VN/026/014 National Resources Management Officer, Jakarta

Job Description

Reference No.              : VN/2026/014
Position Title               : National Resources Management Officer,
Duty Station                 : Jakarta
Organization Unit       : Resources Management Unit
Classification                : NO-B
Type of Appointment : One Year Fixed Term (OYFT)
Report to                      :  Head of Resources Management
Estimated Start Date   : As soon as possible
Closing Date                  : 28 May 2026

Established in 1951, the International Organization for Migration (IOM) is a related organization of the United Nations (UN), and as the leading UN agency in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Operational in Indonesia for more than 40 years, IOM Indonesia is working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities. IOM Indonesia is engaged in several thematic areas, including: Counter-Trafficking (CT), Labour Migration and Social Inclusion (LMSI), Disasters, Climate and Resilience (DCR), Immigration and Border Governance (IBG), Refugee Care, Migration Health, Migration Governance and Resettlement and Voluntary Returns.

The Resources Management Unit contributes to monitoring and supporting the budgetary financial, human resources and other administrative functions of the mission to ensure high-quality, effective and efficient resources management for the Country Office.

Under the direct supervision of the Head of Resources Management and the overall supervision of the Chief of Mission (COM),  in close coordination with the Regional Office (RO) for Asia and the Pacific, the Department of Financial and Administrative Management (DFAM) at Headquarters (HQ), the Manila Administrative Centre (MAC), and the Global Shared Services (GSS), and the relevant IOM Global Offices, the National Resources Management Officer will be responsible and accountable for supervising and managing the budgetary, financial, supply chain and other administrative functions of  Indonesia Country Office and / or Sub-Office(s) and providing support in these areas to the staff members.
 

Responsibilities

Responsibilities

1.    Support the monitoring and overseeing the financial management for all activities in the Country Office including the review of financial expenditure and accountability. 
2.    Facilitate the management of the treasury by forecasting cash flows according to CO activities and its Sub-Offices. Support the monitoring and control of funds disbursed; validate that funding is received and disbursed in accordance with donor agreements. 
3.    Prepare relevant financial reviews of projects by overseeing the budget control process and analyse variances between budget and actual expenditures. Take proactive action to prevent projects from going into deficit. 
4.    Assist with the annual budget preparation for the Country Office by facilitating  the monitoring of budget control and analyse variances between budget and actual expenditures. Support the preparation and revision of budgets for new and ongoing projects and programmes.
5.    Support the maintenance and assist in strengthening appropriate internal controls to safeguard the Organization’s assets, cash and prevent fraud.
6.    Review payroll versus budgets and validate salary and office costs   allocations   ensuring consistency  with IOM’s projectization criteria.
7.     Supervise and provide guidance in the preparation and endorsement of project and donor financial reports, ensuring compliance  with IOM regulations and established procedures. 
8.    Participate in reviewing existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness; ensure proper follow up and action on relevant audit recommendations.
9.    Support the coordination of the Supply Chain services, including contracts with suppliers of goods and services, and related administrative authorities, as well as the management of the fleet of vehicles, the maintenance of the premises, and the functioning of all support services at the Country Office.
10.    Participate in UN meetings such as the UN Operations Management Team (OMT) or ONE UN working groups when required. 
11.    Perform such other duties as may be assigned.
 

Qualifications

Required Qualifications and Experience

Education

• Master’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with two years of relevant professional experience; or,
• Bachelor’s degree in the above fields with four years of relevant professional experience.

•  Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in all areas of financial administration including financial management, accounting and budgeting;
• Experience in procurement and logistics and related systems processes;
• Experience using an Enterprise Resource Planning system, 
• Experience in emergency operations an advantage; and,
• Experience in monitoring and evaluation and / or audit an advantage.
   

Skills

• Ability to lead teams effectively and communicate respectfully and sensitively in multicultural environments;
•  Ability to collaborate professionally with internal and external partners, including donors, other UN entities, government counterparts, and suppliers;
• Demonstrated ability to act independently and exercise sound judgment;
• Ability to work under pressure; 
• Demonstrated ability to prepare clear and concise report; 
• Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage; and,
• Knowledge of WAVE Oracle highly desirable
   

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Bahasa Indonesia is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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