Head of Sub-Office (Humanitarian Response and Recovery (HRR)) (P)

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

This is an expedited recruitment process open only to:

1. internal candidates and

2. former IOM staff members who were separated in the last 12 months due to the structural adjustment process.
    

This process is not open to external applicants; their applications will not be considered at this time. 

Context

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Head of Programmes, and in close coordination with the Head of Programmes, Programme Managers, Programme Officers, Office of Staff Security, Programme Support Unit and Resources Management Unit, the Head of Sub-Office will be responsible and accountable for overall management and administration of the International Organization for Migration (IOM) Farchana Sub-Office, including the Eastern Region of Chad, as well as for overall coordinating the implementation of the broad IOM programming and especially the emergency response in line with IOM policies, standards and commitments.

Responsibilities

1. Manage the Operational, Human Resources, Administrative, Financial and Supply Chain functions of the Sub-Office, in coordination with the Resources Management Officer (RMO) and Resource Management (RM) Teams in N’Djamena with a particular focus on Emergency Response and in accordance with the IOM’s rules and regulations and streamline the implementation of institutional procedures across the Sub-Office and Field Offices in the Eastern Chad Region.
2. Lead the management, recruitment, training and capacity building of Sub-Office’s staff and third-party contractors, if applicable, based on programme assessment, available budget and performance indicators.
3. Participate in meetings with Government Authorities, International Organizations, non-governmental organizations, voluntary agencies, as well as public media and Private Sector.
4. In coordination with the Senior Emergency Coordinator (SEC), maintain, promote and strengthen working relationships with national, regional and local governmental authorities, international organizations and Non-Government Organizations (NGOs), and other stakeholders in the field of migration management.
5. Contribute to the design and development of new projects in close coordination with the SEC and other Programme Management counterparts.
6. Ensure adherence to the safety and security procedures for IOM staff, premises and assets in the Sub-Office, in coordination with the Field Security Officer (FSO), and the local Office of the United National Department of Safety and Security (UNDSS) and other relevant stakeholders, through regular participation in Area Security Management meetings.
7. Monitor and support the implementation and reporting of all programme activities in the area in line with IOM standards and in accordance with the donor/grant agreements.
8. Work in close collaboration with the SEC to ensure that all the components of the emergency response and the regular recovery and development activities operate in a coherent and mutually supportive manner.
9. Provide regular updates to the SEC and Programme Support Unit (PSU) on the progress on programme implementation, achievements, challenges, cluster/sector discussions, donor liaison issues, as well as on possible opportunities for geographical, operational and thematic expansion of IOM portfolio and other opportunities that might benefit the Country Office, IOM in the Region or globally.
10. Assess and identify key gaps and operational challenges, provide technical support/guidance for programme implementation in coordination with the SEC/Senior Management Team to ensure the efficiency and cost-effectiveness of staff performance.
11. Ensure the visibility of IOM and the donors as established in donor agreement and as relevant to the context.
12. Act as a Focal Point for Chad Eastern Region for coordinating the implementation of the broad IOM programming and the emergency response of IOM Chad Country Office (CO).
13. Perform such other duties as may be assigned.

Qualifications

Education

• Master’s degree in Political or Social Sciences, Humanitarian Affairs, Law, International Relations, Disaster Risk Reduction/Disaster Risk Management, or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.
   

Experience

• Experience in managing humanitarian, complex and post conflict emergencies at an international level;
• Experience in liaison with the government authorities, donors, national/international institutions and multi-stakeholders;
• Experience in project development and reporting;
• Experience in programme implementation, monitoring and evaluation; and,
• Experience working in the Region.

Skills

• Sound knowledge of migration management principles, concepts and techniques;
• Expertise in post-conflict/emergency operations;
• Ability to lead and coordinate multiple activities and work effectively and harmoniously with colleagues from varied cultures and professional background;
• Proven ability to manage a larger operation in the developing world;
• Ability to work well under pressure and in difficult conditions;
• Excellent communication and negotiation skills, project development skills and ability to draft clearly and concisely; and,
• A high degree of computer literacy.
   

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English and French is required (oral and written).

Working knowledge of Arabic is an advantage.

Required Competencies:

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
   

Managerial Competencies - behavioural indicators – Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This vacancy is only open to current and former IOM staff members who were separated in the last 12 months due to the structural adjustment process.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies 

Required Skills

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