Job description

Background Information:

Please kindly note that this vacancy is open for Kyrgyzstan nationals only

Duty Station: Kyrgyzstan, Bishkek

Appointment type: Fixed term appointment

Duration: One year renewable (*)

The Position:

The Finance Associate delivers effective financial advice and services to internal and external clients, providing finance related guidance to both Country Office (CO) and UNFPA supported projects. The incumbent will deliver quality financial services and apply finance-related guidelines, processes and procedures. 

You will report to the Operations Manager (OM).

How you can make a difference:

UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.     

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

You will support the effective financial management of UNFPA budget and Programme activities.      

Possessing a depth of knowledge of UNFPA financial regulations, rules, guidelines, and processes, you will demonstrate a client-oriented, results-focused approach to interpreting rules, procedures and guidelines.  You will act in an advisory manner to programme / project personnel to maximize the impact of financial resources in delivering programmes / projects.

You will provide quality support to ensure accurate and reliable financial data and information are available and reported in a timely manner with required quality checks, in line with UNFPA guidelines and procedures.

You would be responsible for: 

  1. Supporting the monitoring of programme financial performance, by providing necessary financial information and analysis, including implementation rate against indicators/results; detecting potential over/under expenditure problems and proposing remedial action
  2. Developing effective mechanisms for monitoring programme and project budgets; coordinating compilation of financial data; and regularly providing accurate, up to date financial information to Country Office, Regional Office and HQ
  3. Interpreting financial policies and procedures and providing training and guidance to staff and project personnel as well as with finance and banking related matters, and answer related queries. Striving to identify innovative ways in which programme financial needs can be met within existing policies
  4. Assisting in the management of the CO budgets, by budget formulation, controlling allotments, monitoring expenditures, and preparing revisions as required
  5. Draft accurate donor financial report in collaboration with programme team, as required by donors
  6. Maintaining an effective financial recording and reporting system, internal control and both Implementing Partners (IPs) Workplans/HACT and Office of Audit and Investigation Services (OAIS) internal audit follow-up
  7. Review payment requests, ensuring accuracy of computation, chart of accounts, completeness of documentations required as per established procedures and cost are within the approved limits, process payments in an accurate and timely way, and monitor and ensure payments are actually affected.
  8. Reviewing and monitoring charges for common premises, services and cost recovery, taking into account maximum cost efficiency; representing UNFPA’s interests in financial negotiations and agreements
  9. Preparation of monthly, quarterly accountability reports and year-end certifications to ensure green dashboard for the country office
  10. Management and reconciliation of Petty Cash, VAT, Operating Fund Account (OFA), Combined Delivery Report (CDR) and year end accounts.
  11. Assist in the effective monitoring and follow up of funds transferred to Implementing Partners (IPs) through National Implementation (NEX) modality. Ensure that financial transactions of implementing partners are processed in an accurate and timely way by reviewing supporting documents and ensuring that advances and expenditures are in accordance with relevant policies and procedures. 
  12. Review the IPs’ internal controls with respect to financial management, procurement and/or other controls required to implement the activities defined in the work plan; and reviewing expenditures to confirm that documentation supports the expenditures and that they are in accordance with the work plan, project document and other UNFPA’s regulations, as applicable. 
  13. Assist OM in implementation of audit recommendations and improvement of overall office compliance and accountability, including assessment and implementation of operation risks and fraud mitigation in line with enterprise risk management framework. 
  14. Performing other duties as required by the management to ensure seamless financial and administrative support to the country office.

Qualifications and Experience

Education: 

Completed Secondary Level Education required. First level university degree in Finance, Accounting, Business, Public Administration or similar discipline desirable.

Knowledge and Experience:

  • Six (6) years of relevant experience in administration, finance or office management is required.
  • Proficiency in current office software applications, web-based management and ERP financial systems is required.

Languages:

Fluency in Russian and English is required. Kyrgyz is desirable.

Required Competencies:

Values:

  • Exemplifying integrity,
  • Demonstrating commitment to UNFPA and the UN system,
  • Embracing cultural diversity,
  • Embracing change

Core Competencies:

  • Achieving results,
  • Being accountable,
  • Developing and applying professional expertise/business acumen,
  • Thinking analytically and strategically,
  • Working in teams/managing ourselves and our relationships,
  • Communicating for impact

Functional Competencies:

  • Managing the organization’s financial resources
  • Providing procurement services
  • Ensuring facilities and assets management
  • Managing data, information and work flow,
  • Planning, organizing and multi-tasking,
  • Supporting financial data analysis

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more

Compensation and Benefits: 

This position offers an attractive remuneration package including a competitive net salary health insurance and other benefits as applicable.

Disclaimer:

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

 

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.