The OPCW’s mission is to implement the provisions of the Chemical Weapons Convention to achieve our vision of a world free of chemical weapons in which chemistry is used for peace, progress, and prosperity, and to contribute to international security and stability, general and complete disarmament, and global economic development.


The OPCW was awarded the Nobel Peace Prize in 2013 for its extensive efforts to eliminate chemical weapons.

  • Contract Type
    Fixed-term Professional
  • Grade
    P3
  • Total Estimated monthly remuneration depending on post adjustment and family status: USD
    USD 8,754
  • Closing Date
    21/06/2026

Job Summary

The Verification Division implements the verification regime provided for by the Chemical Weapons Convention (CWC) and provides technical support to States Parties’ (SPs) implementation of the CWC. The division participates in capacity building and contributes to OPCW policy development. The division is responsible for the day-to-day operation of the verification regime through the support for inspections, the management of declarations, and the maintenance and strengthening of the scientific capabilities of the Organisation.

Part of the Verification Division, the Declarations Branch (DEB) provides the OPCW with a means to assess compliance by SPs with the declaration-related provisions of the CWC. The Declarations Branch handles all declarations and other verification-related information, as well as maintains and updates the Declarations Handbook, and the tools for identification of scheduled chemicals. In addition, the Declarations Branch maintains majority of software used by the Verification Division, including data analytics and secure communication tools. The branch also provides electronic declaration tools for SPs. As part of the Declarations Branch, the Documents, Registration and Archiving Section (DRA) performs the function of the OPCW Secure Archive and is responsible for receiving, processing and managing all verification related records, regardless of their classification, and all other classified records received or created by the OPCW.

Under the direct supervision of the Head, Documents, Registration and Archiving Section (H/DRA), the Information Management Officer manages and provides technical support for the electronic document and records management system (ECM) and the related server environment. In addition, the role manages the registration and processing of classified declarations and documents and contributes to the quality assurance controls for classified information provided to SPs. 

Main Responsibilities

1. Technical Support for ECM:

  • Act as the primary technical point of contact for the ECM, coordinating with relevant internal technical teams to manage integration with the Windows Server environment. Ensure the ECM runs reliably by managing and optimizing performance
  • Undertake the end-to-end administration of the ECM at the server level
  • Manage the ECM environment on a Windows Server platform
  • Oversee the deployment of application patches and version upgrades, ensuring minimal downtime and data integrity
  • Ensure alignment of server-side configurations with application requirements
  • Manage migration of legacy data to the records management system, design specifications for any new system features and deliver training on ECM

2. Registration and Process of Classified Declarations and Documents:

  • Manage the registration, processing, and secure availability of classified documents while maintaining strict confidentiality
  • Manage the quality of information services and ensure the accuracy and integrity of data and metadata
  • Analyse requirements, develop and update metadata for the online documents registration system
  • Manage documentation arising from the information service. Identify and assist in resolving any procedural or technical impediment
  • Liaise with the Language Services to facilitate translations of verification-related documents
  • Support the electronic exchange of information with SPs

3. Quality Assurance Controls for Classified Information:

  • Contribute to the quality assurance controls for classified information provided to SPs
  • Review declarations, amendments, and incoming correspondence from SPs to determine which documents should be shared in line with CWC requirements
  • Review the metadata for registered declarations and all incoming and outgoing correspondence
  • Develop the annual redacted declaration data report
  • Ensure that each requesting SP receives the information it requires of the continued compliance with the CWC by other SPs
  • Brief new SP delegates on the procedure for transferring confidential information between the OPCW and the SP

4. Records and Archive Management:

  • Manage and maintain the function-based classification scheme and file plan for records
  • Maintain records retention schedules and undertake disposition by applying the schedules to information assets
  • Develop and recommend initiatives for organizing records across all formats throughout their lifecycle. Review workflows and processes and collaborate with DRA staff to make improvements in document handling practices
  • Draft, review and validate standard operating procedures, working instructions and guidelines
  • Stay up to date with relevant practices

5. Management Support:

  • Assist the H/DRA in developing strategic plans for the section and any ogranisation-wide initiative related to the management of information, records and archives
  • As directed by the Branch Head, perform required duties in absence of the H/DRA

6. Perform other duties as required

Education

Essential:

  • Advanced University degree in information management, information systems, computer science, archival or library sciences or records management or a related field
  • A relevant first level university degree, in combination with qualifying experience (minimum seven years) may be accepted in lieu of the advanced university degree

Desirable:

  • A postgraduate qualification or other certification in Windows server management, business analysis, data analysis, or project management

Knowledge and Experience

Essential:

  • At least five years of experience in the field of records and information management, in managing digital records and archives, preferably in an international or public organisation
  • Familiarity with information management solutions used in the field of document and records management
  • Proficiency in Windows Server management within the realms of application administration for a knowledge or information management platform
  • Experience in performing data and software migrations and implementation of version upgrades

Desirable:

  • Experience with workflow management systems
  • Experience of working in highly confidential environments
  • Experience with international or national organisations
  • Experience in project management
  • Experience in root cause analysis and data analysis
  • Knowledge or experience working with the CWC and member states is desirable
  • Work experience in the UN Common System is also desirable

Skills and Competencies

  • Core professional skills related to information and records management
  • Strong analytical skills, particularly in the area of business process analysis
  • Ability to organise, plan and implement work assignments, as well as manage competing demands
  • Problem solving skills, including ability to identify and participate in the resolution of issues/problems
  • Appreciation of the need to observe confidentiality in a highly sensitive work area
  • Knowledge of statistical methods and tools
  • Knowledge of workflow processes and document control practices in an enterprise content management environment
  • Knowledge of the Verification Annex of the Chemical Weapons Convention
  • Flexibility, tact, discretion and the ability to work harmoniously in a multi-cultural environment
  • Proven communication (verbal and written) skills, including ability to prepare reports
  • Advanced computer skills, dealing with both structured and unstructured records
  • Commitment to continuous learning is essential

Languages

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

Please note that all vacancies will close at 22:00 The Netherlands local time on their respective closing day. Thereafter, the vacancy announcements will no longer appear in the Candidate Portal and you will no longer be able to submit your application. We recommend that you apply well in advance of the deadline.


This fixed-term appointment is for the duration of two years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules.


The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years.


The mandatory age of separation at the OPCW is 65 years.


The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.


Only fully completed applications submitted before the closing date and through OPCW CandidateSpace will be considered. Only applicants under serious consideration for a post will be contacted.


According to article 8 paragraph 44 of the Chemical Weapons Convention the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.


OPCW is committed to maintaining a diverse and inclusive environment of mutual respect. OPCW recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, ethnic, cultural and socio-economic backgrounds, or any other personal characteristics.


OPCW General Terms and Conditions

Important notice for applicants who are currently insured under the Dutch Social Security system

Although headquartered in the Netherlands, the OPCW is not a regular Dutch employer but a public international organisation with its own special status. Please be advised that if you are currently insured under the Dutch Social Security system, you will be excluded from this system as a staff member of the OPCW. You will consequently be insured under the organisation’s system. The above also applies to your dependents unless they are employed by a regular Dutch employer, they are self-employed in the Netherlands, or are receiving Dutch social security payments.

Please refer to the website of the Ministry of Social Affairs and Employment for more information about the possible consequences for you and your dependents, such as exclusion from ‘AWBZ’ and ‘Zorgverzekeringswet’ coverage: ‘Werken bij een internationale organisatie’.
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.