Special Vacancy Notice: Senior Project Associate (AAP)

Job Description

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, inter-governmental and non-governmental partners. With 175 member states, a further 8 states holding observer status and offices in over 100 countries, IOM, the UN Migration Agency, is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. Brazil is a Member State of IOM since 2004.

The Senior Project Associate (AAP) provides support to assess Accountability to Affected Populations (AAP) practices, as well as to develop and implement AAP strategies within IOM Brazil and across relevant humanitarian operations. This includes both stand-alone initiatives and campaigns as well as the integration of AAP as an approach within the IOM Brazil operations, and external coordination with relevant actors and coordinating bodies.

The Senior Project Associate (AAP) will support the integration of the accountability approach in IOM’s operations at the national level. The Senior Associate will also work with partners of the national coordination platform to ensure that AAP initiatives can be based on inter-agency and collective actions, including activities such as providing information to communities, building collective feedback mechanisms and consultation actions with affected populations.

Under the overall supervision of the Chief of Mission and the direct supervision of the Head of Programmes, the selected candidate will coordinate activities based in Brasília, providing support to sub-offices in the states of operation. The successful candidate will be responsible and accountable for the following.

Responsibilities

1.    Assist in the planning, coordination, implementation and monitoring of project activities. 
2.    Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.
3.    Monitor budget implementation and propose adjustments as necessary.   
4.    Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.
5.    Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures. 
6.    Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
7.    Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.
8.    Respond to complex information requests and inquiries; set up and maintain files/records.
9.    Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.  
10.    Monitor work of implementing partners and report any non-compliance to the supervisor.
11.    Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects. 
12.    Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned. 
13.    Perform other related duties as assigned.
 

Qualifications

EDUCATION 

•    School diploma with six years of relevant experience; or,
•    Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience.

EXPERIENCE 

•    Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations; 
•    Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
•    Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Languages[1]

IOM’s official languages are English, French, and Spanish. 

REQUIRED

For this position, fluency in Portuguese (oral and written) and working knowledge in English and Spanish (oral and written) are required. 

DESIRABLE

Fluency in English (oral and written) is desirable.

SECTION 6

Competencies[2]

The incumbent is expected to demonstrate the following values and competencies:

VALUES - All IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

 

CORE COMPETENCIES - Behavioral indicators –  Level 1
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring, and motivational way.

Required Skills

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