, orientación sexual, origen religioso o étnico o discapacidad.
6. La OIM no cobra ninguna tasa en ninguna fase de su proceso de selección (solicitud, entrevista, tramitación, formación u otras tasas). La OIM no solicita ninguna información relacionada con cuentas bancarias.
7. La OIM solo acepta solicitudes debidamente cumplimentadas presentadas a través del sistema de selección en línea de la OIM. La herramienta en línea también permite a los candidatos realizar un seguimiento del estado de su solicitud.

La Organización Internacional para las Migraciones (OIM) no discrimina por motivos de discapacidad, edad, identidad y expresión de género, orientación sexual, nacionalidad, identidad racial, creencias religiosas, entre otras. La OIM está comprometida con un entorno diverso e inclusivo y por ello su personal proviene de una amplia gama de entornos socioeconómicos y perspectivas del mundo. Se alienta especialmente las candidaturas de mujeres, personas afrodescendientes y personas LGBTIQA+ que se encuentren cualificadas y cumplan los requisitos de cada vacante

The International Organization for Migration (IOM) does not discriminate on the basis of disability, age, gender identity and expression, sexual orientation, nationality, racial identity, religious beliefs, among others. IOM is committed to a diverse and inclusive environment and therefore its staff come from a wide range of socio-economic backgrounds and world perspectives. Candidates from women, people of African descent and LGBTIQA+ people who are qualified and meet the requirements of each vacancy are especially encouraged. 

Required Skills

Job info