Project / Programme Management Assistant

• Function title: Project / Programme Management Assistant
• Reference: NOC-AT-2026-FGIII/1117
• Location: Brétigny-sur-Orge
• The selected candidate must reside either at this location or within a reasonable proximity that allows for the satisfactory execution of their duties. The Innovation Hub is expected to relocate to the Innovation Cluster Paris-Saclay around 2028.
• Information about living in Brétigny-sur-Orge
• Nature of the competition: Internal and external competition
• Applicable regulations: Conditions of Employment of Contract Staff at EUROCONTROL
• Function group: Function group III
• Job level: 8-10 - Check salary simulations for the basic grade
• Generic post: Assistant
• Number of posts: 1
• Duration of engagement: 3 Year(s) - renewal or conversion of the contract is possible under certain conditions see “Useful information” section
• Security clearance: Security vetting may be required in accordance with the relevant EUROCONTROL security policies
• Directorate/Service: ATD/INO - The Aviation Innovation Division
• Working arrangement: EUROCONTROL operates a hybrid working model that combines onsite presence with remote work opportunities. Remote working is subject to specific limits set out in internal rules and must align with business needs and managerial approval. Please note that full-time remote work is not permitted.
• Competition publication date: 13/05/2026
• Competition closing date: 10/06/2026 (23:59 Brussels time)
• Reserve list: Applicable - See details in the "Useful information" section

Your team

Within the The Aviation Transformation Directorate, the EUROCONTROL Innovation Hub (EIH) carries out research, innovation and simulation activities to help improve European aviation performance, safety and sustainability, bridging the gap between R&D and operations. The EIH also addresses emerging new technologies as well as deployment of drones and urban air mobility systems.

You will be assigned to the Centre of Expertise (CoE) and play a vital role in coordinating and supporting projects and programmes from start to finish, ensuring efficient execution, accurate reporting and dissemination, and adherence to timelines and budgets.

Your role

Your role will be to:

• Support managers in coordinating and managing projects / programmes from inception to completion (including staff & budget planning & execution) and gather project / programme information to maintain a consolidated view of activities.
• Assist in the creation and adherence to project timelines / calendars, follow-up on activities and escalate issues to project / programme managers.
• Maintain and improve reporting to track activities, KPIs and status of work programmes, monitor effort and resources, expenditures, budget, time sheets, etc. in order to provide project / programme status, updates, reports and comparison of actual with planned progress.
• Track progress on deliverables, edit and/or correct key deliverables in coordination with internal and external contributors and project/programme managers, maintain delivery processes and all project/programme documentation, and act as administrator of the document management system.
• Develop and maintain project / programme risk registers and communication plans (presentations, contribution to publications, webpages, etc.).
• Contribute to activities relating to finance and procurement; prepare purchase requisitions, purchase orders, etc.
• Provide project / programme information to internal services involved in managing grant and consortium agreements.
• Support the development and application of quality management processes across the entire project / programme (incl. proofreading of documentation in English, data checks, formatting).
• Carry out any other task in line with the main purpose of the job.

Required qualifications, experience & competencies

•  Candidates must fulfil one of the following educational and professional experience requirements:
  • Completion of third level studies in a relevant domain (e.g. Business, Finance, Accounting, Public Administration)  meeting European Qualifications Framework (EQF) level 6 followed by a minimum of 3 years of relevant working experience; OR
  • Completion of post-secondary education in a relevant domain (e.g. Business, Finance, Accounting, Public Administration)  meeting European Qualifications Framework (EQF) level 5 followed by a minimum of 5 years of relevant working experience.
• Experience in project or programme management support (e.g. planning, tracking and monitoring activities).
• Experience in using project management tools such as Microsoft Planner or similar.
• Experience or knowledge in financial aspects related to project management activities.
• Experience in Office 365 including SharePoint, Teams and OneNote.
• Experience in Microsoft 365 applications would be an asset, particularly in the use of:
  • Copilot
  • Power BI
  • Power Automate
• Understanding of the European Union's tender bidding and associated project management processes would be an asset, particularly within the frameworks of Horizon Europe and the European Climate, Infrastructure and Environment Executive Agency (CINEA) or similar frameworks.
• English drafting skills.
• Planning & Organising: you know how to plan ahead and adapt as required.
• Communication: you are able to foster two-way communication.
• Quality focus: you set and foster high quality standards.
• Teamwork: you display a collaborative approach.
• Customer focus: you know how to respond effectively to customer enquiries.
• Ability to work in a multinational and multicultural environment.
• Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach.
• The working languages of the Agency are English and French. For this particular job, candidates must be proficient users of English at level C1. The selected candidate will be required to become, at least, a basic user of French at level A1 before the end of the probation period. The levels relate to the European-framework-reference Common European Framework of References for languages (CEFR).

Useful information

• Applications will be accepted from nationals of EUROCONTROL Member States only.
• The selected candidate may be required to provide documentary evidence confirming they meet the minimum education requirements. They will be informed if and when specific evidence is needed. Please note that no offer (for external candidates) or appointment (for internal candidates) will be made until the necessary evidence, if required, is validated.
• The selected candidate will be engaged in accordance with the provisions of the Conditions of Employment of Contract Staff at EUROCONTROL.
• Conditions depending on current type of engagement
      Contract staff engaged for a determined period
  
  • Retain their current type of contract duration.
  • Continue under their existing contract duration, as contract durations are not cumulative.
  • The duration of their contract will therefore not restart upon selection to the new post, i.e. the remaining duration of their current determined contract continues to apply.
  • Renewal(s): This contract may be renewed several times, but its total duration, including all renewal periods, may not exceed nine (9) years.
  • Conversion: Conversion to an undetermined duration contract is possible where all of the following cumulative conditions are met: the post is confirmed as being of a lasting nature; the staff member has completed at least five years of service; the staff member’s performance has been satisfactory; and the conversion is in the interests of the service. Conversion is therefore not automatic.
      Contract Staff engaged for an undetermined period
  
  • Retain their current type of contract duration.
      At the end of the 3 Year period of the post for which they were selected:
  • If the assignment is extended, they will continue in the post in accordance with the applicable rules.
  • If the assignment is not extended and/or the duties are not confirmed as being of a lasting nature, they will be transferred to another post corresponding to their previous generic post, job level, and function group.
• The selected candidate must successfully complete a probationary period of nine (9) months before being established in the post.
• The selected candidate shall be engaged in principle at the basic grade of the advertised grades.
• Candidates declared suitable who are not selected for the post will be placed on a reserve list for similar roles. The reserve list will be valid for one year from the closing date of applications.
• Information on salary and benefits can be found on our Careers site
• EUROCONTROL is an equal opportunities employer. We are committed to equality and diversity. In the event of equal merit, preference may be given to the applicant from the under-represented diversity characteristics in order to complement diversity of teams and rebalance the workforce.
• Candidates should go to our Careers site and .