Project Assistant (Labour Mobility & Social Inclusion)

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

NOTE: THIS POSITION IS OPEN TO NATIONAL CANDIDATES ONLY

Organizational Context and Scope

Under the overall supervision of the Chief of Mission (CoM) in Burundi and the direct supervision of the LMI Senior Project Associate, the Project Assistant will provide administrative, operational, financial and logistical support for the effective implementation of projects related to labour migration including youth employment promotion, diaspora engagement, skills development, social inclusion and migration governance. The incumbent will closely collaborate with relevant programme units, M&E, finance, procurement and external partners, including government institutions, UN agencies, civil society organizations and private sector stakeholders, to ensure timely and high-quality delivery of project activities.

Responsibilities

1. Provide administrative, operational, and coordination support to the implementation of projects under the Labour Mobility and Inclusion (LMI) Unit, in line with approved workplans and timelines.

2. Support the planning, organization, and logistical arrangements of LMI project activities (workshops, trainings, meetings, and field missions), including preparation of invitations, venue coordination, participant lists, and logistical follow-up.

3. Draft, edit, and format routine administrative and project-related documentation (emails, official correspondence, travel requests, mission reports, meeting minutes, etc.) in support of LMI operations and activities.

4. Assist with procurement and finance-related processes for LMI projects by preparing, tracking, and following up on administrative requests (e.g., purchase requests, payment requests), ensuring completeness of supporting documentation in accordance with IOM procedures.

5. Maintain organized electronic and physical filing systems and update LMI project records (beneficiary data, partners, activity tracking) to support effective monitoring, reporting, and audits.

6. Support LMI communication and visibility efforts by collecting basic information, photos, and activity highlights, and sharing relevant inputs with the supervisor and/or communications focal point.

7. Perform other related duties, as may be assigned, in support of the objectives of the LMI Unit.

Qualifications

Required Qualifications and Experience

Education

• High school diploma with three years of relevant experience; or
• Bachelor’s degree in business administration, Social Sciences, International Relations, Development Studies, Economics, Migration Studies or related fields from an accredited institution with One year of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Minimum of two years of relevant experience in project support, administration, logistics, finance or programme implementation.

• Experience in development, migration, diaspora engagement, employment, youth empowerment or humanitarian programmes is a strong asset;

• Experience working with government institutions, international organizations or NGOs is highly desirable;

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and familiar with modern communication platforms (Teams, Zoom), data collection tools (Kobo, SurveyCTO, Excel-based databases), and the use of AI-based tools for data analysis, reporting, and information management.

• Good organizational skills, attention to detail and ability to manage multiple tasks under pressure.

Skills

• Strong organizational and coordination skills;

• Good analytical and reporting abilities;

• Excellent interpersonal and communication skills;

• Ability to work independently and in a multicultural team environment;

• Strong sense of responsibility, integrity and confidentiality.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in French is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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