Partnerships Officer (P)

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

For the purpose of this vacancy, the following are considered first-tier candidates:

                1. Internal candidates

                2. Candidates from the following non-represented member states:

Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Timor-Leste, Tonga, Tuvalu, Vanuatu.

Second tier candidates include:

All external candidates, except candidates from non-represented member states of IOM.

Context

Under the overall supervision of the Director of the IOM Sub-Regional Office (SRO) in Brussels and direct supervision of the Chief of Mission (CoM) of International Organization for Migration (IOM) Norway, and in close collaboration with the relevant units at the SRO in Brussels, Regional Office (RO) in Vienna and Headquarters (HQ), the Partnerships Officer will be responsible and accountable for a strategic and diversified approach to fundraising and donor engagement that is coherent, consistent, and strategically aligned, to also contribute to the Organization’s institutional goal of broadening its funding base, strengthening its long-term financial sustainability. In close coordination with the CoM, the Partnerships Officer will oversee political analysis, donor liaison, communication, and knowledge management activities through the assessment and monitoring of the vision, budgets and funding trends, and relevant policies, strategies and priorities of the Government and other relevant stakeholders in Norway. The Partnerships Officer will also manage the development, review and submission of project proposals and reports to traditional and non-traditional donors (e.g. private sector, foundations, etc), in the fields of migration governance and management, and other programmes in the Country Office (CO), identify and secure opportunities for developing and promoting IOM’s strategic objectives through programmes in CO, and develop strategic partnerships with counterparts in the national and local government, private sector, civil society, academia, media, UN and related agencies, and other relevant stakeholders in line with the IOM global, regional, Nordics and country strategies, including the Strategic Results Framework (SRF).

Responsibilities

1. Contribute to the development of and implement a coherent and evidence based fundraising strategy aligned with Norway’s political landscape and migration priorities as well as with IOM’s institutional strategy, framework, and priorities for donor diversification. Define priority donor segments and value propositions, track emerging funding trends and opportunities, and maintain an up to date proposal pipeline with systematic analysis of conversion rates and time to award to support evidence based decision making.
2. Maintain and strengthen relationships with existing donors and proactively cultivate new partnerships (including non traditional donors such as the private sector and foundations). Liaise closely with the CoM and as needed, coordinate with the SRO, RO, HQ and relevant IOM COs to ensure consistent donor engagement, positioning and messaging.
3. Identify, pursue, negotiate and secure programme and project funding opportunities aligned with national and sub national priorities, in close coordination with the CoM, SRO and RO, and with support from relevant Regional Thematic Specialists (RTSs) and the Regional Project Development Officer (RPDO). Monitor donor policies, strategic priorities and budget cycles, and proactively diversify funding sources across government and non traditional donors to reduce funding concentration risks, in line with IOM’s strategic priorities.
4. Coordinate the design and development of high quality, innovative and scalable programmes and projects with relevant CO units, partners and donors, ensuring alignment with donor interests and requirements while safeguarding compliance with IOM standards and the Strategic Results Framework. Facilitate timely internal review, clearance and submission of concept notes, proposals and donor reports through IOM’s relevant Enterprise Resource Planning (ERP) applications.
5. In coordination with the CoM, represent the CO in meetings, briefings, conferences and events, and engage with donors and key stakeholders (government, UN and partners, civil society, academia/think tanks and private sector) at international, national and sub national levels.
6. Support Programme teams to meet donor reporting requirements by coordinating inputs and providing quality assurance through the review of donor and other external reports. Ensure timely compliance with donor requirements, procedures and IOM reporting standards. Promote consistent and effective use of the relevant software application to capture project data and strengthen knowledge management.
7. Create and maintain up to date donor profiles, stakeholder maps and concise guidance notes/briefs on donor priorities and procedures. Produce regular, analytical donor intelligence updates to inform outreach, partner engagement and pipeline prioritization decisions.
8. In coordination with the CoM, coordinate the development, monitoring and review of the CO strategic planning cycle, including the country strategy, resource mobilization strategy and annual work plans. Analyze resource requirements and funding gaps for delivery of the country strategy and propose realistic and time bound remedial actions, including funding diversification scenarios.
9. Prepare high impact visibility and presentation materials to support resource mobilization, such as donor briefing packs, key messages, presentations and strategic snapshots for Senior Officials Meetings (SOMs), donor/partner visits and briefings.
10. Establish and maintain CO knowledge management practices for resource mobilization and donor relations, ensuring accurate and up to date records of donor correspondence, project development documents and reporting files in relevant applications and shared repositories, in line with IOM standards and audit requirements.
11. Perform such other duties as may be assigned.

Qualifications

Education 

• Master’s degree in International Relations, International Development, Political or Social Sciences, Migration Studies, Law, or a related field from an accredited academic institution with five years of relevant professional experience; or,

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience working in international organization and knowledge of the UN system; 
• Experience in the field of migration issues, project development and design, project implementation, and administrative and financial management;
• Experience in donor relations and grant management for specific donors of IOM’s interest;
• Previous experience and knowledge of donor funding mechanisms, particularly in the Country;
• Experience in project development, donor reporting and technical writing and editing, preferably in the international development/humanitarian sector; and,
• Experience with Results Based Management approach and other strategic planning approaches.

Skills

• Excellent communication, writing and organizational skills; ability to prepare clear and concise reports; 

• Basic knowledge of monitoring and evaluation concepts, approaches and methodologies;

• Demonstrated analytical and planning skills; capacity to establish working relationships with governmental authorities, national/international institutions and Non-GovernmentalOrganizations;

• Capacity to supervise and train support staff; ability to work effectively and harmoniously with colleagues from varied cultures and professional background;

• Ability to work with accuracy under constraints and pressure; high sense of confidentiality, initiative and good judgment;

• Personal commitment, efficiency, flexibility, drive for results, creative thinking; and

• Good level of computer literacy, including database applications.

Language

IOM’s official languages are English, French and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Norwegian or other Nordic language is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies:

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
   

Core Competencies - behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies - behavioural indicators Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NRMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.

Required Skills

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