Project Associate (CBI& IM) - Expedited Recruitment

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Chief of Mission (CoM) in the Republic of Moldova and the direct supervision of the Project Officer (Shelter and Settlements), and in coordination with relevant units, the Project Associate (Cash-Based Interventions & Information Management) will support the implementation of Cash-Based Interventions (CBI) and related information management activities. The incumbent will assist in beneficiary data management, reporting, and field-level implementation, maintain data accuracy, proper documentation, and follow IOM procedures and data protection standards, while supporting coordination with the implementing partner to for timely and effective CBI programme delivery.

Responsibilities

1. Assist in the implementation of Cash-Based Interventions (CBI), including participation in needs assessments, beneficiary registration, verification, and assistance delivery, in line with IOM standards and procedures. 

2. Assist in maintaining and updating beneficiary data in relevant systems (e.g. RedRose, Kobo), with attention to accuracy, completeness, and data protection standards. 

3. Support the application of standard operating procedures (SOPs), tools, and methodologies for cash programmes. 

4. Perform data cleaning, validation, and basic analysis, and provide feedback to improve data collection and data management processes. 

5. Maintain proper documentation, filing, and archiving of programme and beneficiary records in accordance with IOM standards. 

6. Support Field Teams and Implementing Partners in the implementation of cash activities and provide basic support for quality delivery and accountability to beneficiaries. 

7. Support coordination with financial service providers for daily data updates, transaction tracking, and smooth management of cash transfers and beneficiary withdrawals. 

8. Compile and verify programme data and support the preparation of daily, weekly, and monthly reports, including 5W reporting and other information products. 

9. Conduct regular field visits to support implementation, monitor activities, and liaise with field teams, implementing partners, and service providers. 

10. Support data enumerators and registration teams on data collection tools and processes. 

11. Support the management of complaints and feedback mechanisms, including timely responses and confidentiality of beneficiary information, and assist in resolving operational challenges. 

12. Support coordination with internal units, field teams, and partners for effective implementation of project activities. 

13. Assist Monitoring and Evaluation (M&E) activities, including post-distribution monitoring (PDM) for cash-based interventions. 

14. Support the organization of meetings, trainings, and workshops, including logistical and administrative arrangements. 

15. Assist with procurement-related processes, payment requests, and follow-up on cash transfers and related financial processes. 

16. Provide general administrative and operational support to the programme as required. 

17. Perform such other duties as may be assigned.

Qualifications

Required Qualifications and Experience

EDUCATION

• Bachelor’s degree in Social Sciences, Development Studies, Economics, Statistics, Information Management, Business Administration, or a related field from an accredited academic institution with three years of relevant professional experience

• High school degree with five years of relevant professional experience.

EXPERIENCE

• Experience working in humanitarian settings;

• Demonstrated experience and knowledge in cash-based programming;

• Experience liaising with governmental authorities, other national and international institutions and NGOs, and maintaining effective local partnerships including with the private sector;

• Experience in supporting project management and implementation; 

• Strong experience with databases, assessment tools and reporting.

SKILLS

• Knowledge of the fundaments of CBI;

• Familiarity with systems used in humanitarian sectors and ability to lear new tools quickly;

• Ability to communicate effectively with vendors and beneficiaries;

• Strong knowledge of Accountability to Affected Populations tools and methodologies.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English, Romanian and Russian is required. (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

This vacancy is only open to current and former IOM staff members who were separated in the last 12 months due to the structural adjustment process.

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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