Please note that we will be building a reserve list through this recruitment. Successful candidates from the reserve list could be posted in other locations (HQ, satellite offices).

Important Note: this post is stationed in Kyiv, Ukraine, rated as an extreme risk location by the NATO Office of Security (NOS). Special security measures will apply for those assigned or travelling. Family members will not be relocated with the incumbent.

1. SUMMARY

The NATO Representation to Ukraine (NRU) helps implement and direct cooperation between NATO and Ukraine. The Mission Security and Safety Team (MSST) is the focal point in the Joint Intelligence and Security Division (JISD), for all security and safety requirements for staff travelling and working abroad, including coordinating security management support and oversight for the NRU.

Taking a risk-based approach and in line with the MSST guidance, the Regional Security Officer (RSO) provides technical advice, oversight and support to the NRU leadership and staff on all security/safety matters, ensuring that personnel, information and infrastructure are appropriately protected, in accordance with NATO security standards. The incumbent deputizes for the Senior Regional Security Officer (SRSO), is expected to be able to operate in semi/non-permissive environments and to work outside normal office hours, as required.

2. QUALIFICATIONS AND EXPERIENCE

The incumbent must:

·possess a university degree or an equivalent level of qualification, in a relevant field;

·have at least 3 years’ experience working on security related to the protection of personnel, premises, security systems and CIS abroad;

·possess relevant experience in incident/crisis planning;

·have excellent verbal and written communication skills;

·possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one I (“Beginner”) in the other.

The following would be considered an advantage:

·experience in security and/or cybersecurity in a NATO Member State’s Government or military, in an international public organization or field work experience;

·knowledge in counter-intelligence / insider threat, open-source intelligence and the link between security and business continuity;

·knowledge of Ukrainian and/or Russian.

3. MAIN ACCOUNTABILITIES

Project Management. Under the guidance of the NRU SRSO, assume responsibility and advice on security and safety of the premises, staff and Communication & Information Systems (CIS), including cyber security support and management and oversight of access control, guard force, mobile operations and emergency preparedness.Lead or co-lead the initial management of security incidents, particularly affecting CIS and other security systems, and undertake any subsequent investigations. Contribute to the definition and implementation of security projects, by developing technical specifications, preparing requests for proposals and contributing to all security-related procurement requirements. Act as safety and fire incident manager.

     Knowledge Management. Undertake research and analysis of the threats, risks, security conditions and vulnerabilities to produce associated assessments and define adequate protective measures.

Expertise Development. Keep abreast of new and emerging security technologies to ensure that the NRU remains protected.Initiate, formulate or amend policies, plans and procedures. Ensure adherence to the NATO Security Policy and supporting directives. In coordination with the MSST, enable appropriate security measures and responses with regard to safety and security of staff. Provide education and training for security and safety.

Planning and Execution. Develop, maintain and regularly implement the security and safety plan (SSP) for the NRU. Contribute, oversee and manage security tenders and delivery by providers to enable the continued secure operation of the NRU. Plan and manage execution of contracts of the existing physical security systems and staff provided by third parties. Make appropriate proposals for the preventive and corrective maintenance and possible enhancement of these systems. Contribute to designing and conducting simulation exercises that underpin security and safety of NRU staff.

Undertake any other related tasks as required.

4. INTERRELATIONSHIPS

Reporting Line: The incumbent reports to the NRU SRSO.

Interactions: The incumbent works closely with the MSST and engages with other NOS staff as appropriate. In addition, the RSO also liaises regularly with other relevant divisions, particularly the Political Affairs and Security Policy Division, NATO HR, as well as the NCIA.The incumbent contributes to the working relationships with host nation, partner nations, commercial entities and International Organisations.

Direct reports: N/a

Indirect reports: N/a.

5. COMPETENCIES

The incumbent must demonstrate:

•Analytical Thinking: Sees multiple relationships;

•Flexibility: Adapts to unforeseen situations.

•Clarity and Accuracy: Checks own work;

•Impact and Influence: Takes multiple actions to persuade;

•Initiative: Is decisive in a time-sensitive situation;

•Organisational Awareness: Understands organisational climate and culture;

•Teamwork: Expresses positive attitudes and expectations of team or team members.

6. CONTRACT
Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of one year; possibility of 2 renewals for up to one year (1 1 1 year).
Contract clause applicable:
This post is required for a limited period to support the NRU.  As employment in this post is of limited duration, the successful applicant will be offered a definite duration contract of one year, which may be renewed for two periods of up to one year if required to support the NRU.
If the successful applicant is seconded from the national administration of one of NATO’s member States, a one-year definite duration contract will be offered, which may be renewed for two periods of up to one year if required to support the NRU, and subject also to the agreement of the national authority concerned.
Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS

Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:

  • For NATO civilian staff members only: please apply via the internal recruitment portal (link);
  • For all other applications: www.nato.int/recruitment

Before you apply to any position, we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process.

Do you have questions on the application process in the system and not sure how to proceed? Click here for a video containing  the information you need to successfully submit your application on time.

When submitting your application, please ensure that your Taleo Candidate Profile is updated and that your CV is correctly uploaded in the Taleo attachments section.

More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)

Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.

NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of reference documents without proper quotes (plagiarism), or any tools available on internet, including but not limited to translation facilities, or generative artificial-intelligence (AI) tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such tools will be rejected without further consideration, and NATO reserves the right to take further steps in such cases as appropriate.

8. ADDITIONAL INFORMATION

NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.

NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process.

Candidates will be required to provide documented medical evidence to support their request for accommodation.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.

For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website. Detailed data is available under the Salary and Benefits tab.

NATO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. For more info please click here.

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.