Finance Associate

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of Head of Sub-Office in Istanbul and direct supervision of the National Administrative and Finance Officer in Sub-Office in Istanbul, the incumbent will be responsible for providing finance support services to the mission's activities.

Responsibilities

1. Review and verify supporting documents for all payment requests submitted to Finance Unit while ensuring correctness of disbursements and adherence to lOM accounting rules and procedures.

2. Ascertain that equipment, supplies and services are delivered before any payments are initiated.

3. Reviews all types of payments starting from purchases to payment requests verifying that they are duly authorized, and all the supporting documents are attached.

4. Ensure travel claims by the staff are in accordance with IOM travel guidelines, correct DSA rates and monthly exchange rates are applied, and proper supporting documentation is provided for each claim.

5. Enter transactions in WAVE by using correct code and apply proper distribution of cost as per WBL provided in the payment request. 

6. Update Movements & Operations Units, and other related departments for the usage of correct/updated WBLs related to operational lines.

7. Participate in improving internal controls systems, the efficiency and timely delivery of finance services in the sub-office.

8. Prepare weekly payment schedule within the highest coordination with other departments (i.e AYRR, Operations, CO/PDO and MHAC) including coordinating last-minute requests related to any kind of operational advance expenditure.

9. Carry out weekly operational advance calculations and coordinate the advance requests with Ankara Finance Unit and related banks.

10. Perform operational advance cash payments to beneficiaries while assisting other departments (i.e AVRR, Operations, CO/PDO and MHAC) to ensure the necessary level of coordination between Finance Unit and the departments.

11. Carry-out the weekly cash count with National Finance and Administrative Officer for the operational advance and keep the vendor account balance at minimum by preparing the payment documents on timely manner.

12. Verify that all operational advance expenditure documentation is in compliance with the IOM guidelines.

13. Assist in the preparation of financial and statistical reports as required

14. Ensure the compliance with IOM policies and procedures for finance related matters by updating the processes as outlined in FMRP guidelines in coordination with the National Finance and Administrative Officer

15. Perform other related duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

• University degree in preferably Accounting, Commerce or in a related field from an accredited academic institution, with three years of relevant professional experience.

• Completed High school degree from an accredited academic institution, with five years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Knowledge in financial and cash handling task.

• Familiar with excel spreadsheets, work processing and other computer tools.

Skills

• Possess strong organizational and communication skills; detail oriented, committed, efficient and flexible.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in Turkish and English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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