Accountant

We are looking for a detail-oriented and proactive Accountant to join our finance team in Heidelberg, Germany. You will play a key role in ensuring the smooth operation of our accounts payable processes, supporting accounting activities, and maintaining strong relationships with internal and external stakeholders.

Your role

The Accountant will be responsible for the following:

• Process and book accounts payable (AP) transactions accurately and in a timely manner.
• Reconcile open AP items, investigate discrepancies, and liaise directly with suppliers to resolve issues.
• Coordinate with Treasury to ensure timely payment of invoices.
• Maintain vendor master data, including bank details, ensuring accuracy and compliance.
• Support month-end closing activities, ensuring assigned tasks are completed within agreed timelines.
• Review, validate, and process travel and expense claims (staff, visitors, entitlements), ensuring compliance with financial rules, travel policies, and audit requirements.
• Process reimbursements in the ERP system with correct accounting treatment and timely execution.
• Review and manage corporate credit card transactions, hospitality expenses, and other business-related costs, ensuring proper documentation and policy adherence.
• Provide guidance to staff, Unit and Site Administrators on expense, travel, and corporate credit card policies and best practices.
• Support internal and external audits by preparing documentation, responding to queries, and addressing findings in coordination with Finance, the Budget Office, and Team Leads.
• Maintain accurate records, audit trails, and logs related to expense and credit card processing.
• Produce regular and ad hoc reports, analyses, and statistics on expenses, travel trends, credit card usage, and compliance metrics.
• Contribute to finance-related projects, including process improvements, system enhancements, and policy updates.
• Identify risks, inefficiencies, and opportunities for automation and standardisation within AP and expense processes.
• Perform other finance and administrative duties as assigned.

Your Profile

Our ideal candidate is proactive, takes ownership of responsibilities, and demonstrates strong problem-solving skills. You are deadline-oriented, self-motivated, diligent in complying with internal controls, and committed to continuously developing your accounting expertise. You thrive in a team environment, communicate clearly and effectively with colleagues and stakeholders, and can collaborate across different departments and cultures.

You have 

• Bachelor’s degree or higher in Accounting, Finance, or a related field. CIMA or ACCA certification is a plus.

• Relevant accounting experience in accounts payable, VAT operations, or financial administration preferably in an international and multicultural setting.

• Excellent interpersonal and communication skills, with the ability to interact sensitively with staff from diverse backgrounds.

• Proactive, organised, and solutions-oriented approach with strong attention to detail, and the ability to work to demanding deadlines.

• Fluency in English and Spanish, French, or German is required for this position.

Contract length: 1 year

Starting salary: Grade 4 (Starting salary 3.704 EUR or higher, depending on experience and qualifications, after tax and before German social security deductions of approx. 28%)