Job description

The CBSS is recruiting a Project Assistant to support in the day-to-day operations of the projects; CREWS and ClimaResponse.

Reporting to the Senior Adviser for Priority Area Safe and Secure (Civil Security) and the Project Coordinator of the ClimaResponse Project, the incumbent’s tasks and responsibilities include:

  • Assist in all aspects of project planning, coordination and implementation of the CREWS and ClimaResponse Projects, and other projects as needed.
  • Provide technical, administrative and analytical support in the day-to-day activities of the assigned projects.
  • Maintain project documentation, including plans, reports and meeting minutes
  • Assist in monitoring project progress and flagging risks or delays including tracking project timelines, milestones and deliverables.
  • Support budget tracking, invoicing and cost follow-up as required.
  • Prepare agendas, presentations and status reports.
  • Laise with stakeholders, suppliers and project participants.
  • Ensure that project information is up to date in project management folders.
  • Assist with compliance with internal procedures and project management regulations.
  • Preparing minutes from attended meetings, workshops, seminars/webinars.
  • Manage event budgets, travel arrangements, and other practicalities to ensure smooth and cost-effective execution.
  • Assist in risk management to identify and mitigate project-related risks.
  • Perform other relevant duties as assigned.

Selection Criteria

The ideal candidate will have the following profile:

  • University degree in a field relevant to the position i.e, administration, social science, business or a related field.
  • Previous experience in an administrative, coordination, or support role – project experience is an advantage.
  • Ability to work independently, efficiently and in a structured and solution-oriented manner with a capacity for flexibility and change;
  • Excellent command of written and spoken English and good presentation skills.
  • Computer literacy including Microsoft Office 365 as well as other internet utilities;

Personal Competencies

  • Well-structured, reliable, and service-oriented
  • Proactive and solution-focused approach
  • Ability to handle confidential information responsibly
  • Flexibility and willingness to adapt to changing project needs
  • Cultural awareness and professional judgement.

Terms of employment

This is a locally recruited position open to candidates who are legal residents and registered in Sweden.

The appointment is for the period from 1 September 2026 to 31 August 2027. The place of employment is Södermalm, Stockholm, Sweden.

The CBSS Child Safeguarding Policy

The CBSS Secretariat and its Expert Units are fully committed to keeping children we come in contact with through our work protected and safeguarded from actions that place them at risk of violence, abuse, exploitation, injury and any other harm. The CBSS Secretariat is committed to recruiting staff that are suited to apply strict child safeguarding practice.

Applications and how to apply

Please submit your application consisting of a letter of motivation and your Curriculum Vitae in English by 5 June 23.59 CET. Applications received after the deadline or submitted by e-mail, and/or normal postage will not be considered. Please address your application to the Deputy Director General Markus Helavuori. Received applications will be reviewed on a rolling basis.

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.