JOB DESCRIPTION

At SatCen, we believe that highly qualified and motivated trainees add important value to our work.
In return, we offer a unique hands-on experience in a European Union Agency whose mission is safeguarding the security of European citizens. You will gain valuable work experience and develop your employability skills that will help you in your future career.

You will benefit from working with a team of enthusiastic professionals from all over the European Union in a stimulating multicultural environment.

Among others, your tasks will include:

• Compiling and consolidating HR data and reporting, maintaining HR databases ensuring data quality, thereby supporting HR planning, decision making and reporting;
• Filing and archiving HR-related documents electronically and physically;
• Following up data retention and creating and updating Data Protection Records;
• Assisting the selection procedures;
• Assisting the onboarding of newcomers, thereby supporting the availability of human capital;
• Updating the Agency's HR/Admin intranet pages and assisting with internal communications related to HR/Admin topics, contributing to a biweekly newsletter, creating “HR-digests” and supporting activities related to staff engagement;
• Assisting with HR administration (answering staff queries, preparing certificates, etc.);
• Researching opportunities to publish SatCen vacancy notices and being a focal point for universities regarding our traineeship and internship programmes; participating in other aspects of the HR activities as required and requested by the Head of Admin.

We offer the trainee a very diverse and hands-on working experience covering the whole range of HR and Administration tasks. A typical day involves:
• Interacting with colleagues and answering queries from staff members and candidates;
• Assisting with the organisation of meetings and events;
• Gathering data and statistics, issuing and analysing reports and HR metrics;
• Managing physical and electronic personal and other HR files;
• Enjoying creativity in drafting HR news and digests,
• Researching HR marketing opportunities.

QUALIFICATIONS AND EXPERIENCE

Only applications meeting all essential selection criteria will be assessed.
• Essential:

• University diploma in the field of Human Resources, Business Studies, or equivalent, or being in the final year of the studies.
• Desirable:

• Good working knowledge of the Employment Life Cycle
• Knowledge of use of AI in the field of HR
• Experience in a multi-national or international organization
• Awareness of classified working environment procedures

SKILLS AND COMPETENCES

• Essential:

• Good organisational skills;
• Strong attention to detail;
• Positive/can-do attitude;
• An excellent command of English; knowledge of Spanish is an asset;
• Flexibility to cover a wide range of tasks
• A high level of discretion and sense of confidentiality.

All essential and desirable criteria are evaluated so as to identify the most suitable candidates.

ELEGIBILITY REQUIREMENTS

To be considered eligible, candidates must satisfy all of the following eligibility criteria by the closing date for submitting applications:

• A recent university diploma or being in the last year of the university degree;
• Be a national of one of the Member States of the Union and enjoy their full rights as citizen;
• Produce evidence of a thorough knowledge of English (at least level B2 ), the working language of SatCen, and of a satisfactory knowledge of another official language of the EU to the extent necessary for the performance of their duties;
In addition, candidates must:
• Hold a security clearance at least at the level of EU SECRET, or equivalent. In case the successful candidate is not in possession of such a clearance at the time of submitting an application, the SatCen will request it, and no appointment will be fully confirmed until the security clearance has been received by the competent national authority. In addition and during the selection procedure, candidates will need to declare any particular circumstances, which could be in conflict with the performance of their duties at SatCen.

As the SatCen is situated in an air force base outside of Madrid, with limited access by public transport to the entrance of the base and no public transport on the base itself, a driving licence is highly desirable. It is the duty of any staff member to get to the office by its own means.

EMPLOYMENT CONDITIONS

• Health Insurance needs to be organised by the trainee and proof of cover must be provided to the SatCen.
• SatCen is offering:
• Monthly subsistence allowance: 1275 €, plus a travel allowance as applicable to SatCen staff members (2026 = 217.45 €);
• Reimbursement of travel expenses upon starting and ending the traineeship under specific conditions;
• Upon presentation of the proper medical justification and costs incurred, disabled trainees may receive a supplement to their allowance equal to a maximum of 50% of the amount of the allowance due to additional costs they may have to make;
• Annual Leave: 2.5 days per month;
• Duration: 6-month assignment (renewable once).

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.