Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration


 

Project Context and Scope

The consultant will support the effective implementation of all projects falling under the purview of the Protection Unit (PXU), which delivers programmes related to return and reintegration, counter trafficking, safe migration and other peace building related programming and require robust monitoring, documentation, reporting and evaluation to ensure accountability, learning, and results‑based management.

Under the direct supervision of the Head of the Protection Unit, and in close coordination with relevant programme/support units, the consultant will be responsible for all aspects of monitoring, evaluation, documentation, and reporting of project activities. The role ensures that project performance, outputs, and outcomes are systematically tracked and assessed, and that reporting is accurate, timely, and fully compliant with IOM policies/guidelines, standards, and donor requirements.

The position covers support across the full project cycle, including the development of projects and implementation of monitoring and evaluation frameworks, data collection and analysis, consolidation of results, and preparation of quality internal and donor reports. The consultant will contribute to evidence‑based decision‑making, programme learning, and continuous improvement across interventions.

Organizational Department / Unit to which the Consultant is contributing

 
Protection Unit

Responsibilities

Tasks to be performed under this contract

  • Undertake monitoring, reporting, documentation, and evaluation of project activities.

  • Actively contribute to the design and implementation of assessments, surveys, and operational research initiatives.

  • Coordinate data collection, compilation, and analysis for baseline studies, mid-term assessments, and final evaluations. 

  • Lead the drafting of monthly, quarterly/interim, and final project reports and updates for donors and stakeholders. Prepare additional documentation relevant to the project, review partner reports, and maintain monitoring databases.

  • Support the development of concept notes/proposals and thematic documents aligned with project objectives.

  • Contribute to the design and refinement of robust monitoring and evaluation (M&E) frameworks, including the development and maintenance of project dashboards.

  • Plan and coordinate targeted monitoring and reporting exercises to ensure timely and accurate data capture.

  • Analyze findings from M&E activities and provide inputs for internal guidance on feedback mechanisms and accountability systems.

  • Track progress against project/programme/strategy indicators, including those outlined in the IOM Strategic Results Framework (SRF).

  • Identify and escalate data quality issues or compliance concerns to the Head of Unit, ensuring alignment with IOM, donor, and partner M&E requirements.

  • Stay informed of developments in IOM’s Evaluation, Monitoring, and RBM (Results Based Monitoring) functions to ensure compliance with institutional strategies and reporting requirements, including SRF, IQ, PRIMA (Project Information and Management Application), and other planning tools. Contribute to IOM and UN data collection, coordination and reporting processes.

  • Contribute to relevant meetings, conferences and relevant UN thematic/working groups; maintain effective coordination with government authorities, UN agencies, NGOs, and other stakeholders.

  • Monitor the performance of project partners, report non-compliance issues to the Head of Unit, and initiate corrective actions as necessary.

  • Conduct regular field visits to districts to monitor project implementation and lead data collection efforts in line with established monitoring plans, tools, and risk assessment protocols.

  • Carry out other duties as may be assigned within the capacity of the incumbent.

    *The role involves frequent travel to project sites and undertaking these visits is a mandatory and integral component of this role/ position. 

Performance indicators for the evaluation of results

  • Timely preparation and submission of high‑quality internal and external/donor reports in line with agreed reporting schedules, IOM standards, and donor requirements.

  • Accuracy, completeness, and consistency of data and narrative reporting, with minimal revisions required.

  • Effective development, regular updating, and use of results tracking matrices aligned with project logframes, indicators, and targets. 

  •  Maintenance of up‑to‑date dashboards and databases to track outputs, outcomes, and key performance indicators across PXU projects.

  • Systematic collection, verification, and analysis of quantitative and qualitative data to support evidence‑based decision‑making.

  • Compliance of monitoring and evaluation tools, methodologies, and reporting with IOM policies, data protection standards, and results‑based management principles. 

  • Timely identification and flagging of implementation bottlenecks, risks, and deviations from plans, with practical, data‑driven recommendations.

  •  Quality support to programme teams in integrating M&E findings into project planning, adaptive management, and donor communications.

  • Effective coordination with programme, finance, and other relevant units to ensure coherence between activities, expenditures, and reported results.

Qualifications

Required Qualifications and Experience

Education

● Bachelor’s degree in development studies, statistics, evaluation and/ or any other related field from an accredited academic institution with two years professional experience; or,

● Master’s degree in the above fields would be added an advantage.

Experience

  • Proven/demonstrated experience in M&E and reporting in alignment with donor’s requirements;

  • Experience in data collection/statistical analysis; undertaking evaluations and developing/maintaining dashboards. Strong consideration will be given to past experience handling field level data collection, analysis, monitoring and evaluation processes. 

  • Experience in compiling reports to donors and other stakeholders.

  • Experience in liaising with various project stakeholders, including government interlocutors, UN agencies and civil society organizations;

  • Ability to work independently and meet project timelines/timely delivery is considered crucial.

Skills

  • Proficient in M & E frameworks, data analysis and development of dashboards

  • Proficient in drafting clear, concise, and well-structured quality reports.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English and Sinhala/Tamil is required (oral and written).

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioral indicators

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

IOM covers Consultants against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Consultants are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work. 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Consultancy (Up to 11 months)
Initial Contract Duration: 11
Org Type: Country Office
Vacancy Type: Consultancy
Recruiting Type: Consultant
Grade: UG
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No
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