ADAPTAMX Support Consultant, Mexico (I)

Please note that the deadline is based on Korean Standard Time Zone (KST, UTC+9)

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. 

• Project: MX046-E1-7 / MX046-E1-8

• Duty Station: Mexico City

• Contract Duration: June 1, 2026 – June 30, 2027

• Total Fees: 20,000 USD 

• Level: Level 1

Over the past decade, GGGI has consolidated its role as a trusted advisor to Mexico's federal and subnational governments. In 2014, the Mexican Senate ratified the Agreement for the Establishment of GGGI, and in 2021, the Country Agreement between GGGI and Mexico was signed between the Mexican Foreign Affairs Secretariat and GGGI, formally recognizing GGGI as one of the country's key partnering international intergovernmental organizations.

Mexico is one of the most vulnerable countries in the world to the impacts of climate change. Approximately 68% of its population and 71% of its Gross National Product (GNP) are exposed to adverse climate change effects. Despite having a robust policy and institutional framework, Mexico lacks a dedicated National Adaptation Plan (ADAPTAMX) as a coherent "umbrella" policy framework to articulate adaptation efforts at policy, finance, capacity, implementation, and monitoring levels.

To address this, GGGI, as Delivery Partner, is implementing the GCF Readiness grant MX046 "Advancing Adaptation Planning in Mexico" (ADAPTAMX) in close collaboration with the National Designated Authority (NDA) – the Ministry of Finance and Public Credit (SHCP) – and the National Institute of Ecology and Climate Change (INECC) as the primary technical counterpart. This 36-month project, funded by the Green Climate Fund (GCF), will support Mexico's Government in developing its National Adaptation Policy (ADAPTAMX), strengthening institutional coordination, generating evidence-based risk assessments, establishing a Monitoring, Evaluation, and Learning (MEL) system, designing innovative financial mechanisms, and fostering private sector engagement in adaptation.

INECC, as the technical body mandated by Mexico's General Law on Climate Change (LGCC) to advise on national climate change policy, plays a central role in the day-to-day technical implementation of ADAPTAMX. INECC's General Coordination for Adaptation to Climate Change and Ecology (CGACCE) will be the primary liaison throughout the project, providing technical guidance, coordinating with the federal and subnational governments, and validating all technical outputs.

The Consultant will report to INECC's General Coordinator for Climate Change Adaptation and Ecology (CGACCE), in particular to the Project Coordination Unit, and to the GGGI Mexico's Project Manager.

The Consultant will undertake, but not limited to, the following activities in support of CGACCE role in the ADAPTAMX project:

Project Coordination and Administrative Support

• Maintain CGACCE's internal project tracking tools (workplans, activity schedules, pending actions) and flag upcoming deadlines to the CGACCE.

• Coordinate the scheduling, logistics, and documentation of internal CGACCE working meetings, Executive Committee sessions, and Steering Committee meetings in which CGACCE participates.

• Prepare and circulate meeting agendas, take meeting minutes, and follow up on agreed action items with relevant parties.

• Serve as the primary point of contact between CGACCE and GGGI's PMU for day-to-day coordination, ensuring timely communication and resolution of operational matters.

• Support the preparation, organization, and filing of project documentation on GGGI's SharePoint system and CGACCE's internal document management tools, maintaining an up-to-date repository of the information generated (MS Teams).

Technical Support to Thematic Consultants

• Provide background research, literature review, and compilation of existing data or policy documents required by thematic consultants (risk assessments, MEL system, ADAPTAMX development, etc.) so they can focus on substantive analysis.

• Review and format technical deliverables produced by thematic consultants prior to submission to CGACCE and GGGI for consistency, completeness, and compliance with formatting requirements.

• Support the organization and facilitation logistics of consultation events, stakeholder workshops, and regional forums, including the preparation of invitations, attendance lists, logistical arrangements, and rapporteur notes.

• Assist in the preparation of PowerPoint presentations, briefing notes, and technical summaries for CGACCE's participation in project governance bodies and external events.

Stakeholder Engagement Support

• Support CGACCE in managing communications with federal and subnational government counterparts, academia, civil society organizations, and other key stakeholders engaged in the ADAPTAMX process.

• Maintain a stakeholder database and engagement log, tracking interactions, commitments, and follow-up actions agreed with project counterparts, keeping the various directories up to date.

• Assist in the preparation of knowledge-sharing products (factsheets, newsletters, briefs) targeted at non-state actors engaged in the ADAPTAMX process, or other adaptation processes related to ADAPTAMX requested by CGACCE.

Monitoring, Evaluation, and Reporting Support

• Support CGACCE's contribution to GGGI's quarterly and annual project progress reports by compiling, verifying, and formatting relevant data on activities, outputs, and indicators.

• Assist in the maintenance and update of the project logframe and progress tracking tools, flagging deviations or delays to the CGACCE, in particular, to the Project Coordination Unit, and GGGI's PMU.

• Contribute to the preparation of inputs for the ADAPTAMX MEL system by collecting and organizing baseline data, indicator information, and documentation from CGACCE's systems.

Cross-cutting Tasks

• Ensure that gender equality and social inclusion (GESI) considerations are consistently applied across all coordination and documentation activities, following GGGI's GESI guidelines.

• Maintain strict confidentiality of all project-related information, including technical documents, government inputs, and stakeholder communications.

• Undertake any other tasks as requested by the CGACCE, in particular, to the Project Coordination Unit, or GGGI's Project Manager that contribute to the effective implementation of ADAPTAMX.

Deliverables

The expected deliverables are the following:

1. Workplan and Onboarding Report. A detailed document that outlines the tasks, activities, timelines, resources, and information required to achieve specific deliverables. The workplan must be developed in close consultation with INECC's CGACCE and GGGI's Project Manager and shall be validated by both before the first payment is processed. The onboarding brief component shall provide a concise but thorough mapping of CGACCE's current engagement with ADAPTAMX at the time of contract start: it should document the status of all active thematic consultancies linked to CGACCE, identify pending coordination actions or documentation gaps, and summarize the key governance bodies, recurring meeting cycles, and reporting deadlines that the Consultant will need to manage on an ongoing basis. Together, both components of this deliverable serve as the operational reference document for the entire consultancy and may be updated collaboratively with the CGACCE as circumstances evolve. 

2. Quarterly progress report #1 and Stakeholder Engagement Log. This report covers the initial three months of the consultancy (May-July 2026) and documents the full scope of coordination activities performed during that period. The report shall include: a narrative summary of activities organized by scope of work area; a record of all meetings coordinated, including agenda, attendance, and action points; a log of documents drafted, reviewed, or formatted on behalf of CGACCE; and a brief assessment of the status of ADAPTAMX outputs relevant to CGACCE's workstream, noting any emerging delays, risks, or coordination adjustments. The Stakeholder Engagement Log is a living document that the Consultant is expected to maintain and update throughout the entire contract duration, this first submission establishes the baseline version. It shall compile all interactions with federal and subnational government counterparts, academia, civil society, and other ADAPTAMX stakeholders engaged by CGACCE, recording for each interaction its date, format, purpose, the commitments or agreements reached, and the follow-up actions pending. The log must be structured so that INECC's CGACCE and GGGI's Project Manager can quickly assess the depth and breadth of stakeholder engagement and identify any outreach gaps at any point in the project cycle. The updated version of this log shall be submitted as a mandatory annex to all subsequent deliverables.

3. Mid-term coordination and Workshop Facilitation Report. The Report covers the continuation of transversal coordination activities through a progress narrative structured along the same lines as Deliverable 2. Additionally, and distinctively, it provides substantive rapporteur outputs from the participatory workshops that will be held from May to August. For each participatory workshop supported (at minimum 11, whether workshops, regional adaptation forums, or inter-institutional working group sessions), the Consultant shall produce a facilitation summary covering the event's objectives, participant list disaggregated by sector and gender, a synthesis of the main inputs gathered, agreements and commitments reached, and recommended follow-up actions to be incorporated into the project's ongoing workstreams. In addition to the event documentation, this deliverable shall include a mid-term review section in which the Consultant reflects on the coordination model established in Deliverable 1 and proposes adjustments warranted by the operational experience of the first six months. This section should flag any emerging coordination risks such as bottlenecks in thematic consultant delivery, shifts in institutional availability, or competing government priorities, and outline the mitigation actions taken or proposed. The section should also confirm the revised activity schedule for the remaining six months of the contract, with any changes clearly justified in relation to the original workplan. The updated stakeholder engagement log shall be submitted as an annex to this report.

4. Quarterly progress report #2 and MEL Inputs Package. Given that this period overlaps with GGGI's annual GCF progress reporting cycle, the report shall additionally include a dedicated section documenting the Consultant's contributions to that annual report preparation: data compiled for output indicators, documentation gathered from CGACCE's administrative records, and coordination support provided to thematic consultants in finalizing their outputs ahead of reporting deadlines. Any deviations from the project logframe flagged by the Consultant to INECC's CGACCE and GGGI's PMU during the quarter shall be described alongside the agreed response actions. The MEL Inputs Package is a structured compilation of technical materials assembled from CGACCE's existing systems and documentation to support the development of an adaptation MEL system. It shall include: an inventory of existing baseline data relevant to the NDC's adaptation subcomponents, drawn from Mexico's First Adaptation Communication (ADCOM 2022), the First Biennial Transparency Report (BTR1 2025), the updated NDC, and CGACCE's published vulnerability and risk studies; a set of indicator tracking records organized by NDC adaptation subcomponent.

5. Final Consultancy Report. The Final Consultancy Report is the comprehensive closing document of the engagement and covers the full 13-month period from June 2026 to June 2027. The report shall present a structured narrative of all activities carried out, organized by the five areas of the scope of work, with a dedicated section for each ADAPTAMX output to which the Consultant contributed coordination or technical support. For each output, the report shall describe the coordination actions taken, the documents produced or reviewed, the events organized or facilitated, the counterparts engaged, and the resulting progress toward the output's deliverables. The report should be readable as a standalone account of CGACCE's operational engagement in ADAPTAMX during the contract period and serve as a handover document to any subsequent support arrangement.

Deliverables, timeline, and payments