Documentation processing consultant

Result of Service

Official in-session COP 17/CST17/CRIC24 documents are submitted on time to UNOG and in accordance with United Nations editorial rules.

Work Location

Hybrid(Home based and office)

Expected duration

01 July to 31 August 2026.

Duties and Responsibilities

Background note: The secretariat of the United Nations Convention to Combat Desertification (UNCCD) makes arrangements for sessions of the Conference of the Parties (COP) and its subsidiary bodies established under the Convention and provides them with services as required. One of the secretariat’s key functions is the compilation and publication of reports for the information and guidance of delegates at the COP. Following the offer of the Government of Mongolia, the seventeenth session of the Conference of the Parties (COP17) and meetings of its subsidiary bodies (CST17 and CRIC24) will take place from 17 to 28 August 2026 in Riyadh. The Governing Bodies and Legal Affairs Unit is in charge with planning and general coordination of core meetings of the UNCCD process. To handle the volume of documentation for the forthcoming session, conference services are seeking a contractor to assist in the processing of official in-session COP17/CST17/CRIC24 documentation. Duties & Responsibilities: Under the direct supervision of the Conference Affairs Officer the consultant will join the document processing team. The incumbent will work on the agreed pipeline of in-session and post-session documentation to be processed, submit it to UNOG Document Management Section for translation and retrieve language versions of official documentation from the Optical Disk System and upload them on UNCCD website accordingly. The assignments will include the following: Document processing: - Ensure conformity of document formatting with the UN editorial practices and policies (identification symbol, title, agenda item, presentation, page-numbering, etc.) using the United Nations Editorial Manual and the United Nations Editorial Manual online; - Ensure that all editorial changes are made; clarify and finalize changes ensuring that any additional revisions are included in the final version; Document tracking: - Maintain a tracking list of the official in-session and post-session documentation for each session, regularly checking the status of each document and ensuring that submission deadlines are met; - Liaise with the author units and ensure the timely submission of documents and follow-up for finalization after editing;

Qualifications/special skills

- Completion of secondary education/high school diploma is required. - A minimum of three years of experience and demonstrated skills in the field of documentation processing including working with documentation tools such as gdoc 2.0 within the United Nations system is required. - Good knowledge of United Nations conferences and meetings and the organization of work related thereto would be a strong asset

Languages

Fluency in English language and excellent writing and communication skills are required. Knowledge of another UN language such as French would be an asset.

Additional Information

Only individuals who can act as independent, individual economical operators are qualified to apply. Individuals who can provide their services only on account of an institution or enterprise are not eligible under this procedure. Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations Secretariat and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultant and individual contractor is responsible for determining tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws. For remote consultancies, the selected candidate will be required to have a laptop or desktop PC (with Windows 11 or newer) or Mac (with the latest MacOS update), as well as a reliable, high-speed internet connection. An Office 365 license will be provided by the UNCCD to enable the candidate to access official emails, SharePoint, OneDrive and other office applications, such as Word and Excel. Further computer requirements: An antivirus application which receives regular updates; Browsers must be a newer version with regular updates enabled; Regular Windows 11 updates should be enabled with Windows laptop or PC. In addition, a mobile phone will be required to enable Multifactor Authentication (MFA) through SMS or the Authenticator App.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.