VN 054/2025 Resource Management Assistant

Job Description

Under the direct supervision of the Senior Resources Management Assistant (Manila Emergency Support unit) and overall supervision of the National Resources Management Officer, the successful candidate will be accountable and responsible for providing overall resources management support to IOM L3 and other emergency responses, and Department of Operations and Emergencies (DOE) in HQs, in support of and close coordination with Chief Manila Financial Services and the Department of Financial and Administrative Management — Emergency Support Unit (DFM-ESU).

Responsibilities

RECRUITMENT / CONTRACT MANAGEMENT

• Assist in recruitment processes for DHRR in coordination with the ESU Human Resources Officer (HRO).
• Issue consultancy contracts, STA notifications, and support on Internship recruitment for DHRR.
• Assist in contract renewals for international staff, consultants, and interns in DHRR, in the absence of HRO.

HR REPORTING / DATA MAINTENANCE

• Assist HRO in the preparation of HR and administrative reports that may be required.
• Update and keep track of the recruitment tracking matrix for DHRR.
• Ensure regular updates of DHRR staff list and share the report for monthly projectization and contract management.
• Maintain, update and reconcile monthly projectization for DHRR staff against posted transactions in WAVE.
• Preparation of Crisis Management Support report to ensure that budget lines are captured, utilized based on ideal consumption, and monitored. 

PROCURE-TO-PAY RELATED TRANSACTIONS

• Review relevant Purchase Requests (PR) in terms of compliance with procurement rules and regulations, budget availability, and complete approvals.
• Review documents for vendor registration and their completeness in compliance with procurement rules and regulations.
• Assist in the creation of Purchase Orders (PO) for Type B consultants.
• Support DHRR Admin Staff or DHRR Supervisors in handling invoice payment processing

PROJECT FINANCIAL MONITORING AND REPORTING

• Assist on the review of project structures, activation of projects on Project Information and Management Application (PRIMA).
• Assist in financial monitoring and analysis of DHRR projects.
• Support with preparation and review of donor financial reports in accordance with IOM regulations and established procedures.

OTHERS

• Prepare regular and ad hoc reports for DFAM-ESU.
• Perform such other duties as may be assigned

Qualifications

EDUCATION

• University degree in Accounting, Business Administration, Finance or a related field from an accredited academic institution, with three (3) years of relevant professional experience; or
• Completed High School degree from an accredited academic institution, with five years of relevant professional experience.
• Preferably a Certified Public Accountant (CPA) or Certified Management Accountant (CMA) or its equivalent.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

• Experience preferably in project monitoring and tracking, administrative and finance functions.
• Experience in audit an advantage

SKILLS
 

• Excellent organization and analytical skills, attention to details, and ability to work with minimum supervision.
• Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles, business risk controls, and audit/review procedures.
• Proficiency in MS Office and Web-based applications.
• Excellent communication, interpersonal and writing skills.
• Sound knowledge of financial rules and regulations.
• Sound knowledge of International Public Sector Accounting Standards (IPSAS).

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies - Behavioural indicators – Level 1

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential. 
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential. 
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Please refer to this link for guidance on IOM Job Category.

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
7. No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info