Logistics and Warehouse Associate

Job Description

Under the overall supervision of the Chief of Mission and Supply Chain Officer and under the direct supervision of the National Supply Chain Officer, the incumbent will be responsible for arranging logistics and warehouse activities, including: coordination, warehouse inventory and data management, stock receiving, dispatch, documentation and reporting.

Responsibilities

1. Ensure all warehousing transactions are implemented in line with the IOM Warehouse Manual and in close coordination with National Supply Chain Officer. 

2. Collect detailed information for incoming items such as waybills, purchasing orders (PO), etc, and monitor the shipments with Procurement staff.

3. Coordinate with National Supply Chain Officer/Supply Chain Officer/Supply Chain and IM Officer for receiving, storing, packing, kitting, labelling and dispatch of goods from/to the warehouse.

4. Conduct visual control of the delivered/shipping items with shipping documents during un/loading.

5. Adhere to safety protocols/rules at all times, and monitor loading and off loadings of items at the warehouse.

6. Ensures that all goods are properly stored and timely registered/recorded into the Data Portal and MS Excel file.

7. Issue shipping and Warehouse documents such as Goods Receiving Note (GRN)/Receiving Report (RR) and Waybill with the Data Portal, and update bin/stack cards. 

8. Arrange a truck/s in close coordination with the Procurement and Program Unit for delivery.

9. Report for any overage/lost/impairment of the items inside the warehouse. 

10. Ensure that all item dispatches are supported by Internal Requisition (IR). 

11. Support warehouse contract and warehouse equipment/item procurement. 

12. Perform physical counts (or spot check), comparing and verifying the quantities of stored goods with the Data Portal, on a weekly basis and on ad hoc basis whenever needed.

13. Implement Mid-Year and End-Year Physical Stock Count with Program Units and report the result to the National Supply Chain Officer.

14. Prepare weekly warehouse reports and send it to theSupply Chain Officer.

15. Perform such other duties as may be assigned.

Qualifications

EDUCATION

• Bachelors degree in the relevant field of expertise (Business Administration, Logistics, Management) with minimum of three years of relevant professional experience; or

• High School degree/ Certificate with minimum of five years of relevant professional experience.

EXPERIENCE

• Experience in logistics and warehouse/inventory management;

• Excellent level of computer literacy;

• Good knowledge of SAP/PRISM an advantage;

• Experience of work for international organizations is an asset;

• Previous work experience with the UN and local and/or international NGOs is an asset.

SKILLS

• Coordination and arrangement skills in Supply Chain Management;

• Working level of computer literacy, especially MS Excel and E-mail Communication;

• Documentation skills to develop CMR/Way-Bill, Packing List, Bin Card, Stock Card and other logistics and warehouse documents. 

Languages

For this position, fluency in English and Ukrainian is required.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioral indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Only shortlisted candidates will be contacted.

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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