Details
Mission and objectives
IFAD VNM organization mission TBD
Context
The Lao PDR portfolio requires strengthened generalist project management support to ensure timely implementation, mission follow-up, coordination with Project Management Units (PMUs) and Government, and enhanced delivery of results. The Programme Analyst will support the Country Director and the National Programme Coordinator through a mix of generalist functions—coordination, planning, reporting, portfolio monitoring, knowledge management, and innovation.
While primarily a generalist, the Programme Analyst is expected to bring one technical specialization, such as: value chain development; rural finance / financial inclusion; agronomy / climate-smart agriculture; gender, youth, or Indigenous Peoples inclusion; nutrition-sensitive agriculture; monitoring & evaluation / knowledge management, or ICT4D (Information and Communication Technologies for Development) & digital solutions for development.
The Programme Analyst will be based in Hanoi, with regular travel to Lao PDR to support supervision, missions, and on-the-ground implementation follow-up.
While primarily a generalist, the Programme Analyst is expected to bring one technical specialization, such as: value chain development; rural finance / financial inclusion; agronomy / climate-smart agriculture; gender, youth, or Indigenous Peoples inclusion; nutrition-sensitive agriculture; monitoring & evaluation / knowledge management, or ICT4D (Information and Communication Technologies for Development) & digital solutions for development.
The Programme Analyst will be based in Hanoi, with regular travel to Lao PDR to support supervision, missions, and on-the-ground implementation follow-up.
Task description
Under the direct supervision of the IFAD Country Director for Lao PDR and in close consultation and collaboration with the national coordinator, the incumbent will:
A. General Project Management Support (Core Function)
Provide broad-based support to Lao PDR portfolio management, supporting the country team with:
• Day-to-day follow-up with Project Management Units (PMUs), Government partners, and the IFAD Vientiane office.
• Assist with project monitoring: workplans, procurement, disbursement, risk flags, safeguards and results indicators and follow-up on implementation (quantity/quality) of agreed actions from previous missions and track status of all agreed actions, ensuring actions are implemented on time (e.g. send reminder 3 moths in advance due date and follow-up after due date and inform Country Director (CD ) on status of agreed action)
• Coordinate preparation of mission dossiers, undertake background research, and consolidate project data.
• Draft general mission Terms of Reference (TORs), announcement letters, checklists, PowerPoint presentations, progress reports templates, action matrices, follow-up trackers, and any project support documentation as guided by the CD.
• Provide practical/problem-solving support to project teams for implementation acceleration in consultation with country team.
• Ensure timely consolidation of information for Country Strategic Opportunities Programme (COSOP) updates, Global Agriculture and Food Security Program (GAFSP ) reporting, and regional reporting requirements.
• COSOP; support update of COSOP logframe, linked to Partnerships for Irrigation and Commercialisation of Smallholder Agriculture Project (PICSA), Agriculture For Nutrition - Phase 2 (AFN II), and Linking Enterprises, Agriculture and Development For Green Growth project (LEAD) logframes (tool available) and support COSOP annual review.
B. Mission Planning, Coordination, and Follow-Up
• Organize and coordinate supervision, implementation support, design, Mid-term Review (MTR), and Project Completion Report (PCR) missions, as well as high-level visits
• Prepare TORs, logistical arrangements, and briefing files.
• Join field missions to project provinces in Laos and provide generalist analytical support.
• Maintain a mission recommendation tracker to ensure systematic follow-up by PMUs.
• Support with preparation of any high-level visit (travel book, talking points, presentation)
C. Knowledge Management, Documentation & Communications
• Document lessons learned across the Lao PDR portfolio and support synthesis notes, briefs, and presentations.
• Produce visibility materials (stories, field updates, project highlights, communications content)
• Strengthen Knowledge Management (KM) and reporting capacity of PMUs, including templates, checklists, and data consolidation.
• Coordinate with IFAD HQ technical teams as relevant.
E. Partnership & Coordination Support
• Support CD coordination with Government, UN agencies, development partners, and thematic working groups.
• Assist with preparation of partnership briefs, donor visibility reports, and meeting documentation.
F. Administrative and Office Support (related to Programme Functions)
• Assist Country Director with briefing notes, preparation of donor/UN meetings, and short analyses.
• Support contract management processes, reviewing deliverables, and preparing payment certifications.
• Support annual and semi-annual corporate reporting and planning processes.
• Take official minutes during relevant meetings needing records.
A. General Project Management Support (Core Function)
Provide broad-based support to Lao PDR portfolio management, supporting the country team with:
• Day-to-day follow-up with Project Management Units (PMUs), Government partners, and the IFAD Vientiane office.
• Assist with project monitoring: workplans, procurement, disbursement, risk flags, safeguards and results indicators and follow-up on implementation (quantity/quality) of agreed actions from previous missions and track status of all agreed actions, ensuring actions are implemented on time (e.g. send reminder 3 moths in advance due date and follow-up after due date and inform Country Director (CD ) on status of agreed action)
• Coordinate preparation of mission dossiers, undertake background research, and consolidate project data.
• Draft general mission Terms of Reference (TORs), announcement letters, checklists, PowerPoint presentations, progress reports templates, action matrices, follow-up trackers, and any project support documentation as guided by the CD.
• Provide practical/problem-solving support to project teams for implementation acceleration in consultation with country team.
• Ensure timely consolidation of information for Country Strategic Opportunities Programme (COSOP) updates, Global Agriculture and Food Security Program (GAFSP ) reporting, and regional reporting requirements.
• COSOP; support update of COSOP logframe, linked to Partnerships for Irrigation and Commercialisation of Smallholder Agriculture Project (PICSA), Agriculture For Nutrition - Phase 2 (AFN II), and Linking Enterprises, Agriculture and Development For Green Growth project (LEAD) logframes (tool available) and support COSOP annual review.
B. Mission Planning, Coordination, and Follow-Up
• Organize and coordinate supervision, implementation support, design, Mid-term Review (MTR), and Project Completion Report (PCR) missions, as well as high-level visits
• Prepare TORs, logistical arrangements, and briefing files.
• Join field missions to project provinces in Laos and provide generalist analytical support.
• Maintain a mission recommendation tracker to ensure systematic follow-up by PMUs.
• Support with preparation of any high-level visit (travel book, talking points, presentation)
C. Knowledge Management, Documentation & Communications
• Document lessons learned across the Lao PDR portfolio and support synthesis notes, briefs, and presentations.
• Produce visibility materials (stories, field updates, project highlights, communications content)
• Strengthen Knowledge Management (KM) and reporting capacity of PMUs, including templates, checklists, and data consolidation.
• Coordinate with IFAD HQ technical teams as relevant.
E. Partnership & Coordination Support
• Support CD coordination with Government, UN agencies, development partners, and thematic working groups.
• Assist with preparation of partnership briefs, donor visibility reports, and meeting documentation.
F. Administrative and Office Support (related to Programme Functions)
• Assist Country Director with briefing notes, preparation of donor/UN meetings, and short analyses.
• Support contract management processes, reviewing deliverables, and preparing payment certifications.
• Support annual and semi-annual corporate reporting and planning processes.
• Take official minutes during relevant meetings needing records.
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