Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience. 

 
In general, the Internship Programme aims at attracting talented students and graduates who:

 
a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities;
b) are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or
c) are sponsored by governmental/non governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor.
d) are either enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) or have graduated in the last 12 months.
e) are between 20 and 36 years of age.

 

Background Information

Working under the overall supervision of the National Resource Management Officer (RMO), the intern will support the work of the Resources Management Unit (RMU) with a strong focus on learning administrative, coordination, and basic compliance‑related processes within IOM. 

Responsibilities

Supervision
  • Working under the overall supervision of the National Resource Management Officer (RMO), the intern will support the work of the Resources Management Unit (RMU). 
     
Learning Objectives

  • Develop an understanding of office administration and internal workflows by supporting postal and correspondence processes, including registration of incoming mail and preparation of outgoing correspondence. 

  • Gain practical experience in front office and coordination tasks by answering the central phone line, accurately recording incoming requests, and forwarding them to the responsible colleagues. 

  • Build skills in mailbox and information management through monitoring the central mailbox, identifying relevant messages, and ensuring timely and accurate internal communication. 

  • Understand internal resource management tools and booking systems by supporting checks related to office management forms, meeting room bookings, seating arrangements, and asset bookings, limited to logistical and checklist-based support only, without access to confidential HR files or systems. 

  • Gain exposure to document management and record-keeping practices by supporting filing activities, tracking contracts, and maintaining oversight of documents handed over to the RMU in line with organizational standards. 

  • Develop an understanding of procurement documentation workflows by supporting file organization and completeness checks against predefined checklists under supervision, with no role in evaluation, decision-making, or approval processes. 

  • Strengthen attention to detail and compliance awareness by assisting with document cross-checks and understanding the importance of accuracy in administrative and financial processes. 

  • Enhance collaboration and communication skills in a multicultural office environment by supporting internal initiatives such as Coffee Roulette and interacting with colleagues across different units. 

  • Optionally, gain exposure to senior management support functions through assisting with calendar management, where applicable. 

  • Gain basic familiarity with financial compliance processes by assisting with the compilation and organization of supporting documentation for RMO review. 

  • Develop an understanding of staff lifecycle administrative processes by supporting onboarding and offboarding activities through logistical and checklist-based assistance only, without access to confidential HR files, in line with data protection principles applicable to interns. 

  • Build familiarity with asset management procedures through assisting with the preparation, tracking, and administrative handling of assets in line with internal guidelines. 

  • Gain additional learning experience by supporting other RMU and cross-unit administrative, coordination, or analytical tasks as assigned by the supervisor, with a focus on professional development and understanding organizational processes.

Qualifications

Required Qualifications and Experience

Education

  • Must, at the time of application, 

    a) be enrolled in the final academic year of a first university degree programme (minimum bachelor’s level or equivalent); or 

    b) be enrolled in a graduate school programme (second university degree or equivalent, or higher); or c) have graduated with a university degree and, if selected, must commence the internship within one year of graduation; 
     

  • Experience
  • Experience with Microsoft Office Suite is an advantage 
  • Some experience in an office environment is preferred
     

Skills

  • shall have excellent interpersonal and communication skills; 

  • shall have ability to work in a fast-paced, team-oriented environment; 

  • Shall have solid organizational skills and attention to detail.
     

Languages

For this internship, fluency in English and Hungarian (oral and written) is required.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by their university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.

IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the internship. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work. 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Internship (2-6 months)
Org Type: Country Office
Vacancy Type: Internship
Recruiting Type: Intern
Grade: UG
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No
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